Safety Training Services Crossrail

Safety Training Services Crossrail

X7001. Crossrail incident response simulation.

UK-London: safety training services

2012/S 79-130212

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Crossrail Limited
25 Canada Square
For the attention of: Catherine Pope
E14 5LQ London
Telephone: +44 2032299100

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

X7001. Crossrail incident response simulation.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Central and Greater London Area, England.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

CRL is a wholly owned subsidiary of Transport for London and will act as the delivery agent for the implementation of the Crossrail Project as authorised by the Crossrail Act (2008). Under the Act, CRL have been delegated the powers to obtain the necessary consents and to build a new passenger railway connecting London City, Canary Wharf, the West End and Heathrow Airport to areas east and west of London.
This notice is for X7001 incident response simulation consultancy services to provide support for the delivery and development of desktop simulation and full rehearsal incident response exercises, further information for which is provided elsewhere in this notice.
II.1.6)Common procurement vocabulary (CPV)

80550000, 79430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

CRL has a defined incident response process. The process has been designed to address CRL’s response to on site incidents managed by its building contractors; and business disruption events that affect its ability to continue its business activities.
CRL are seeking support for the development, delivery and reporting of an incident response exercise programme consisting of desktop and simulation exercises. The exercises should provide an opportunity for appropriate Gold, Silver and Bronze level teams to rehearse their response to a major incident and to produce their specific outputs as they would in a real crisis.
The exercises will consist of:
Desk-top exercise.
— Undertake theoretical responses to incidents,
— Participants – CRL staff and contractors.
Full simulation.
— Using CRL process, rehearse the initial response, escalation and consolidation of an incident,
— Explore the activities involved during a crisis and issues that need to be considered, including but not limited to media management, organisational impacts and regulatory investigation,
— Participants: – senior management (Gold), CRL senior managers on site (Silver), contractors on site (Bronze),
— Representatives of the emergency services – Police/Fire/Ambulance/Local Authority,
— CRL stakeholders,
— Other elements of the wider business as required.
The delivery of these exercises will require the consultant to undertake the following:
— Agree the scope and objectives of the exercise,
— Agree with the CRL Business Continuity Manager the logistics and services required to enable the exercise to take place,
— Prepare with CRL, a realistic and detailed scenario which is applicable to the current stage of the building programme,
— Identify with the BC manager the participants required,
— Conduct a risk assessment of the exercise to minimise the risk of an impact on live operations,
— Ensure sufficient observers to capture lessons learned,
— Supply pre exercise information and briefing of participants,
— Conduct the exercise and collate observations,
— Debrief participants immediately after the exercise,
— Schedule a date and time for a formal debrief,
— Prepare a post exercise report with recommendations.
2 major exercises will be run per year and 2-3 desk top exercises per year over the next 5 years.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to the pre-qualification documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to the pre-qualification documentation.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to the pre-qualification documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to the pre-qualification documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to the pre-qualification documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Refer to the pre-qualification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Economic operators shall note the following:
All economic operators must complete the pre-qualification questionnaire on the Crossrail eSourcing Portal.
All economic operators are required to express an interest by registering on the Crossrail eSourcing Portal( Registering is only required once.

Registering: economic operators should browse to the eSourcing Portal and complete the following:
a) Click the ‘Click here to register’ link.
b) Accept the terms and conditions and click ‘Continue’.
c) Enter your business and user details.
d) Note the username you use and click ‘Save’ when complete.
e) You will then receive an e-mail with your unique password.
Access to the pre-qualification questionnaire and information pack (PQQ):
a) Login to the Crossrail eSourcing Portal with your unique Username and password;
b) Click on the ‘PQQs Open to All Suppliers’ link.
c) Click on the relevant titled pre-qualification item.
d) Click the ‘Express Interest’ button in the ‘Actions’ box on the left hand side of the page (this will move the pre-qualification pack into the applicants ‘My PQQ’ box). This is a secure area for projects only.
e) Click on the PQQ code. The applicant can now access any attachments by clicking the‘Settings and Buyer Attachments’ in the Actions box.
f) Download the documents relating to the pre-qualification questionnaire.
Click ‘Attachments’ on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename.
Select ‘Save’ and store on your PC.
Responding to the pre-qualification questionnaire:
a) The economic operators must now choose ‘Reply’ or ‘reject’ (please give a reason if rejecting).
b) Economic operators can now use the messages functions to communicate with Crossrail and seek clarification.
c) Please note the deadline for completion, this is a precise time and the eSourcingportal will reject the economic operators pre-qualification questionnaire if it is submitted after this time.
d) Economic operators should click ‘Publish’ when they wish to submit the final completed prequalification questionnaire. Please note that there is detailed onlinehelp.
For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8am to 6pm) BST on.
a) E-mail – or

b) Telephone: +44 8003684850, or outside UK +44 2033496601.
Economic operators must inform CRL that they are interested in the contract by complying with the requirements of the pre-qualification questionnaire available to parties registering to the Crossrail eSourcing Portal, as above. CRL will use the information provided to select economic operators to be invited to tender for the contract. A response to this notice does not guarantee that an economic operator will be invited to tender. The award process may be terminated or suspended at any time without cost or liability to CRL. CRL does not bind itself to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Any contract let by CRL may contain provision that the contract may be extended at CRL’s discretion. CRL reserves the right to vary its requirements and the procedure relating to the conduct of the award process. CRL reserves the right to disqualify any economic operator who:
Provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the prequalification questionnaire and information pack, or as otherwise required by CRL during the award process; or fulfils any one or more of the criteria detailed in Regulation 26 of the UK Utilities Contracts Regulations 2006 (as amended).
CRL reserves the right to require the submission of any additional, supplementary or clarification information as it may, in its absolute discretion, consider appropriate.
CRL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. CRL will actively promote green procurement throughout its supply chain and welcomes applications from suppliers committed to the principles of reducing, reusing and recycling resources and to the practices of buying recycled. CRL strongly supports and implements the Greater London Authority (GLA) Responsible Procurement Policy, details of which may be found at:

Further details as to the application of Responsible Procurement to this procurement may be set out in the pre-qualification and tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012