Responsive Repairs and Void Works Liverpool – 2015 – 2019
Responsive Repairs and Void Works to social housing properties owned by Beechwood Ballantyne Community Housing Association, Liverpool Housing Trust, Cobalt Housing and Ribble Valley Homes, covering approx. 18,164 properties across the North West of England.
United Kingdom-Liverpool: Repair and maintenance services
2014/S 198-350077
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Symphony Housing Group
12 Hanover Street
Contact point(s): http://www.symphonyhousing.org.uk/contact/general-contact-form/
For the attention of: Steve Everitt
L1 4AA Liverpool
UNITED KINGDOM
Telephone: +44 1517085777
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/symphonyhousing
Address of the buyer profile: https://in-tendhost.co.uk/symphonyhousing
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Liverpool Housing Trust, Cobalt Housing, Beechwood Ballantyne Community Housing Association, Ribble Valley Homes
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North West of England, as per specified in the Lot details.
NUTS code UKD
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The duration of the contracts will be for 4 years, with the 18 164 properties divided into a number of Geographical Lots s per Annex B: Information about Lots.
II.1.6)Common procurement vocabulary (CPV)
50000000, 45430000, 90650000, 45440000, 50700000, 45410000, 45421000, 50712000, 45400000, 50711000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
These services are required by our Member Organisations; Beechwood Ballantyne Community Housing Association (BBCHA); Cobalt Housing (Cobalt); Liverpool Housing Trust (LHT); and Ribble Valley Homes (RVH).
Scope of services
Responsive Repairs – The appointed contractors will provide Emergency, Urgent and Routine responsive repairs to properties including; General Repairs, Electrical, Roofing and Plumbing repairs, between the hours specified in the contract document, Monday to Friday, plus an out of hours emergency service at all other times, 365 days per year, with performance and satisfaction measured through Key Performance Indicators.
Void Works — The appointed contractors will be required to provide a Void Repairs/Works service to properties that have become void (unoccupied), to bring the properties back to a lettable standard, working to strict void turnaround targets and void standards, measured through Key Performance Indicators.
The contracts will cover a 4 year period commencing 1.8.2015, apart from the BBCHA element of the service which will begin on 1.8.2016.
The total properties (18 164) have been divided into a number of geographical lots as detailed in Annex B: Information About Lots.
Estimated value excluding VAT: 27 644 000 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1Lot title: BBCHA and LHT — Responsive Repairs and Void Works
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The total number of units is approx. 3 262 properties consisting of deck access system built flats, semi-detached, terraced, bungalows, multi-storey and property in multiple occupation. The property age range spans from 1900s properties through to modern new build properties, including 825 properties belonging to BBCHA.
The estimated value of works placed through this lot based on historical data equates to 1 054 000 GBP per annum. (Including £370,000 per annum for the BBCHA properties).
The contract will commence on the 1.8.2015 on expiry of the current arrangements, apart from the 825 social housing dwellings in Prenton, Wirral which will join the contract on 1.4.2016 on expiry of the current arrangements.
The services required are to be provided between the hours of 08:00 to 20:00 Monday to Friday and Saturday 09:00 to 13:00, plus an out of hours emergency service at all other times, 365 days per year.
Estimated value excluding VAT: 4 216 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2Lot title: LHT — Responsive Repairs and Void Works
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The total number of units is approx. 5 966 properties consisting of semi-detached, terraced, multi-storey, property in multiple occupation. The properties include Georgian, Victorian, 1900s terraced properties through to modern new build houses.
The estimated value of works placed through this lot based on historical data equates to 1 798 000 GBP per annum.
The contract will commence on the 1.8.2015 on expiry of the current arrangements.
The services required are to be provided between the hours of 08:00 to 20:00 Monday to Friday and Saturday 09:00 to 13:00, plus an out of hours emergency service at all other times, 365 days per year.
Estimated value excluding VAT: 7 192 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3Lot title: LHT — Responsive Repairs and Void Works (Sheltered)
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The total number of units is approx. 1 810 Consisting of 624 Sheltered and 1 186 Supported units. The Sheltered portfolio comprises 15 schemes and the Supported comprises a mixture of houses in multiple occupation and individual dwellings.
The estimated value of works placed through this lot based on historical data equates to 759 000 GBP per annum.
The contract will commence on the 1.8.2015 on expiry of the current arrangements.
