Road Traffic Signs Belfast

Road Traffic Signs Belfast

DRD – supply and delivery of permanent and temporary road traffic signs 2012.

UK-Belfast: signage

2012/S 123-203290

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development
Clarence Court, 10-18 Adelaide Street
For the attention of: Jim Morgan
BT2 8GB Belfast
UNITED KINGDOM
E-mail: jim.morgan@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.drdni.gov.uk

Address of the buyer profile: www.cpdni.gov.uk

Further information can be obtained from: Central Procurement Directorate
Clare House, 303 Airport Road West
For the attention of: Jim Morgan
BT3 9ED Belfast
UNITED KINGDOM
E-mail: jim.morgan@dfpni.gov.uk
Internet address: www.cpdni.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Central Procurement Directorate
Internet address: https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Central Procurement Directorate
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DRD – supply and delivery of permanent and temporary road traffic signs 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various sites throughout Northern Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 30
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 and 160 000 GBP

II.1.5)Short description of the contract or purchase(s)

The products to be supplied under this Contract shall conform in all respects with the Traffic Signs Regulations (Northern Ireland) 1997, and subsequent amendments, and extensions thereof and other Regulations and Directions current at the time of manufacture read in conjunction with the current edition of BS EN 12899-1 2007 and BS 8408:2005 for Microprismatic retroreflective sheeting materials.
A briefing session will be held on Friday 6th July 2012 from 10.30am at Clare House, 303 Airport Road West, Belfast.
The purpose of this briefing session will be to provide potential suppliers with an overview of the Traffic Signs contract and the proposed procurement process for this competition. The briefing session will be limited to potential suppliers only. Any briefing session will take place on such conditions as the DRD, at its absolute discretion, considers appropriate. In order to attend this briefing session, tenderers must register their intent to attend via the messaging function on eSourcingNI and it is only these tenderers that will be permitted to attend. While attendance at the briefing session is not mandatory, only candidates who have registered their interest in this way will be entitled to attend. The DRD reserves the right, at its sole discretion, to refuse admittance to the briefing session to those parties who have not registered their proposed attendance or otherwise. Candidates should note that the DRD will discuss at the briefing session only that information which is set out in the ITT. Information set out in the ITT shall prevail over any information, which may be given at the briefing session unless a contrary position is confirmed in writing by the DRD.
The Authority will discuss the following matters:
1. The Department’s provision of composite material;
2. Developments in award criteria and weightings;
3. Inclusion of product compliance sheet and batch traceability;
4. Proposals for contract monitoring.
II.1.6)Common procurement vocabulary (CPV)

34928470

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The Authority may extend the initial period of contract for up to two periods of 12 months each.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Plates black on white

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope

Estimated value excluding VAT: 24 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Plates black on yellow

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Waymarked pedestrian route signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Composite signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope

Estimated value excluding VAT: 1 750 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Triangular metal and collapsible temporary signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope

Estimated value excluding VAT: 43 500 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Triangular plastic temporary signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Circular metal and collapsible temporary signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope

Estimated value excluding VAT: 16 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Chevron, lane closure and contra flow metal temporary signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: Miscellaneous information signs

1)Short description
2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 30 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Tenderers must provide at the time of tendering a current copy of Sector Scheme 9A accreditation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Tenders must clearly demonstrate, using examples (minimum of one) and dates of projects carried out within the last 3 years that the company has the necessary experience of successfully delivering similar signs to those specified in the tender documents. This can be either in the public or private sector. Examples quoted by bidders should be proportionate to the number and value of schedules being bid for.
Tenderers must demonstrate that all signs are provided by a Highway Sector Scheme 9A accredited manufacturer.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P_8108
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.8.2012 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 7.8.2012 – 15:01
Place:

Central Procurement Directorate, Clare House, 303 Airport Road West, Belfast.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Central Procurement Directorate Authorised Personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): Suppliers instructions how to express interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box;
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

27.6.2012