SAP Business One Environment Support and Maintenance Contract

The support and maintenance of the existing SAP Business One Environment including associated software.

United Kingdom-Stockport: Software package and information systems

2018/S 154-353423

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Totally Local Company Limited
5844684
Enterprise House, Oakhurst Drive, Cheadle Heath
Stockport
SK3 0XT
United Kingdom
Contact person: Rachael Tither
Telephone: +44 1614745696
E-mail: rachael.tither@totallylocalcompany.co.uk
NUTS code: UKD

Internet address(es):Main address: www.totallylocalcompany.co.uk

Address of the buyer profile: www.totallylocalcompany.co.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Support & Maintenance of existing SAP Business One Environment

Reference number: DN358579

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The support and maintenance of the existing SAP Business One Environment including Associated software and On-Site consultancy for Future planned projects.

II.1.5)Estimated total value

Value excluding VAT: 873 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders ay submit bids for Lot 1 or Lot 2 or both.

Contract Period: 1.1.2019 – 31.12.2020

With the option to extend up to a total maximum extension of 12 months.

II.2)Description

II.2.1)Title:

Support and Maintenance Contract of the Existing SAP B1 Environment Including Associated Software

Lot No: 1

II.2.2)Additional CPV code(s)

48000000

51000000

72000000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

The current support and maintenance contract is due to end on 31.12.2018 and therefore Totally local company invite interested providers to tender for the support and maintenance contract for a minimum of 2 years with the option to extend for a further 12 months commencing January 2019. The initial 2-year pricing will be fixed.

Within the support and maintenance, the provider will be required to quote any associated costs (if applicable) for upgrading Totally local company to the latest stable version of SAP B1 for each year of the contract.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 48 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019

End: 31/12/2020

This contract is subject to renewal: yes

Description of renewals:

To be renewed after the expiry of the current arrangement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

On-Site Consultancy for Future Planned Projects

Lot No: 2

II.2.2)Additional CPV code(s)

48000000

72000000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

On-site consultancy for Future planned projects.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 825 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019

End: 31/12/2020

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/09/2018

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/09/2018

Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Totally Local Company Limited
Enterprise House, Oakhurst Drive, Cheadle Heath
Stockport
SK3 0XT
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/08/2018