Scanning Tender Dudley MBC
DUD – the provision of a data capture (paper documents) service..
UK-Dudley: data capture services
2012/S 82-134990
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
Dudley MBC
Council House, Priory Road
Contact point(s): Procurement Services
For the attention of: Mr. R. Walden
DY1 1HF Dudley
UNITED KINGDOM
Telephone: +44 1384814829
E-mail: contracts@dudley.gov.uk
Fax: +44 1384814831
Internet address(es):
General address of the contracting authority: www.dudley.gov.uk
Address of the buyer profile: www.blackcountrybusiness.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Within the borough of Dudley.
NUTS code UKG34
Dudley MBC currently operates an in-house document scanning service. All Council scanning requirements are processed by ICT services ensuring that internal capacity is fully and appropriately utilised.
As part of the rollout of Dudley’s corporate electronic document & records management system (EDRMS) and an internal accommodation strategy there is a requirement to set up an overflow scanning service to meet with the Council’s back scanning requirements.
72313000, 79999100
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Payable documents: no
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and Officers of the Council only.
Section VI: Complementary information
Please note that estimated spend figures provided in this notice are based on historical information and cannot be guaranteed under this contract.
Dudley MBC will be utilising its e-procurement portal In-Tend for this procurement exercise. The tender should be received no later than 6.6.2012 at (noon) 12:00 hours and will be available for download until 23:59 hours on 5.6.2012. URL: http://www.blackcountrybusiness.co.uk.
To access documents bidders are required to register with the web site. This may be done in two ways:
1) Use the Register Now button located on the Home screen or
2) Find the project under the eOpportunities link and use the Express Interest button in red.
Companies who have previously registered with the web site will be invited to input their login details.
New Users will be invited to go through the Registration wizard. New Users, upon registration will receive an automatic notification of their unique login details. Once an expression of interest has been accepted by the system, Users MUST log back into the system to access documents. Now they will appear under the My Tenders tab. Further assistance with the system may be obtained by contacting the System Administrator on +44 1384814862 or contracts@dudley.gov.uk. Guidance documents are also published under the Help screen which can be found on the home screen at http://www.blackcountrybusiness.co.uk.
The Council / framework owner expressly reserves the right:
i) Not to award any contract as a result of the procurement process commenced by publication of this notice;
ii) To make whatever changes it sees fit to the content and structure of the tendering competition;
iii) To award contract(s) in respect of any part(s) of the requirement covered by this notice; and
iv) To award contract(s) in stages and in no circumstances will the Council be liable for any costs incurred by candidates.
The tender must be drawn up in English and will be subject to English Law. The estimate annual value is 40 000 GBP. The contract period is for 3 years with an option to extend subject to satisfactory price and performance for a further 2 year period.
Dudley MBC, Procurement, Contract Management & Creditor Services
Council House, Priory Road
DY1 1HF Dudley
UNITED KINGDOM
E-mail: richard.walden@dudley.gov.uk
Telephone: +44 1384814829
Fax: +44 1384814831
VI.5)Date of dispatch of this notice:25.4.2012