Rural and Amenity Landscape Maintenance Contract – Hertfordshire

Rural and Amenity Landscape Maintenance Contract – Hertfordshire

Welwyn Hatfield Borough Council is seeking a suitably qualified contractor to undertake minor landscaping works.

United Kingdom-Welwyn Garden City: Landscaping work

2018/S 123-279578

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Welwyn Hatfield Borough Council
The Campus
Welwyn Garden City
United Kingdom
Contact person: Sophie Bishop
NUTS code: UKH23

Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


WHC — Rural and Amenity Landscape Maintenance Contract

Reference number: C802

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Welwyn Hatfield Borough Council is seeking a suitably qualified contractor to undertake minor landscaping works.

II.1.5)Estimated total value

Value excluding VAT: 320 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

Welwyn Hatfield Borough Council (hereinafter referred to as “the Council”) is seeking a suitably qualified contractor to undertake minor landscaping works such as:

— cut glades and rides in woodlands once a year,

— keep countryside paths open by flail cutting, lifting and strimming undergrowth,

— supply and erect fencing and gates,

— cut and lift grass from meadows and roadside wild flower verges,

— supply, collect and plant ornamental shrubs, herbaceous plants and bulbs,

— supply and spread soil conditioner,

— access work in nature reserves to include surfacing footpaths and the construction and installation of pedestrian bridges,

— work within allotments repairing gates and fences, clearing undergrowth, cutting hedges, strimming grass paths and removing rubbish,

— laying new water supplies, fitting tanks and supplying water to fill storage tanks on allotment sites.

The estimated value of the contract is between 80 000 GBP and 100 000 GBP per annum and the Council is seeking an organisation that has the capacity and flexibility to undertake a number of minor landscaping works concurrently. The work will be issued in a monthly order and all tasks must be completed within that month, prior to invoice being submitted for payment. The Council intends to appoint 1 main contractor and one reserve / back up contractor.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 1 year extension.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in tender document.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: Less than 4 years
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/07/2018
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Welwyn Hatfield Borough Council
The Campus
Welwyn Garden City
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: