ROV Support Enabling Contract

ROV Support Enabling Contract

The contractor must be able to provide the following spares and servicing of equipment: 1. Provision of spares parts and service for ROVs and supporting systems and tools including but not limited to: a. Sub Atlantic Comanche (1 held), b. Saab Sea eye Falcons (2 held), c. Seabotix LBVs (2 held).

UK-Bristol: ROV services

2013/S 040-064278

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Salvage and Marine (S&M), DE&S
DE&S ABBEYWOOD, ASH 2B, #3212
For the attention of: Alexis Tjolle
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 117983357
E-mail: desshipscomrcl-sanmo-1a@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ROV Support Enabling Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 845 000 GBP

II.1.5)Short description of the contract or purchase(s)

ROV services. Salvage and Marine Operations (S&MO) owns and operates several Remotely Operated Vehicles (ROVs) to fulfil a variety of roles including support to; in service warships and submarines, responding to marine incidents and management of potentially polluting shipwrecks. The ROVs operate with a variety of tracking systems and tools packages as required by the task.
The ROVs are operated by S&MO pilot/technicians however a contractor with demonstrable specialist knowledge of ROVs and subsea equipment is required to assist in the support of this capability.
The support required includes provision of spares, technical assistance for mobilisation, repair and integration of new equipment, offshore surveyor support and hire or purchase of task specific tooling.
Requirement:
Spares and service:
The contractor must be able to provide the following spares and servicing of equipment:
1. Provision of spares parts and service for ROVs and supporting systems and tools including but not limited to:
a. Sub Atlantic Comanche (1 held),
b. Saab Sea eye Falcons (2 held),
c. Seabotix LBVs (2 held),
2. Provision of spares parts and service for tracking systems including but not limited to:
a. Applied Acoustics USBL,
b. Sonardyne Scout USBL,
c. GIB Lite system,
3. Provision of spares parts and service for sonar survey systems including but not limited to:
a. C-max digital side scan sonar system (2 held),
b. Imagex Sportscan system (2 held),
4. The contractor is required to support any additional ROVs, tooling or other equipment purchased under this contract. The support is to includes provision of spares and technician assistance as required.
5. The contractor is responsible for ensuring that any components or systems sent to the Contractor for service or repair shall be serviced or repaired, as required, and delivered to the Authority in accordance with the following:
a. The target turn around time for delivery of repaired or serviced items is 15 working days from the time the item arrives at the contractor’s repair/service facility.
b. If, due to long lead time of spares or complexity of the systems, a turn around time of 15 working days is not achievable, the contractor and Authority shall agree a mutually acceptable turnaround time. The contractor is required to monitor and report on progress.
Support:
The contractor must be able to provide the following support:
6. Provide access to 24 hours per day, 365 day per year technical support to include original equipment manufacturer engineers attending site for the resolution of technical difficulties, repair of equipment or integration of new equipment.
The contractor shall comply with the following response times to provide technician support:
a. For support within the UK, technician to be on site within 24 hours of request for support.
b. For support outside of the UK, technician travelling to site within 24 hours.
7. Provide suitable Maritime Coastguard Agency certified workboats and crews for carrying out observation class ROV operations and wreck surveys around the UK coast. This is to be in support of planned operations where it is expected that at least 4 weeks notice of the requirement will be given to the contractor to locate and charter a suitable boat and crew.
8. Provide suitably qualified and experienced offshore surveyors and associated equipment in support of operations (such as wreck survey or debris recovery). This is to include providing ROV or vessel mounted multibeam and precision navigation equipment, data gathering and post processing.
9. Provide technical support to operations and exercises including:
a. Design and engineering support for mobilisation of ROVs on to vessels chartered from the spot market.
b. Engineering and integration support for additional equipment to be mounted on ROVs.
c. Design and manufacture of project specific equipment for ROV or subsea operation.
10. Provide logistical support (such as road, sea or air freighting of equipment, arranging customs clearance and onward transport) as required for the deployment of ROVs and associated equipment worldwide.
11. Provide additional suitably qualified and experienced (IMCA pilot-technician grade 1)ROV pilots when required. Additional pilots will only be required for planned operations when notice of the requirement can be given.
12. For services described in paragraphs 7 to 11, the contractor is to be able to provide these support services:
a. For planned operations, the contractor must be able to provide the required staff, equipment and support 4 weeks after written notice is be given.
b. For emergency operations, the contractor is to make best efforts to provide the required support. The contractor must commence arranging support within 24 hours of the initial request being made.
Procurement of equipment
13. The contractor shall:
a. Arrange for hire or purchase of project specific tooling or equipment, as required.
b. Procure and set to work sub sea equipment, ROVs and associated ancillary equipment, as may be requested by the Authority.
Performance of the contract
14. The contractor will be provided with a list of Authorised Demanders for services and spares under the contract. Only such Authorised Demanders will have the authority to request services and spares and the contractor shall be required to verify and record the identity of those requesting the provision of services or spares.
15. Authorised Demanders shall request spares by telephone (confirmed as soon as practicable in writing), email or fax. The contractor shall email an acknowledgement of each order, within 24 hours of the order being placed, to the Authority’s Authorised Demander and Project Manager.
General
16. The contract period is to be 4 years from the date of contract award.
17. The Authority reserves the right to authorise other units of the MOD and any other UK government department to utilise the contract. In this circumstance the method of payment may be varied.
18. It is anticipated (though not guaranteed) that 2 observation class vehicles (of similar size to the currently held Seaeye Falcon’s) and 2 Micro class Vehicles (of similar size to Seabotixs LBV) will be purchased during the life of this enabling contract.
II.1.6)Common procurement vocabulary (CPV)

63726620

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

S&MOCB/3301.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2013221-DCB-4603653.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Salvage & Marine (S&M), DE&S

Body responsible for mediation procedures

Salvage & Marine (S&M), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Salvage & Marine (S&M), DE&S
E-mail: DESSHIPSCOMRCL-SANMO-1A@MOD.UK

VI.5)Date of dispatch of this notice:21.2.2013