SaaS HR and Finance System Tender
The current core and peripheral Human Resources and Finance Systems of Norfolk County Council have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings.
United Kingdom-Norwich: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
Floor 3, County Hall, Martineau Lane
Contact person: Sarah Hardy
NUTS code: UKH15
I.4)Type of the contracting authority
Section II: Object
HR and Finance Systems Transformation
II.1.2)Main CPV code
II.1.3)Type of contract
The current core and peripheral Human Resources (HR) and Finance Systems of Norfolk County Council (‘the Authority’) have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings. The Authority intends to procure system implementation services and an integrated software as a service (SaaS) HR and Finance System with a ‘go live’ date of October 2021.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Authority’s current core and peripheral Human resources (HR) and finance systems have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings.
The project to initiate the replacement of these systems was approved by Cabinet on 20.5.2019. The cabinet paper and business case are on NCCs website at https://norfolkcc.cmis.uk.com/norfolkcc/Meetings/tabid/128/ctl/ViewMeetingPublic/mid/496/Meeting/1594/Committee/169/Default.aspx
The Authority intends to procure (under the one procurement), systems implementation services and a fully integrated ERP SaaS solution, including full UK local government HR, finance, procurement, payroll, and analytics functionality/capability. The payroll solution must be fully integrated and support UK local government requirements including multiple concurrent payrolls and multiple assignments. The system must also support traded, commercial and shared services.
The Authority reserves the right, as part of this procurement, to sign a separate contract with the SaaS provider.
It is anticipated that implementation will begin in April 2020 with ‘go live’ by October 2021.
The Council reserves the right, during the life of the contract, to extend the contract to its wholly owned companies.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
As per the procurement documentation.
II.2.10)Information about variants
II.2.11)Information about options
The initial term of the contract is 78 months (18 months for implementation plus 5 years from ‘go live’). Norfolk County Council will have the right to extend this contract by 5 years followed by a further 5 years. The same applies, if there is a separate contract with the SaaS provider.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
As per the procurement documentation.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.5)Information about negotiation
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
This procurement will be managed electronically via the Authority’s e-procurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc
Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles
Once registered you will be able to see the procurement project under the ‘tenders’ section and ‘express an interest’ to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +448442728810 or emailing email@example.com
The Council has concluded that it is not necessary to consult on social value in this instance. Social value is not a scored criterion in this procurement. However, the specification delivers social value.
Bidders should note that the budget included in the contract notice (16 750 000 GBP) is from the business case approved by cabinet and is based on a contract term of 11,5 years. The Council’s expectation is that the contract will be delivered within this budget. The figure for the first 6,5 years (the length of the initial term) is 10 350 000 GBP. If the Authority were to take all contract extensions estimate value is 21 000 000 GBP.
VI.4.2)Body responsible for mediation procedures
Martineau Lane, Norwich
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern EN Standard form 02 — Contract notice 12/19 Ireland). Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: