SAN Replacement Tender

SAN Replacement Tender

Storage Environment Replacement.

United Kingdom-Wolverhampton: Computer-related services

2014/S 057-095543

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Wolverhampton
Wulfruna Street
WV1 1LY Wolverhampton
UNITED KINGDOM
E-mail: procurement@wlv.ac.uk

Internet address(es):

General address of the contracting authority: www.wlv.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/wolverhamptonuni/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

14/01: Storage Environment Replacement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Telford, Walsall and Wolverhampton.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University’s current storage area network (SAN) consists of two HP EVA 8100s approximately 1 km apart and linked by dark fibre which provides resilient storage, they are in excess of five years old and running close to current capacity. The SAN is used pre-dominantly to host virtual servers currently running in a VMWare high availability cluster, the virtual servers run on Dell hardware. In addition, backup solutions were purchased with the SAN these products are Quest vRanger for the virtual machine backups and for physical server backups HP Data Protector which is linked to two HP MSL 4048 tape libraries.
The contract is for a replacement of all the existing storage, virtualization hosts, and backup system capabilities. The storage replacement will need to provide similar functionality to the existing system and the virtualization hosts will be required to run both VMWare vSphere and Microsoft HyperV high availability clusters.
Scope
For the supply of goods and/or services to meet the documented high level requirements outlined in the document ‘Storage Environment Replacement’ included within the document pack.
It is anticipated that the solution will have a supported lifecycle of 5 years.
The supplier will provide installation and support documentation.
The supplier will provide training options including any associated costs.
It is expected that the current SAN and backup infrastructure will run in parallel with the replacement solution without any loss of service. The complete migration of systems from the current SAN to the new solution is not part of the scope however some systems will need to be migrated and backed up to prove the new solution.
II.1.6)Common procurement vocabulary (CPV)

72500000, 30210000, 30200000, 72910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.12.2014. Completion 30.11.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the University will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All bidders will be asked to confirm in a Pre-Qualification Questionnaire that none of the conditions set out in Article 45 of Directive 2004/18/EC apply to their organisation or expression of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

14/01
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2014 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interest in this contract process should be expressed via the University’s Tendering Portal – http://in-tendhost.co.uk/wolverhamptonuni

The University reserves the right to cancel the procurement and not to proceed with the contract.
The University also reserves the right not to award a contract or to award a contract for parts or part of the services only.
The University will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the University’s obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Mrs Helen Lloyd Wildman
University of Wolverhampton, Wulfruna Street
WV1 1LY Wolverhampton
UNITED KINGDOM
E-mail: procurement@wlv.ac.uk

VI.5)Date of dispatch of this notice:18.3.2014