Revenues and Benefits System Tender

The Council is seeking Tenders from suitably qualified suppliers for the provision of an IT system for Revenues and Benefits Collections.

United Kingdom-Llandrindod Wells: Software package and information systems

2016/S 151-273201

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Contact person: Mary Salmon
Telephone: +44 01597826244
E-mail: mary.salmon@powys.gov.uk
NUTS code: UKL

Internet address(es):Main address: www.entenderwales.bravosolution.co.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Revenues and Benefits System.

Reference number: ITT_55476

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking Tenders from suitably qualified suppliers for the provision of an IT system for Revenues and Benefits Collections. To incorporate functions:

Council tax calculation and billing;

Manage council tax discounts and exemptions;

NNDR calculation and billing;

Manage discounts and exemptions;

Awards claim processing and payments including housing benefit, council tax benefit, council tax reduction, discretionary housing payments and universal credit;

Collection and recovery of Council Tax, NNDR and overpaid Housing Benefit invoices;

Integration with DWP; VOA; RTI; BACS; Finance; Housing management system; Local Land and Property Gazetteer; Revenues and Benefits work-flow; EDRM;

Support for self-service enquiries and payments.

In the case of Council Tax and Business Rates there is an expectation that the supplied system will be open and capable of sharing and interoperating with other IT systems.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72000000

80533000

75112000

50324100

48300000

48444100

48211000

II.2.3)Place of performance

NUTS code: UKL24

II.2.4)Description of the procurement:

Provision of Revenues and Benefits System.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Up to a further 36 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Please refer to Tender Documentation.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to Tender Documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/09/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/09/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Instructions for Suppliers — Registration on etenderwales

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Click here to register’ link;

— Accept the terms and conditions and click ‘continue’;

— Enter your correct business and user details;

— Note the username you chose and click ‘Save’ when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender

— Login to the portal with the username/password.

— Click the ‘Open Access ITTs’ link.

— Click on the relevant ITT to access the content.

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only).

— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the tender

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the on-screen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 — 18:00) on:

— eMail: help@bravosolution.co.uk

— Phone: 0800 368 4850 / Fax: 020 7080 0480.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=50553

(WA Ref: 50553).

VI.4)Procedures for review

VI.4.1)Review body

Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/08/2016

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