Roofing Contractor Required

Roofing Contractor Required

Origin Housing requires a contractor for a term of up to five years with possibility to extend by an additional five years to carry out the works listed below to its property portfolio in Central, North and North West London, Hertfordshire, Essex and Cambridge.

UK-London: Roof

2013/S 025-038716

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Origin Housing Ltd
St Richards House, 110 Eversholt St
Contact point(s): Via email only
For the attention of: Karen Perry
NW1 1BS London
Telephone: +44 2072099205
Fax: +44 2072099223

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Origin Housing requires a contractor for a term of up to five years with possibility to extend by an additional five years to carry out the works listed below to its property portfolio in Central, North and North West London, Hertfordshire, Essex and Cambridge: The services to be provided under the agreement are as follows:
Replacement of windows and curtain walling with double-glazed PVCu, powder coated aluminium, steel or engineered timber windows.
Replacement of communal and individual external door sets with double glazed powder coated aluminium, steel or engineered timber to secure by design standard.
Replacement of fascias, cladding, soffits, bargeboards, rainwater goods with PVCu, or timber replacement.
Replacement of rainwater goods with PVCu, cast iron or glazed powder coated aluminium.
Renewal of roof coverings inclusive of all detailing and ancillary works whether flat or pitched in natural or fibre cement slates, interlocking or plain clay or concrete tiles, polymer modified asphalt, high performance felt or green roof system.
Repairs to existing or installation of new Photovoltaic (PV) roof mounted systems including electrical works.
The undertaking of structural enveloping repairs including re-pointing, lintel replacement, general masonry repairs and structural stitching.
The replacement of asphalt and other coverings to external walkways and balconies.
Fixing of rendered or brick slip clad external wall insulation systems inclusive of all detailing and ancillary works.
Installation of internal or external solid wall insulation systems inclusive of all detailing and ancillary work.
II.1.6)Common procurement vocabulary (CPV)

44112400, 44221000, 45262650, 09331200, 45262522, 44113600, 45321000, 45320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract is for one lot. It will cover a range of properties including domestice flats and houses, commercial properties, commual areas and office areas. There will also be a range of tenants including vulnerable, elderly and supported tenants living in social housing properties. There will be leasehold properties included as well. The value covers the initial five year period, 3 years plus 1plus 1 with the option to extend to a full 10 years.
Estimated value excluding VAT:
Range: between 6 500 000 and 7 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial contract for 3 years with the option to extend year on year to five years, then review with additional option to extend to 10 years based on satisfactory results and achieved SLAs.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made on a monthly basis by BACs transfer, upon completion of an approved invoice. Payments for additional/emergency works will be paid once an invoice has been submitted and approved by the Contract Manager.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicants submitting a compliant PQQ will be subject to a Dun & Bradstreet financial check. You have the chance to appeal the initial decision. You will be notified in writing and given 10 days from the report being run to improve your rating and request a second report. If your rating improves you will be allowed to continue with the tender process, if not you will remain excluded.
These conditions also apply to any sub contractor you are proposing to use.
Minimum level(s) of standards possibly required: All applicants must reach the required standard to pass the check which is level 2, Lower than Average Risk of Business Failure.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 50
Objective criteria for choosing the limited number of candidates: The PQQ evaluation process is in three parts: Compliance, Financial & Ability to Provide Service. All submitted PQQs will be checked to make sure they comply with the law and the instructions within the PQQ. The second part refers to section III.2.2. The final section is checking they can provide the services required by scoring their submission.
All excluded parties will be notified in writing. Once this process is completed all remaining applicants will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.3.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 3.6.2013 – 00:00

St Richards House, 110 Eversholt St.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: In line with our Standing Orders the persons present will be the Company Secretary, the tender owner and a witness drawn from the Senior Management Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.2.2013