Responsive Maintenance and Repair of Domestic Properties Leicestershire

EMHG is tendering on behalf of one of 2 of its associated companies – Warwickshire Rural Housiing Association (WRHA) and Leicestershire Rural Housing Association (LRHA) for provision of property maintenance and repairs to circa 450 and 125 properties respectively.

United Kingdom-Coalville: Repair and maintenance services of building installations

2014/S 095-166417

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Housing Group
Memorial House, Stenson Rd, Whitwick Business Park, Leicestershire
Contact point(s): East Midlands Housing Group
For the attention of: Bob Crabb
LE67 4JP Coalville
UNITED KINGDOM
Telephone: +44 1530278190
E-mail: bob.crabb@emhgroup.org.uk
Fax: +44 1530276006

Internet address(es):

General address of the contracting authority: http://www.emhgroup.co.uk

Address of the buyer profile: http://www.emhgroup.co.uk

Electronic access to information: http://xantive.supplierselect.com/

Electronic submission of tenders and requests to participate: http://xantive.supplierselect.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Responsive Maintenance and Repair of Domestic Properties (2 Rural Housing Associations).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UKF
UKG
NUTS code UKF1,UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

50700000, 50711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

WRHA own and manage circa 450 properties and LRHA own and manage circa 125 properties in – see Lot details.
Each require building repair services, including a 24/7 reactive repair service, void turnaround, external works and minor improvement works.
Award will be considered for either or both lots.
The service is currently under contract and TUPE may apply.
New award to be for 4 years with 2 year option – commencing Q4 2014.
Potential providers should be conscious of the rural nature and sparse density of the estate.
Estimated value excluding VAT:
Range: between 1 100 000 and 1 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Domestic Properties Repairs – Warwickshire Rural Housing Association

1)Short description

Building repair services, including a 24/7 reactive repair service, void turnaround, external works and minor improvement works.

2)Common procurement vocabulary (CPV)

50700000, 50711000

3)Quantity or scope

WRHA operate circa 450 properties south of Birmingham and towards Oxfordshire and Gloucestershire
4 year contract with option to extend by up to a further 2 years
Commence Q4 2014
TUPE may apply with outgoing contractor
Estimated value excluding VAT:
Range: between 850 000 and 950 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot 1 can be awarded to same or different provider as Lot 2

Lot No: 2 Lot title: Domestic Properties Repairs – Leicestershire Rural Housing Association

1)Short description

Building repair services, including a 24/7 reactive repair service, void turnaround, external works and minor improvement works.

2)Common procurement vocabulary (CPV)

50700000, 50711000

3)Quantity or scope

LRHA operate circa 125 properties in rural areas of leicestershire and South Derbyshire
4 year contract with option to extend by up to a further 2 years
Commence Q4 2014
TUPE may apply with outgoing contractor
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot 2 can be awarded to same or different provider as Lot 1.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents – a JCT Measured Terms 2011 Contract will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity only.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The provider chain will be required to actively participate in the achievement of social and community benefits, in the surrounding area(s) of delivery, as required in the Public Services (Social Value) Act 2012.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Membership of Constructionline will be required prior to contract award.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ and subsequent tender documents.
Minimum level(s) of standards possibly required: As detailed in the PQQ and subsequent tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All prospective bidders should hold the appropriate accreditations and demonstrate experience of working in domestic properties.
Minimum level(s) of standards possibly required:
As detailed in the PQQ and subsequent tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: PQQ evaluation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EMHG 14-07

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2014 – 16:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months or up to 72 months if extended.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants must register at http://xantive.supplierselect.com/

You will be asked to create an account and then register interest in this appropriate project.
The PQQ and following ITT will be managed entirely through this system.

If required, the registration instructions may be obtained from bob.crabb@emha.org

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Midlands Housing Group
Memorial House Stenson Rd Whitwick Business Park
LE67 4JP Coalville
UNITED KINGDOM
E-mail: enquiries@emhgroup.org.uk
Telephone: +44 1530276000
Internet address: http://www.emhgroup.co.uk
Fax: +44 1530276006

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.5.2014