The services required are to be provided between the hours of 08:00 to 20:00 Monday to Friday and Saturday 09:00 to 13:00, plus an out of hours emergency service at all other times, 365 days per year.
Estimated value excluding VAT: 3 036 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4Lot title: Cobalt — Responsive Repairs and Voids Works (Area 1)
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The total number of units is approx. 2 913 consisting 103 bungalows, 373 flats (low rise) and 2 437 houses.
The estimated value of works placed through this lot based on historical data equates to 1 600 000 GBP per annum (600 000 GBP responsive repairs and 1 000 000 GBP voids).
The contract will commence on the 1.8.2015 on expiry of the current arrangements.
The services are to be provided between the hours specified in the contract document, Monday to Friday, plus an out of hours emergency service at all other times, 365 days per year.
Estimated value excluding VAT: 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5Lot title: Cobalt — Responsive Repairs and Voids Works (Area 2)
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The total number of units is approx. 3 013 consisting 203 bungalows, 69 flats (low rise) and 2 741 houses.
The estimated value of works placed through this lot based on historical data equates to 1 700 000 GBP per annum (600 000 GBP responsive repairs and 1 100 000 GBP voids).
The contract will commence on the 1.8.2015 on expiry of the current arrangements.
The services are to be provided between the hours specified in the contract document, Monday to Friday, plus an out of hours emergency service at all other times, 365 days per year.
Estimated value excluding VAT: 6 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6Lot title: RVH — Responsive Repairs and Voids Works
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The total number of units is approx. 1 200 properties including detached, semi-detached and terraced houses, bungalows, low rise flats, sheltered schemes, leasehold properties, offices and garages.
The estimated value of works placed through this lot based on historical data equates to 400 000 GBP per annum.
The contract will commence on the 1.4.2016 on expiry of the current arrangements.
The services are to be provided between the hours specified in the contract document, Monday to Friday, plus an out of hours emergency service at all other times, 365 days per year.
Estimated value excluding VAT: 1 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7Lot title: Responsive Repairs and Voids Framework
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
The Member Organisations may choose to use this framework in times of high volume of work or unsatisfactory performance of a contractor within 1 of the define lots. Works will be awarded by direct award or by mini-competition to demonstrate Value for Money on minor planned works, higher value repairs or higher value void works.
There is no guarantee of work within this Lot, and as such there is no indication of a value within this lot.
The framework contract will commence on the 1.4.2015.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8Lot title: LHT and BBCHA — Responsive Repairs and Voids (Combined)
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
Please see the Memorandum of Information document for more details.
Estimated value excluding VAT: 11 408 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9Lot title: Cobalt — Responsive Repairs and Void Works (Combined)
1)Short description
2)Common procurement vocabulary (CPV)
50700000
3)Quantity or scope
Please see the Memorandum of Information document for more details.
Estimated value excluding VAT: 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Bidders who satisfy any of the criteria for rejection set out in Regulation 23(1) Public Contract Regulations 2006 shall be treated as ineligible. Bidders maybe requested to provide such evidence as it is reasonably necessary to allow the Authority to establish that the aforementioned criteria does not apply to them.
TUPE may apply and detailed requirements will be set out in the Contract Documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Candidates must confirm that turnover for the previous financial year is at least twice the anticipated annual value of the Lot options you are bidding for. The anticipated annual values can be found in the Annex B Information about Lots and the Memorandum of Information document.
Minimum level(s) of standards possibly required: Organisations with a risk rating of 1 to 2 will scored as a pass.
Organisations with a rating of more than 2 are required to provide:
1) an explanation on your credit rating and financial standing
2) a reference letter from your bank letter outlining the current cash and credit position
3) an Accountants reference
4) a Cash flow forecast for the current financial year.
III.2.3)Technical capacity
As per specified in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
NICEIC for Electrical Works.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Those companies who meet the criteria contained in the pre-qualification questionnaire, including evaluation of the appropriate qualifications and experience in providing these or a similar services.
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon one or more of the Lots forming part of this procurement exercise at any time.
The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with a Contracting Authority shall be incurred entirely at that applicant/tenderers risk.
Any agreement entered into will be governed by English Law and will be subject to the exclusive jurisdiction of the High Court of England and Wales.
Please see information on appeals published by the Cabinet office for information about lodging appeals.
TUPE may apply and detailed requirements will be set out in the Invitation to Tender and Contract Documents.
VI.5)Date of dispatch of this notice: