SAP Application Maintenance and Support Contract

SAP Application Maintenance and Support Contract

To maintain and support the SAP environment (within a cloud hosted environment).

United Kingdom-London: Systems support services

2019/S 148-365816

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

EP UK Investments Ltd
Berger House, 36-38 Berkeley Sq
United Kingdom
Contact person: Andrew Jarvis
NUTS code: UKN0

Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Production, transport and distribution of gas and heat

Section II: Object

II.1)Scope of the procurement


Provision of SAP Application Maintenance and Support (AMS) Services on Behalf of their Kilroot and Ballylumford Power Stations

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful economic operator will be responsible for implementing the clients’ requirements, which are to maintain and support the SAP environment (within a cloud hosted environment), to ensure that the client(s) can meet their contractual obligations to take on the ‘carved out’ SAP data under a Transfer services agreement (TSA) in place with the organisation that EP UKI have acquired the power stations from, namely AES (Global) Ltd, a power generator operating mainly out of North America.

A further scope, which includes EP UKI’s current SAP Hosting solution, is included for information at this stage; EP UKI MAY seek to consolidate these contracts in to one solution in 12-18 months time. It is important therefore that potential economic operators understand the full scope of requirements at this stage.

II.1.5)Estimated total value

Value excluding VAT: 550 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKN0
Main site or place of performance:

N.Ireland is the location of the 2 operations; however, the SAP system could be hosted anywhere within the EU. As such, the AMS provider should only be required to connect to the system remotely.

II.2.4)Description of the procurement:

Economic operators are required to confirm that they can deliver a service that confirms to the specification stated below:

— Technologies/SAP integrations,


— Basis, Security,


— Business Apps,

— Portal,


— Prometheus,


— NiSoft,

— Eclipse,

— Concur,

— Potential Future technologies/SAP integrations (12-18 months time – separate contract,

— SAP ECC (EHP 7) — MM, FI, CO, IM, PS, QM, PM, TPM, PS,

— Winshuttle – Scripter and Runner – 3 users,

— Zoption (GLSU) – Financial Journals – 6 users,

— Time coverage.

At the ITT phase, pricing will be requested for the options below. Therefore, please ensure that these service options are available from your organisation:

— 7 x 5,

— 5 x 24 – Routine operational support,

— 7 x 24 – On call for P1 and month end closure activities,

— UK Office hours (08.00 a.m. to 05.00 p.m.),

— supported languages: English.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 550 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2019
End: 30/11/2021
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of two (2) years, with the potential option for the clients to extend (at their sole discretion), for agreed and specified periods, up to a maximum of seven (7) years in total.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

As detailed within the selection questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be awarded for an initial period of two (2) years, with the potential option for the clients to extend (at their sole discretion), for agreed and specified periods, up to a maximum of seven (7) years in total.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

EP Kilroot Ltd and EP Ballylumford Ltd reserve the right to require such assurances as they consider necessary and/or the provision of a guarantee, performance bond, direct agreement or collateral warranty from any third parties the economic operator wishes to reply on

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each consortium member will be required to contract with EP Kilroot Ltd and EP Ballylumford Ltd on such basis as they consider appropriate, having regard to the nature, size and complexity of the contract. In particular, EP Kilroot Ltd and EP Ballylumford Ltd may require:

— some or all consortium members to contract on the basis of joint and several liability,

— one consortium member to contract as the prime contractor (with other consortium members entering in to direct agreements, collateral warranties or guarantees), or

— the consortium to form an incorporated, special purpose vehicle to contract with EP Kilroot Ltd and EP Ballylumford Ltd.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/08/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016.

The procedure to be followed for this tender process is the negotiated procedure with a prior call for competition (Regulation 47).

Economic operators who wish to participate in the procurement are required to provide details of their contact point, together with an email address and telephone number to and in order to receive clarification responses. It is the responsibility of each Economic operator to register in this manner. Economic operators who fail to provide their details or register in this manner will not receive any clarifications or updated information provided during the procurement process.

The costs of responding to this process and participation in the process (including any and all negotiations) will be borne by each Economic operator.

All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered in to.

The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of all parties.

VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

There will be a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all economic operators. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: