Sale of Recovered Paper

Sale of Recovered Paper

Refuse recycling services. Sale of Recovered paper.

UK-Welwyn Garden City: refuse recycling services

2012/S 104-173738

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welwyn Hatfield Borough Council
The Campus
Contact point(s): Procurement
For the attention of: Andrew Harper
AL8 6AE Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707357371
E-mail: a.harper@welhat.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Dacorum BC
Civic Centre, Marlowes
HP1 1HH Hemel Hempstead
UNITED KINGDOM

East Herts District Council
The Council Offices, Charringtons House
CM23 2ER Bishop’s Stortford
UNITED KINGDOM

North Hertfordshire District Council
Council Office, Gernon Road
SG6 3JF Letchworth
UNITED KINGDOM

Stevenage Borough Council
Daneshii House, Danestrete
SG1 1HN Stevenage
UNITED KINGDOM

Hertfordshire County Council
County Hall, Pegs Lane
SG13 8DQ Hertford
UNITED KINGDOM

Chelmsford Borough Council
Duke Street
CM1 1JE Chelmsford
UNITED KINGDOM

Broxbourne Borough Council
Bishops’ College, Churchgate
EN8 9XQ Cheshunt
UNITED KINGDOM

Hertsmere Borough Council
Civic Offices, Elstree Way
WD6 1WA Borehamwood
UNITED KINGDOM

St Albans City and District Council
Civic Centre, St Peters Street
AL1 3JE St Albans
UNITED KINGDOM

Watford Borough Council
Hempstead Road, Town Hall
WD17 3EX Watford
UNITED KINGDOM

Three Rivers District Council
Three Rivers House, Northway
WD3 1RL Rickmansworth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Sale of Recovered Paper.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Refuse recycling services. Sale of Recovered paper.
II.1.6)Common procurement vocabulary (CPV)

90514000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Welwyn Hatfield Borough Council (The Council) is acting as the Lead Authority for the sale of Recovered Newspapers and Magazines from Councils within the Hertfordshire Waste Partnership (HWP) and Chelmsford Borough Council. The following Partners have guaranteed that all their recovered Newspapers and Magazines will be sold through this contract,
1.1 Dacorum
1.2 East Herts
1.3 North Herts
1.4 Stevenage
1.5 Welwyn Hatfield
1.6 Herts County Council
1.7 Chelmsford Borough Council
In addition the following members of the HWP may also join the contract during the initial term of the contract period (until 30th November 2014) with one months notice, and will receive the same income as those guaranteeing volume,
2.1 Broxbourne
2.2 Hertsmere BC
2.3 St Albans
2.4 Watford
2.5 Three Rivers
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 3.12.2012. Completion 30.11.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A 10 % performance bond or parent company guarantee will be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As contained within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As contained within the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As contained within the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
As contained within the tender documents.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Auction will be run by the Government Procurement Services. Full details will be included within the tender documents.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 16.7.2012 – 17:00
Place:

Welwyn Garden City.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Welwyn Hatfield Borough Council has moved to a new way of e-Tendering and worked closely with the County, other Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta-ets which is the background platform to Supply Hertfordshire.
Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a Username and Password. (If you have already registered with Delta-ets or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this Username and Password secure, and do not pass it to any third parties.

Step 2: Completing your Tender.
To complete the Tender you will need to go into the Tenderbox area and enter the Tender Access Code MBQG75S594 You will then need to download the relevant Tender and complete. Please complete the information as fully as possible.
Step 3: Uploading Your Completed PQQ.
Once you have completed your Tender you must then “upload” your completed response in to the Tenderbox (Tender Access Code MBQG75S594) no later than noon on Monday 16th July 2012.
Please make sure you have submitted your completed Tender to the correct Tender Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed Tender.
If you are experiencing problems, please contact the Delta helpdesk via email at support@supplyhertfordshire.g2b.info or call 0845 270 7050 Monday to Friday 9am – 5pm for further assistance. GO Reference: GO-2012531-PRO-3962333.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Welwyn Hatfield Borough Council
The Campus
AL8 6AE Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707357371

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012