Rhiwbina Flood Defence Scheme Civil Engineering Construction Work

Rhiwbina Flood Defence Scheme Civil Engineering Construction Work

In order to provide an acceptable level of flood protection to 216 properties in the community Cardiff Council intends to construct new civil engineering works to manage the watercourses and the associated flood risk.

UK-Cardiff: river regulation and flood control works

2012/S 226-371793

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff County Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning & Procurement
For the attention of: Alan Jones
CF10 4UW Cardiff
E-mail: aljones@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://cardiff.gov.uk

Address of the buyer profile: http://appswales.alito.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Rhiwbina Flood Defence Scheme Civil Engineering Construction Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Rhiwbina, Cardiff.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The community of Rhiwbina in north Cardiff has been subject to pluvial flooding to properties on several occasions over the last twenty years (most recently in June 2009) from the watercourses that flow through the urban area from north to south. In order to provide an acceptable level of flood protection to 216 properties in the community Cardiff Council intends to construct new civil engineering works to manage the watercourses and the associated flood risk.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

45246000, 45246100, 45246200, 45246400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The works will likely comprise the construction of approximately 100 metres of reinforced concrete or earthern flood protection walls and banks within the urban watercourses in close proximity to the residential properties through which the water courses flow. Additionally, new remote water level monitoring equipment and trash screens will be installed. The works will also include the reforming and remodelling of the existing stream banks and the construction of large attenuation facilities in the urban area to manage peak water flows and volumes thus reducing the flood risk to acceptable levels.
Estimated value excluding VAT: 700 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A bond or parental guarantee may be required following a financial assessment carried out by Cardiff Council.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made monthly in arrears subject to the satisfactory completion of scheduled activities.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
As part of the Pre Qualification Questionnaire scoring system and evaluation process, reference will be made to Dun & Bradstreet via your Dun & Bradstreet registration number to obtain a Risk Rating for your organisation. This process will apply to all companies returning the pre qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of works carried out over the last 5 years with certificates of satisfaction;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As described in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.1.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders


Cardiff Council, Central Post Room Level 1, County Hall, Cardiff CF10 4UW.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only authorised Council personnel will be present at the opening of tenders, members of the general public are not invited.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): European Regional Development Fund.
VI.3)Additional information

*Please Note*.
Any companies expressing an interest in this tender opportunity will be required to register their organisations details on the Council’s suppliers list (If not already registered) at http://appswales.alito.co.uk prior to downloading any tender documentation. Any company acquiring the tender documents in any way other than through the portal at http://appswales.alito.co.uk will not be considered and their submission not evaluated. If you are registering your company for the first time, you must register your company details against the company profile and category.

WB03 – Civil Engineering and associated Multi – Discipline Construction Projects.
You may also register against any other relevant category.
After you have carried out and fully completed the above, you will then need to search through the Bulletin Board on the portal for our tender reference 7779CCC and register your interest in taking part in the tender process. Only at this point will you be able to access and download the tender documents.
The Council uses member organisations affiliated to Safety Schemes in Procurement (SSIP) as a Health & Safety assessment process. If you are not currently a compliant member of one of these schemes then you must visit http://www.ssip.org.uk to identify the affiliated organisations and ensure that you progress the accreditation process. A contract cannot be awarded until the successful tenderer can confirm that they are compliant with or accredited by one of the organisations listed under the SSIP scheme.

Any clarification questions regarding the tender process or tender documentation can be addressed through the Dialogue Tab on the E-Tender portal at http://appswales.alito.co.uk.

The Council reserves the right to award all, part or none of the business, not to proceed with the tender arrangements at any stage of the procurement process and nor to accept the most economically advantageous tender or any tender received.
The last date for clarification questions, expressing an interest and downloading the documents through the E-Tender portal will be:- 16:00 Hrs on Tuesday 1.1.2013.
The last date for return of the Pre Qualification Questionnaire in hard copy format will be: 12:00 Hrs Noon on Monday 7.1.2013.
Buy4Wales Reference Number: 31414.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2012