Responsive Repairs Contract Northamptonshire

Responsive Repairs Contract Northamptonshire

Responsive Repairs, Void Repairs and Programmed / Cyclical Repairs and Replacements.

UK-Wellingborough: repair and maintenance services

2012/S 109-181540

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wellingborough Homes
9f Silver Street, Northamptonshire
Contact point(s): Wellingborough Homes
For the attention of: Ray Whittaker
NN8 1BQ Wellingborough
UNITED KINGDOM
Telephone: +44 1933234450
E-mail: procurement@whomes.org
Fax: +44 1933231301

Internet address(es):

General address of the contracting authority: http://www.wellingboroughhomes.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Responsive Repairs, Void Repairs and Programmed / Cyclical Repairs and Replacements.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wellingborough, Northamptonshire.
NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The project will be for a 24 hours per day, 365 days per year repairs and maintenance contract delivering routine and emergency repairs and maintenance and undertaking works in void (empty) properties to bring them up to Wellingborough Homes lettable standards. The service will include an out of hour’s service available for customers to access after normal working hours and a weekend service. It is anticipated that Void works will from time to time include larger capital works items such as replacement kitchens, bathrooms, heating and rewires. In addition there will be an element of cyclical/planned repair works including gutter clearance, painting, decorating, door entry maintenance and electrical testing.
The proposed contract is anticipated to start on 1.4.2013. It will have an initial term of five (5) years which shall be extendable at the Client’s absolute discretion by a period of two (2) years and again for a further period of three (3) years making a total possible term of ten (10) years. The Client reserves the right in its absolute discretion to convert the contract to a wholly owned subsidiary mobile at year seven (7) of the Term. This model means that the Client will establish a wholly owned subsidiary company in order to provide the services advertised by this notice and the Service Provider will be required to manage that wholly owned subsidiary and procurement goods and materials for use by the wholly owned subsidiary. Suitable change mechanisms to enable such conversion will be set out in the Contract Documents.
The approximate total annual value of the project will be 3 600 000 GBP.
Wellingborough Homes intends to enter into a contract based on the ACA Standard Form of Contract for Term Partnering TPC2005, (as amended with additional provisions) with the successful single Service Provider.
Wellingborough Homes reserves the right in its absolute discretion not to award any contract advertised pursuant to this notice or to award only a part or parts of any such contract.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000, 44230000, 45330000, 45332200, 45332000, 39715000, 45410000, 45262521, 45261900, 45342000, 45440000, 45421151, 45211310, 50710000, 50711000, 45261300, 44112200, 44221000, 45262650, 44212310, 45320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See Section II.1.5 above.
Estimated value excluding VAT:
Range: between 18 000 000,00 and 36 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: See Section II.1.5 above.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be set out within the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out within the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operators may either (at the option of Wellingborough Homes) be required to form a legal entity or to undertake joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this Term Programme the Service Provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in a prequalification questionnaire (“PQQ”).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in a pre qualification questionnaire (“PQQ”) The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ Consistent with the provisions of Directive 2004/18/EC. The PQQ is available from the address set out in I.1 above and must be returned by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: These are set out within the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The qualification criteria are set out in a pre qualification questionnaire (“PQQ”) The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ consistent with the provisions of Directive 2004/18/EC. The PQQ is available from the address set out in I.1 above and must be returned by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WH/2013/R&M
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of Regulations 29A and 32 of the Public Contracts Regulations 2006 as amended (which incorporates Directive 2004/18/EC into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:6.6.2012