Road Condition Survey Services Framework

Road Condition Survey Services Framework

North and North East Lincolnshire Councils are seeking to establish a framework for the provision of a road condition survey service. 7 Lots.

United Kingdom-Scunthorpe: Architectural, construction, engineering and inspection services

2020/S 141-348199

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: North Lincolnshire Council
Postal address: Church Square House, High Street
Town: Scunthorpe
NUTS code: UKE13 North and North East Lincolnshire
Postal code: DN15 6NL
Country: United Kingdom
Contact person: All communication through https://www.yortender.co.uk
E-mail: procurement@northlincs.gov.uk
Internet address(es):Main address: https://www.northlincs.gov.uk

Address of the buyer profile: https://www.northlincs.gov.uk

I.1)Name and addresses

Official name: North Lincolnshire Council
Postal address: Church Square House, High Street
Town: Scunthorpe
NUTS code: UKE13 North and North East Lincolnshire
Postal code: DN15 6NL
Country: United Kingdom
Contact person: All communication through https://www.yortender.co.uk
E-mail: procurement@northlincs.gov.uk
Internet address(es):Main address: https://www.northlincs.gov.uk

Address of the buyer profile: https://www.northlincs.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Road Condition Survey Services Framework

Reference number: DN488235

II.1.2)Main CPV code

71000000 Architectural, construction, engineering and inspection services

II.1.3)Type of contract

Services

II.1.4)Short description:

North and North East Lincolnshire Councils are seeking to establish a framework for the provision of a road condition survey service. The framework is divided into 7 lots covering the geographic boundaries of North and North East Lincolnshire. The lots are as follows:

Lot 1: SCRIM surveys,

Lot 2: Deflectograph Surveys,

Lot 3: Scanner Surveys,

Lot 4: Annual Engineers Inspections Surveys,

Lot 5: Coarse Visual Inspection Surveys,

Lot 6: Detailed Visual Inspection Surveys,

Lot 7: Footway Network Surveys.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

SCRIM Surveys

Lot No: 1

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The Sideway-force Coefficient Routine Investigation Machine (SCRIM) Survey is required annually to provide skidding resistance information to allow effective implementation of the Highway Authority’s SKID policy. The provider shall provide the SCRIM survey vehicle. The approximate kilometres required per survey per annum is 625 lane km for North Lincolnshire and 328 lane km for North East Lincolnshire.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Deflectograph Surveys

Lot No: 2

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The Deflectograph Surveys shall be conducted on an ad-hoc basis as and when required. The principle requirement of the survey is to provide information on the structural condition of the highway network to enable effective design of treatment options to be determined. The provider shall provide the Deflectograph survey vehicle. The approximate kilometres required per survey type per annum is 40 lane km for North Lincolnshire and as and when a requirement is identified for North East Lincolnshire.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Scanner Surveys

Lot No: 3

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The Scanner Surveys shall be conducted on an annual basis. The principle requirement of the survey is to monitor the condition of the highway network and to locate and prioritise potential maintenance schemes. The provider shall provide the Scanner survey vehicle. The approximate kilometres required per survey type per annum is 650 lane km for North Lincolnshire and 143 lane km for North East Lincolnshire.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Annual Engineers Inspection Surveys

Lot No: 4

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The annual engineers inspection surveys shall be conducted on an annual basis. The principle requirement of this technique will be to monitor the condition of the road and footway network and to locate and prioritise potential maintenance schemes. The provider shall provide the survey vehicles. The approximate kilometres required per survey type per annum is 1 375 km for North Lincolnshire and as and when a requirement is identified for North East Lincolnshire.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Coarse Visual Inspection Surveys

Lot No: 5

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The Coarse Visual Inspection Surveys shall be conducted on an annual basis. The principle requirement of this survey will be to monitor the condition of the unclassified highway network. The Provider shall provide the survey vehicles. The approximate kilometres required per survey type per annum is 325 km for North Lincolnshire and 136 km for North East Lincolnshire.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Detailed Visual Inspection Surveys

Lot No: 6

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The Detailed Visual Inspection Surveys shall be conducted on an ad-hoc basis. The principle requirement of this survey will be to monitor the condition of the Class 1 and 2 footway network. The survey shall categorise the condition of footways to identify potential maintenance schemes. The provider shall provide the survey vehicles. The approximate kilometres required per survey will be determined as and when required on an ad-hoc basis for North and North East Lincolnshire Councils.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Footway Network Surveys

Lot No: 7

II.2.2)Additional CPV code(s)

71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKE13 North and North East Lincolnshire
Main site or place of performance:

Within the geographic boundaries of North and North East Lincolnshire.

II.2.4)Description of the procurement:

The Footway Network Surveys shall be conducted on an ad-hoc basis. The principle requirement of this survey will be to monitor the condition of the Class 3 and 4 footway network. The survey shall categorise the condition of footways to identify potential maintenance schemes. The provider shall provide the survey vehicles. The approximate kilometres required per annum per survey will be determined as and when required on an ad-hoc basis for North Lincolnshire Council and is 156 lane km for North East Lincolnshire.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the framework period or periods of up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/08/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/08/2020
Local time: 14:00
Place:

North Lincolnshire Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Please submit requests for clarification and the tender submission via the electronic portal at www.YORtender.co.uk

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: North Lincolnshire Council
Town: Scunthorpe
Country: United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: North Lincolnshire Council
Town: Scunthorpe
Country: United KingdomInternet address: https://www.yortender.co.uk

VI.5)Date of dispatch of this notice:

20/07/2020