SAP Status and Tax Programme for British Council

The purpose of one of these programmes, Status and Tax, is to restructure the SAP system to allow local currency accounting and reporting. This programme will ensure new subsidiaries are able to fulfil local statutory reporting requirements and provide a clearer picture of the impact of foreign exchange on the consolidated global accounts.

United Kingdom-London: Programming services of packaged software products

2013/S 222-386738

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

British Council
10 Spring Gardens
For the attention of: Ged Charles
SW1A 2BN London
UNITED KINGDOM
E-mail: ged.charles@britishcouncil.org

Internet address(es):

General address of the contracting authority: www.britishcouncil.org

Address of the buyer profile: https://in-tendhost.co.uk/britishcouncil

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Registered Charity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SAP Status and Tax Programme (S and TP Americas).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: British Council offices in Brazil, Mexico and Colombia.
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The British Council has instigated the Global Finance Change Programme (GFCP). The purpose of the programme is to address many existing challenges, examples of which include eliminating some inefficiency in finance processes, and improving the user friendliness of the finance system itself.
GFCP will be a complex and wide ranging programme that will in some way impact all areas of the British Council. The programme will comprise a number of interrelated Programmes and projects.
Strengthening finance processes will improve cost structure and contribute to the leaner, lighter presence approach to the British Council future global operating model.
GFCP will build on previous investments in Finance, notably the implementation of SAP enterprise resource planning system to all British Council operations globally that completed in 2008 and the subsequent establishment of a global Shared Services Centre (SSC) in Noida, India in 2010. The SSC provides, amongst other things, finance transactional and other finance
services to the global organisation.
The purpose of one of these programmes, Status and Tax, is to restructure the SAP system to allow local currency accounting and reporting. This programme will ensure new subsidiaries are able to fulfil local statutory reporting requirements and provide a clearer picture of the impact of foreign exchange on the consolidated global accounts.
The Status and Tax Programme will regularise the British Councils legal status and tax compliance around its global network. The programme has the following aims:
— To reduce reputational and financial risk;
— To create a platform that supports business growth in line with the 2015 Corporate plan;
— To ensure appropriate operational independence from the UK government.
The existing financial systems within the countries referred to in the Lots already operate using SAP. They are not fit for purpose, however, and do not meet local statutory and reporting requirements. As such, the British Council is looking for a partner or partners in ensuring the localisation of its current SAP solution to become fully compliant with each individual countrys requirements. Our expectation is to identify a partner or partners who is/are able to demonstrate expertise in this field as well as provide value-added services.

II.1.6)Common procurement vocabulary (CPV)

72210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but each supplier will be required to become jointly and severably responsible for the contract before acceptance.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Means of proof required. These conditions are outlined in the pre-qualification questionnaire. All completed pre-qualification questionnaires should be submitted to the relevant section on https://in-tendhost.co.uk/britishcouncil

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Means of proof required. These conditions are outlined in the pre-qualification questionnaire. All completed pre-qualification questionnaires should be submitted to the relevant section on https://in-tendhost.co.uk/britishcouncil

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SAP Americas

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.12.2013

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Bidders should submit their response via British Councils e-Tendering portal hosted by In-Tend at https://in-tendhost.co.uk/britishcouncil

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.11.2013