Roof Repair Welwyn Garden City

Roof Repair Welwyn Gar

Garage maintenance.

UK-Welwyn Garden City: roof repair and maintenance work

2012/S 65-106308

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welwyn Hatfield Borough Council
The Campus
Contact point(s): Procurement
For the attention of: Andrew Harper
AL8 6AE Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707357371
E-mail: a.harper@welhat.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Garage maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Roof repair and maintenance work. Reactive and planned maintenance to approximately 6 000 garages.
II.1.6)Common procurement vocabulary (CPV)

45261900

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Welwyn Hatfield Borough Council (the Council) is seeking expressions of interest for suitably qualified and experienced contractors to undertake maintenance to its portfolio of approximately 6 000 garages.
The contract is split into 2 lots:
Lot 1 – Reactive maintenance: Taking calls from residents and undertaking repairs to garages within a defined Service level agreement.
Lot 2 – Planned maintenance: The Council has allocated a budget 1 700 000 GBP for capital repairs, to include, but not be limited to reroofing.
The Contract will be for an initial period of 5 years with a possible extension of a further two years.
The successful contractor must be a licensed Asbestos Contractor, as defined by the Health and Safety Executive.
Estimated value excluding VAT: 2 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.1.2013. Completion 29.12.2017

Information about lots

Lot No: 1 Lot title: Garage maintenance

1)Short description

Reactive maintenance to approximately 6 000 garages including offering a call handling facility.
2)Common procurement vocabulary (CPV)

45261920

3)Quantity or scope

Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Garage maintenance – capital improvements

1)Short description

Capital improvements (including reroofing) with in a budget of 1 700 000 GBP.
2)Common procurement vocabulary (CPV)

45261920

3)Quantity or scope

Estimated value excluding VAT: 1 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A 10 % performance bond or parent company guarantee will be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Must be a reistered asbestos contractor.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Minimum level(s) of standards possibly required: Must score a minimum of 50 out of 100 against the Councils financial evaluation model.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As defined in the application form.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.5.2012 – 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Welwyn Hatfield Borough Council has moved to a new way of e-Tendering and worked closely with the county, other districts and partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta-ets which is the background platform to Supply Hertfordshire.
The pre-qualification process.
This tender is a two stage process and you will only be invited to tender if you have successfully passed through the pre-qualification questionnaire (PQQ) stage. If you wish to be considered as a tenderer you must complete and submit a completed PQQ via Tenderbox by 12:00hrs on 4.5.2012. PQQs cannot be uploaded after the closing date/time. Any supporting documents should be cross-referenced to the relevant question. If the Council requires further information concerning your application form your Organisation will be contacted.
Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a username and password. (If you have already registered with Delta-ets or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your username and password, please click on the forgotten password link below the log in box.) Please keep this username and password secure, and do not pass it to any third parties.

Step 2: Completing your PQQ.
To complete the PQQ for this Tender you will need to go into the Tenderbox area and enter the Tender Access Code EHH5BT96YC.You will then need to download the relevant PQQ and complete. Please complete the information as fully as possible.
Step 3: Uploading your completed PQQ.
Once you have completed your PQQ for this Tender exercise you must then “upload” your completed response in to the Tenderbox (tender access code EHH5BT96YC).
Please make sure you have submitted your completed PQQ to the correct tender access code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed PQQ.
Please note you will have to satisfactorily, pass through this pre-qualification stage to be invited to tender via e-mail.
If you are experiencing problems, please contact the Delta helpdesk via email at support@supplyhertfordshire.g2b.info or call 0845 270 7050 Monday to Friday 9am – 5pm for further assistance. GO Reference: GO-2012329-PRO-3817953.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Welwyn Hatfield Borough Council
The Campus
AL8 6AE Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707357371

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

29.3.2012