Responsive Repairs and Void Work Framework Agreement

Responsive Repairs and Void Work Framework Agreement

Equity Housing Group.

UK-Stockport: repair and maintenance services

2012/S 170-281628

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Equity Housing Group
Armitt House, Monmouth Road
For the attention of: Andy Duckworth
SK8 7EF Stockport
UNITED KINGDOM
Telephone: +44 1614867614
E-mail: andrewd@equityhousing.co.uk

Internet address(es):

General address of the contracting authority: www.equityhousing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Equity Housing Association Limited
Monmouth House
Cheadle Hulme
UNITED KINGDOM

Provincial Housing Association Limited
Monmouth Road
Cheadle Hulme
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Responsive Repairs and Void Work Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 800 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services. Repair and maintenance services of building installations. To provide responsive repairs and void works:
— responsive repairs and renewals to tenanted properties, internal and external communal areas (all trades),
— void repairs, renewals, clearance and cleaning (minor and major work),
— out of hours service to make safe works classed as emergencies,
— the contracting authority may wish to appoint a framework provider to enter into one or more joint venture special purpose corporate vehicles during the currency of the framework in relation to 1 or more Lots.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To provide responsive repairs and void works:
— responsive repairs and renewals to tenanted properties, internal and external communal areas (all trades),
— void repairs, renewals, clearance and cleaning (minor and major work),
— out of hours service to make safe works classed as emergencies,
— the contracting authority may wish to appoint a framework provider to enter into one or more joint venture special purpose corporate vehicles during the currency of the framework in relation to 1 or more Lots.
Equity Housing Group presently envisage placing framework agreements for each of the following lots:
Greater Manchester (Manchester, Stockport, Bolton, Trafford, Tameside) and Macclesfield.
Cheshire East & West (Chester, Northwich, Congleton).
Prenton, Southport.
High Peak / Derbyshire Dales (Glossop, Buxton, Matlock).
Yorkshire (Bradford, Sheffield, Rotherham, Barnsley) and Dronfield.
Shropshire.
EHG will more precisely refine the definition of these areas in the tender phase.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Greater Manchester

1)Short description

Greater Manchester & Macclesfield.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope

Information to be provided at ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Cheshire East & West

1)Short description

Cheshire East & West (Chester; Northwich; Congleton).
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope

Information to be provided at ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Prenton; Southport

1)Short description

Prenton; Southport.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope

Information to be provided at ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: High Peak / Derbyshire Dales

1)Short description

High Peak / Derbyshire Dales.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope

Information to be provided at ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Yorkshire

1)Short description

Yorkshire (Bradford; Sheffield; Rotherham; Barnsley) and Dronfield.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope

To be provided at ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Shropshire

1)Short description

Shropshire.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope

To be provided at ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Minimum 5 per lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Responsive Repairs & Void work Framework Agreement – AD/ ResponsiveRepairs/Aug12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years time
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: V93RY77X48. Please ensure you follow any instruction provided to you here.
Section 11.3 – The duration is 48 months – although the contracting authority my wish to appoint a framework provider to enter into one or more joint venture special purpose corporate vehicles during the currency of the framework. The lifetime of such SPV(s) is likely to significantly exceed 48 months.
The deadline for submitting your response(s) is 8.10.2012 10:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com. GO Reference: GO-2012831-PRO-4202133.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.8.2012