Scanning Services Tender for NDA

Scanning Services Tender for NDA

NDA intend to establish a National Nuclear Archive in Wick, Scotland to service its estate and is now seeking a Commercial Partner with the specialist knowledge, expertise, and proven track record in the records, archive and information management industry to operate, manage and maintain the facility.

United Kingdom-Moor Row: Scanning and invoicing services

2014/S 055-092350

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nuclear Decommissioning Authority
Herdus House Westlakes Science and Technology Park
CA24 3HU Moor Row
UNITED KINGDOM
Telephone: +44 1925802056
E-mail: procurement.eoi@nda.gov.uk

Internet address(es):

General address of the contracting authority: http://nda.gov.uk

Further information can be obtained from: Nuclear Decommissioning Authority
Herdus House, Westlakes Science & Technology Park
For the attention of: Mr Chris Jennings
CA24 3HU Moor Row
UNITED KINGDOM
Telephone: +44 1925802056
E-mail: procurement.eoi@nda.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Nuclear Decommissioning Authority
Herdus House, Westlakes Science & Technology Park
For the attention of: Mr Chris Jennings
CA24 3HU Moor Row
UNITED KINGDOM
Telephone: +44 1925802056
E-mail: procurement.eoi@nda.gov.uk

Tenders or requests to participate must be sent to: Nuclear Decommissioning Authority
Herdus House, Westlakes Science & Technology Park
For the attention of: Mr Chris Jennings
CA24 3HU Moor Row
UNITED KINGDOM
Telephone: +44 1925802056
E-mail: procurement.eoi@nda.gov.uk
Internet address: http://nda.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: nuclear decommissioning
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Dounreay Site Restoration Ltd
Building D2003, Dounreay, Caithness
KW14 7TZ Thurso
UNITED KINGDOM

The Highland Council
Glenurquhart Road
IV3 5NX Inverness
UNITED KINGDOM

Magnox Limited
Berkeley Centre
GL13 9PB Berkeley, Gloucestershire
UNITED KINGDOM

Sellafield Limited
Booths Park, Chelford Road, Cheshire
WA16 8QZ Knutsford
UNITED KINGDOM

LLW Repository Ltd
Pelham House, Cumbria
CA20 1DB Calderbridge
UNITED KINGDOM

Springfield Fuels Ltd
Westinghouse, Springfields, Salwick
PR4 0XJ Preston
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Management and Operation of National Nuclear Archive on behalf of the NDA.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wick, Scotland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

NDA intend to establish a National Nuclear Archive in Wick, Scotland to service its estate and is now seeking a Commercial Partner with the specialist knowledge, expertise, and proven track record in the records, archive and information management industry to operate, manage and maintain the facility and supporting services on behalf of NDA and its client base. It is envisaged that the Commercial Partner Agreement will be entered into by the successful provider and a new limited company owned by NDA. Commercial Partner will be expected to develop appropriate systems and processes that will enable NDA to comply with Government policy on management of public records in accordance with current and future legislation via successful implementation of relevant elements of NDA Information Governance Strategy and other relevant NDA policies and procedures to ensure records are managed, maintained and disposed of in an appropriate and cost effective manner whilst promoting Knowledge Management as an NDA critical enabler.
II.1.6)Common procurement vocabulary (CPV)

79999000, 79995100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

NDA intends to establish a National Nuclear Archive (“NNA”) in Wick, Scotland to service its estate and is now seeking a Commercial Partner with the specialist knowledge, expertise, and proven track record in the records, archive and information management industry to operate, manage and maintain the facility and supporting services on behalf of NDA and its client base. It is envisaged that the contract will be entered into by the successful provider and a new limited company owned by NDA (National Nuclear Archive Limited or “NNAL”).
Among other activities (which are identified further PQQ), the Commercial Partner will be expected to develop appropriate systems and processes that will enable NDA to comply with Government policy on management of public records in accordance with current and future legislation via successful implementation of relevant elements of NDA Information Governance Strategy and other relevant NDA policies and procedures to ensure records are managed, maintained and disposed of in an appropriate and cost effective manner whilst promoting Knowledge Management as an NDA critical enabler.
The construction of the building to Cat A, and fit-out to Cat B will be provided by the developer, NDA Properties Limited. The building will be owned by NDA Properties Limited and will be leased to NDA who will in turn lease NNAL.
NDA will instruct its subsidiaries and SLCs to use the NNA. However the NNA will have to demonstrate value for money and better the market rates for similar works (government frameworks will be used as a benchmark). The Commercial Partner will enter into separate agreements with the client base that will use the National Nuclear Archive.
The Commercial Partner is to develop a 1-year and a 5-year Business Plan which will be agreed with the NNA Governance Board. The Commercial Partner’s performance will then monitored against the Business Plan(s).
The Commercial Partner Agreement will be for an initial term of 5 years with an option to extend for 2 years. The Commercial Partner will be expected to provide a handover plan prior to the award of any future Commercial Partner or equivalent as a result of competition or change in policy.
Contract value is between 3m GBP & 5m GBP per annum.
Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see the Pre-Qualification Questionnaire. This provides full details of NDA’s requirement and the information it requires to be completed.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the Pre-Qualification Questionnaire. This provides full details of NDA’s requirement and the information it requires to be completed.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

NDA does not require a group of economic operators that submits an acceptable tender to have a specific legal form. However, any such group of economic operators will be required to provide an undertaking that each legal entity within the group of economic operators will be jointly or severally liable for the performance of the contract. NDA also requires that any group of economic operators forming a consortium is fully incorporated at the time of contract award.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the Pre-Qualification Questionnaire. This provides full details of NDA’s requirement and the information it requires to be completed.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire. This provides full details of the NDA’s requirement and the information its requires to be completed.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire. This provides full details of the NDA’s requirement and the information its requires to be completed.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see Pre-Qualification Questionnaire. This provides full details of the NDA’s requirement and the information its requires to be completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CJ00185
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

NDA intends to hold an Industry Day in Penrith (Cumbria) on 28.3.2014, to engage with potential suppliers. Any potential suppliers that wish to attend the Industry Day should contact NDA for confirmation of the time and location of the event.
Attendees will be limited to two individuals per organisation.
Please e-mail both procurement.eoi@nda.gov.uk and stacy.graham@nda.gov.uk if you would like to attend this session.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NDA shall incorporate a standstill period in its completion schedule in accordance with Regulation 32A of the Public Contracts Regulations 2006 and provide bidders with the information required by Regulation 32 of the Public Contracts Regulations 2006. Where a bidder considers that the OJEU process has not been followed the bidder has the ability, under the Public Contracts Regulations 2006, to launch an appeal provided that the aggrieved bidder who has been or is at risk of harm by breach of the procurement rules brings any action within 30 days of the date that it knew or ought to have known of the basic facts giving rise to the alleged breach.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.3.2014