Road Weather Data Bureau Service Contract for Devon and Plymouth Consortium

Road Weather Data Bureau Service Contract for Devon and Plymouth Consortium

Devon County Council, on behalf of the South West Consortium, currently comprising Devon County Council and Plymouth City Council, require a Road Weather Data Bureau Service so that they can deliver an effective and efficient Winter Service and Highway Maintenance function.

United Kingdom-Exeter: Weather-forecasting services

2014/S 184-324869

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
CR Devon Procurement Service, County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: tracey.white@devon.gov.uk

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1070-14 Road Weather Data Bureau Service Contract for Devon and Plymouth Consortium.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Devon.

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Devon County Council, on behalf of the South West Consortium, currently comprising Devon County Council and Plymouth City Council, require a Road Weather Data Bureau Service so that they can deliver an effective and efficient Winter Service and Highway Maintenance function, reacting in a timely and appropriate fashion to any hazards that may be presented to highway users, in winter and support Highway Maintenance activities in the summer. Devon currently has a network of 35 road weather stations, whilst Plymouth has 3, and also has a reciprocal agreement to access weather stations from adjacent highways authorities. The weather stations are currently a combination of Vaisala (ROSA and later) and Findlay Irvine (Mk6 and later) supplied equipment, fitted with a range of meteorological and road sensors, and a number have the ability to transmit images Data is also received from a forecast provider and both actual and forecast data are to be integrated into visualization software which is accessible through web browsers. Devon also has a control room where this information is monitored 24 hours a day, 7 days a week throughout the winter, to support the winter service and a proportion of the data is monitored through the summer, to aid decisions on weather and temperature dependent highway maintenance activities. The control room is generally single-staffed out of hours and a wall map with LED displays assimilates the information so that the staff can quickly determine when road temperatures are critical prior to interrogating a computer. Data is also accessed via the internet by staff across the county who are on duty both in and out of hours, at work and at other locations including home. Being a business critical service, resilience is vital, as timely data is used to monitor the road temperatures and state and determine if any change is required to the winter action and to maintain records for future use. This is fundamental to the Authority’s legal defence of winter claims.

II.1.6)Common procurement vocabulary (CPV)

71351600, 72310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire available from the address in section 1.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire available from the address in section 1.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Qualitative. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1070-14

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.11.2014 – 11:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 12.11.2014 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

See II.1.5.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.9.2014