Salary Sacrifice Benefits Scheme

Salary Sacrifice Benefits Scheme

Lot 1 – Childcare Voucher Scheme; Lot 2 – Cycle to Work Scheme; Lot 3 – Home Computing, Mobile Device and Mobile Phone Scheme; Lot 4 – Miscellaneous Salary Sacrifice Scheme eg employee travel, smart parking, green car etc.

United Kingdom-Glasgow: Benefit services

2013/S 139-241986

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Wheatley Housing Group Limited
Granite House, 177 Trongate
For the attention of: Lesley McLean, Senior Procurement Advisor
G1 5HF Glasgow
UNITED KINGDOM
Telephone: +44 1412746338

Internet address(es):

General address of the contracting authority: www.gha.org.uk

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Glasgow Housing Association Limited
Granite House, 177 Trongate
G1 5HF Glasgow
UNITED KINGDOM

Cube Housing Association
McCafferty House, 71 Firhill Road
G20 7BE Glasgow
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Salary Sacrifice Benefits Scheme
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: A single provider is envisaged for Lots 1, 2 and 3. Lot 4 will be subject to mini competition as and when the need arises, therefore there may be multiple providers for the salry sacrifice schemes being offered under this Lot.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Benefit services. Child daycare services. Bicycles. Computer related equipment. The Wheatley Housing Group Limited has a requirement for a salary sacrifice benefits scheme which shall include the following:,
Lot 1 – Childcare Voucher Scheme;
Lot 2 – Cycle to Work Scheme;
Lot 3 – Home Computing, Mobile Device and Mobile Phone Scheme;
Lot 4 – Miscellaneous Salary Sacrifice Scheme eg employee travel, smart parking, green car etc
A single provider is envisaged for Lots 1, 2 and 3. Lot 4 will be subject to mini competition as and when the need arises, therefore there may be multiple providers for the salary sacrifice schemes being offered under this particular Lot.
II.1.6)Common procurement vocabulary (CPV)

75310000, 85312110, 34430000, 30230000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value of this contract (all Lots) over the 4 year term is between 500 000 and 1 000 000 GBP.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Childcare Voucher Scheme

1)Short description

The WHG is seeking to appoint a service provider for the provision of a childcare voucher ‘salary sacrifice’ scheme which will be made available to all employees who are eligible to participate in the scheme. Under this scheme employees may opt to receive part of their taxable income in the form of childcare vouchers which can then be redeemable against their childcare provider. The childcare voucher scheme offered must be acceptable to a wide range of nurseries and child carers and the vouchers should be available in either electronic or paper format. It would be highly desirable if the service provider was a member of the childcare voucher providers association.
2)Common procurement vocabulary (CPV)

75310000, 85312100

3)Quantity or scope

The estimated value of all Lots being tendered is between 500,000 and 1,000,000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Cycle to Work Scheme

1)Short description

The scheme will operate via a salary sacrifice which means that the payment for the bicycle by the employee will be by way of deductions from gross pay over a 12 month period. In order to achieve this, the WHG will purchase cycles and associated equipment from a recognised service provider and will then loan them to employees as a tax free benefit provided that the employee uses it for a qualifying journey ie journeys made between the employees home and workplace or between one workplace and another.
The successful service provider will be expected to provide cycles and associated equipment (which meet current safety standards) directly to our employees or by means of vouchers which are redeemable across Scotland.
2)Common procurement vocabulary (CPV)

75310000, 34430000

3)Quantity or scope

The estimated value of all Lots being tendered is between 500,000 and 1,000,000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Home Computing, Mobile Device and Mobile Phone Scheme

1)Short description

Increased pay and promotion opportunities are limited in the current climate and workforce numbers are reducing. Improving the skills of our workforce and offering benefits which are of value are very important to the WHG. Accessible ICT equipment and skills are increasingly important for social inclusion. The equipment being offered under the proposed scheme must be able to provide value for money and enable the employee to choose packages from a range of products at competitive prices.
2)Common procurement vocabulary (CPV)

75310000, 30230000

3)Quantity or scope

The estimated value of all Lots being tendered is between 500,000 and 1,000,000
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Miscellaneous Salary Sacrifice Scheme eg employee travel, smart parking, green car

1)Short description

The Wheatley Housing Group may consider future salary sacrifice schemes. Service providers are requested to provide details on further schemes available. Service providers are advised that any requirements detailed under Lot 4 shall be operated under the framework agreement by means of conducting a mini-competition for the specific required service. Should a requirement for any miscellaneous salary sacrifice scheme be identified, the WHG shall prepare and conduct a mini – competition document which will be issued to all providers who have been accepted onto the framework for this particular Lot.
2)Common procurement vocabulary (CPV)

75310000

3)Quantity or scope

The estimated value of all Lots being tendered is between 500 000 and 1 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C505.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 26.8.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Benefit-services./763D8NX6M7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/763D8NX6M7

GO Reference: GO-2013717-PRO-4962513

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

17.7.2013