Scanning Tender – Electronic Document Imaging Services
Nottingham University Hospitals Trust (NUH) is looking to appoint a single supplier to deliver electronic document imaging services, specific to health records, to the ICT Services Directorate.
United Kingdom-Nottingham: Scanning services
Section I: Contracting authority
Nottingham University Hospitals NHS Trust
City Campus, Hucknall Road
For the attention of: Rachel Wing
NG5 1PB Nottingham
Telephone: +44 1159691169
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Nottingham University Hospitals NHS Trust, Nottingham.
NUTS code UKF14
The Trust was formed on 1.4.2006, when the Queen’s Medical Centre and Nottingham City Hospital merged in order to develop a range of high quality, sustainable patient services delivered across several sites.
NUH is one of the largest NHS Trusts in the UK and provides acute and specialist services to 2 500 000 people within Nottingham and the surrounding communities from two hospital sites. NUH’s vision is to become the country’s best acute teaching trust by 2016.
The Trust currently has 13 000+ employees.
Accordingly a set of objectives for this initiative have been defined as:
— Improve clinical safety by reducing the incidence of clinicians not having timely access to relevant and consistent patient information
— Reduce the costs incurred in filing, retrieving, transporting and tracking case notes across multiple sites
— Make better use of physical storage space currently used for paper case notes
— Improve the patient experience through fewer delays and cancellations caused by incomplete or missing information being available to clinicians
— Improve the working life for staff by reducing frustrations associated with managing paper case notes.
This service has the fundamental objective of providing a long-term casenote management solution through the use of electronic document management system capability that will integrate with the Trust’s EPR (Medway PAS). Medway PAS is currently being deployed and due to go live in the autumn of 2013.
For durther information in relation to the services required please refer to the PQQ documentation available via: www.nhssourcing.co.uk
Section III: Legal, economic, financial and technical information
Nottingham Univsersity Hospitals NHS Trust acknowledges that a consortium approach may be also be appropriate for this procurement.
In this case, the consortium will be required to:
— form a legal entity in order to enter into the contract, and such entity must be appropriately supported by each consortium member;
— sign the contract on a joint and several basis; or Powered by BravoSolution eSourcing Technology 9 / 20;
— nominate a lead contractor which will enter the contract. In this case, a guarantee in respect of the obligations of such lead contractor must be provided by each member of the consortium.
In any event, Nottingham University Hospitals NHS Trust will require appropriate evidence that suitable governance
arrangements are in place between consortium members
1. Register your company on the eSourcing portal (this is only required once): https://www.nhssourcing.co.uk and click the link to register;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Minimum level(s) of standards possibly required: As outlined within the PQQ documentation.
As outlined within the PQQ documentation.
Minimum level(s) of standards possibly required:
As outlined within the PQQ documentation.
Section IV: Procedure
Section VI: Complementary information
The High Court
WC2 2AA London
Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice:9.10.2013