Road Safety Scotland – Theatre in Education programme – 2013-2015

Road Safety Scotland – Theatre in Education programme – 2013-2015

The Scottish Government requires a suitably competent and experienced theatre company to work with road Safety Scotland and its officers to organise and deliver a series of short plays to schoolchildren and to older road users.

UK-Glasgow: Education and training services

2013/S 046-074323

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport Scotland
Buchanan House, 58 Port Dundas Road
Contact point(s): MTRIPS: Procurement Environment and Sustainability
For the attention of: John Gordon
G4 0HF Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
E-mail: john.gordon@transportscotland.gsi.gov.uk
Fax: +44 1412727272

Internet address(es):

General address of the contracting authority: http://www.transportscotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

Further information can be obtained from: Transport Scotland
Buchanan House, 58 Port Dundas Road
Contact point(s): MTRIPS: Procurement Environment and Sustainability
For the attention of: John Gordon
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
E-mail: john.gordon@transportscotland.gsi.gov.uk
Fax: +44 1412727272
Internet address: http://www.transportscotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Transport Scotland
Buchanan House, 58 Port Dundas Road
Contact point(s): MTRIPS: Procurement Environment and Sustainability
For the attention of: John Gordon
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
E-mail: john.gordon@transportscotland.gsi.gov.uk
Fax: +44 1412727272
Internet address: http://www.transportscotland.gov.uk

Tenders or requests to participate must be sent to: Transport Scotland
Buchanan House, 58 Port Dundas Road
Contact point(s): MTRIPS: Procurement Environment and Sustainability
For the attention of: The Procurement Support Manager
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
E-mail: tendermailbox@transportscotland.gsi.gov.uk
Fax: +44 1412727272
Internet address: http://www.transportscotland.gov.uk

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Road Safety Scotland – Theatre in Education programme – 2013-2015
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Scotland
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Road Safety Scotland is part of the Scottish Government’s national transport agency, Transport Scotland, and has a remit to develop road safety education materials for educational settings throughout Scotland. Part of this remit has been to use theatre in education as a method of providing road safety education to different sectors of the community, but predominantly school children, since 1990.
The Scottish Government requires a suitably competent and experienced theatre company to work with road Safety Scotland and its officers to organise and deliver a series of short plays to schoolchildren and to older road users. The plays (which have already been written) last between 45-90 minutes and explore road safety issues affecting various age groups. This programme is part of a series of activities which involve different ways of presenting the road safety message and as well as the delivery of the set plays, actors will be involved in carrying out forum and workshop activities on the day. The contractor will organise and deliver a full Scotland wide programme (lasting approximately 10 weeks annually) in consultation with the road safety team (there are 22 Local Road Safety units across Scotland as well as the central team) and will coordinate dates and arrangements with local venues and schools to meet their individual requirements.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=256499.

II.1.6)Common procurement vocabulary (CPV)

80000000, 80330000, 80310000, 80000000, 80100000, 80200000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 603 000 and 912 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract will commence in May 2013 for a period of two years, with an option to extend for a further period of 12 months at the sole discretion of the Scottish Ministers
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment Terms will be set out in the Instructions to Tenderers and the Scottish Government Terms and Conditions 2(SGTC2) – for the Purchase of Services
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the successful participant is a consortium, the Scottish Ministers will require each consortium member to be jointly and severally liable pursuant to the execution of the contract for the contract. The Scottish Ministers may require a consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: Described in the Instructions to Tenderers.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TS/TPD/SER/2013/01
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 20-031044 of 29.1.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.4.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 23.4.2013 – 14:00
Place:

Room 7N-01, 7th Floor, Buchanan House, 58 Port Dundas Road, Glasgow, G4 0HF

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

1. Transport Scotland will conduct the proposed procurement process for the Contract on behalf of the Scottish Ministers (herein after called the Employer). In the event of conclusion of the Contract, the Contract will be entered into between the Employer and the Successful Tenderer.
2. Tender submissions should be delivered to the Employer (address identified in Annex A.III) by no later than 1200hrs GMT on 22 April 2013. The Employer may not evaluate any tenders received past the specified deadline, unless the delay is caused by a situation out with the control of the Tenderer, the determination of which shall be at the sole discretion of the Employer. Compliance with achieving the specified deadline is the sole responsibility of the Tenderer (including obtaining evidence of receipt by the Employer).
3. The Employer reserves the right not award any contract as a result of the procurement process initiated by this notice and to make whatever changes the Employer deems appropriate to the content, process, timing and structure of the procurement process.
4. The Employer shall have no liability for any costs howsoever incurred by those participating in the tender process.
5. Tenderers should be aware that all information submitted to the Employer may need to be disclosed and / or published by the Employer in compliance with the Freedom of Information (Scotland) Act 2002 and/or the Environmental Inforation (Scotland) Regulations 2004.
6. Further Information on the current Theatre in Education Programme can be found on the Road Safety Scotland Portal:
Primary Schools – “The Journey”
http://www.road-safety.org.uk/education-and-families/primary/theatre-in-education/the-journey/

Secondary Schools – “The Nine Lives of Roddy Hogg”
http://www.road-safety.org.uk/education-and-families/secondary/theatre-in-education/the-nine-lives-of-roddy-hogg/

“Friends Disunited”
http://www.road-safety.org.uk/education-and-families/secondary/theatre-in-education/friends-disunited/

(SC Ref:256499)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Scottish Ministers will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contracts is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the scottish Ministers before the contract is entered into. Tenderers have 2 working days from the notification of the award decision to request additional briefing and that information should be requesetd from the contact in part (I.1) of this notice.An Economic Operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.3.2013