Rural Grass Cutting and Roadside Verge Maintenance Tender

Provision of a rural verge and visibility grass and vegetation cutting service which will operate throughout the identified Angus and Perth and Kinross Council geographical areas.

United Kingdom-Dundee: Highway maintenance work

2014/S 202-357361

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
Contact point(s): Procurement
For the attention of: Yvonne Graham
DD8 3DZ Dundee
UNITED KINGDOM
Telephone: +44 1382834182
E-mail: yvonne.graham@dundeecity.gov.uk

Internet address(es):

General address of the contracting authority: http://www.taysideprocurement.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
Contact point(s): Procurement
For the attention of: Yvonne Graham
DD8 3DZ Dundee
UNITED KINGDOM
Telephone: +44 1382834009
E-mail: yvonne.graham@dundeecity.gov.uk
Internet address: http://www.taysideprocurement.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Tayside Procurement Consortium
Contracts House, 1 Soutar Street
Contact point(s): Procurement
For the attention of: Head of Procurement
DD3 8SS Dundee
UNITED KINGDOM
Telephone: +44 1382834009
Internet address: http://www.taysideprocurement.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Angus Council

Perth and Kinross Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Rural grass cutting and roadside verge maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Tayside.

NUTS code UKM21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of a rural verge and visibility grass and vegetation cutting service which will operate throughout the identified Angus and Perth and Kinross Council geographical areas. The service will involve cutting down grass, weeds and any other types of growth along the entire verge on both sides of the carriageway (unless specified) within identified time-scales. Traffic Safety and Control shall be in accordance with Chapter 8 of the Traffic Signs Manual 2009.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=323533

II.1.6)Common procurement vocabulary (CPV)

45233139, 77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 200 000 and 1 400 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to 2 years after the expiry of the term. Where the option to extend is exercised, the Purchaser shall be entitled to terminate the Contract at any time during the extended period upon giving the Tenderer 3 months notice in writing of its intention to terminate the contract. The contract terms shall remain the same for the extended period as for the initial term.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.5.2015. Completion 30.4.2018

Information about lots

Lot No: 4Lot title: Highland North

1)Short description

Highland North.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Highland North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 1Lot title: Kinross Area

1)Short description

Kinross Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Kinross Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Auchterarder Area

1)Short description

Auchterarder Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Auchterarder Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Crieff Area

1)Short description

Crieff Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Crieff Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: Blairgowrie and Glens

1)Short description

Blairgowrie and Glens.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Blairgowrie and Glens.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6Lot title: Alyth to Angus

1)Short description

Alyth to Angus.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Alyth to Angus.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7Lot title: Blair, Burrelton to A9

1)Short description

Blair, Burrelton to A9.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Blair, Burrelton to A9.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8Lot title: Lower Carse

1)Short description

Lower Carse.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Lower Carse.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9Lot title: Highland South

1)Short description

Highland South.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Highland South.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10Lot title: Forfar/Tealing

1)Short description

Forfar/Tealing.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Forfar/Tealing.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 11Lot title: Brechin Area

1)Short description

Brechin Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Brechin Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 12Lot title: Carnoustie Area

1)Short description

Carnoustie Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Carnoustie Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 13Lot title: Kirriemuir Area

1)Short description

Kirriemuir Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Kirriemuir Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 14Lot title: Arbroath Area

1)Short description

Arbroath Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Arbroath Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 15Lot title: Montrose Area

1)Short description

Montrose Area.

2)Common procurement vocabulary (CPV)

77314000, 45233139

3)Quantity or scope

Montrose Area.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium bid is awarded the contract, each member of the consortium must be a legal entity in its own right and each member will be jointly and severally liable for performance of the whole contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the ITT document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT document.
Minimum level(s) of standards possibly required: As detailed in the ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT document.
Minimum level(s) of standards possibly required:
As detailed in the ITT document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TPC/VERGE/14/08

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 133-238838 of 15.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.11.2014 – 13:00

Place:

Fairmuir Depot.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:323533).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Courts Service
Saughton House, Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: enquiries@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: http://www.scotcourts.gov.uk/index.asp

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) may bring proceedings in the Sheriff Court or the Court of Session. Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.10.2014