Scanning Tender Intellectual Property Office

Scanning Tender Intellectual Property Office

Scanning of PRE-1900 Patent Specifications, and Associated Services.

UK-Newport: scanning services

2012/S 105-175532

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Intellectual Property Office
Concept House, Cardiff Road
For the attention of: Andrea Beckett
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633814052
E-mail: andrea.beckett@ipo.gov.uk

Internet address(es):

General address of the contracting authority: www.ipo.gov.uk

Electronic access to information: http://www.ipo.gov.uk/about/supply/supply-pqq.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Central Government – Executive Agency of The Department for Business Innovation and Skills(BIS)
I.3)Main activity

Other: Granting of Intellectual Property Rights
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Scanning of PRE-1900 Patent Specifications, and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKL21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Scanning services. The Contracting Authority has an historic patent collection dating from 1617-1900 that is not available electronically and parts of the collection are fragile and deteriorating and this affects the quality of the copies we can supply to customers.
The Contracting Authority requires the scanning of the documents and transfer to IPO systems no later than the end of June 2013, with the work commencing in December 2012.
The scope of the contract is to successfully scan this historic collection of Patent documentation stored at the IPO’s warehouse facility.
The outputs of this scanning exercise must then be indexed and passed to the IPO via an electronic media in order to transfer to its internal systems.
Further details on the requirements of this contract can be seen in the Pre-Qualification Questionnaire that suppliers who wish express an interest in tendering for this contract must complete.
Any resultant agreement(s) will be open for use by the Department for Business Innovation & Skills(BIS) and its partner organisations.
Completed Pre-Qualification Questionnaires must be submitted to the contact contained within the questionnaire by no later than 17:00 on Tuesday 10.7.2012. Pre-qualification questionnaires can be downloaded from the Intellectual Property Office website: http://www.ipo.gov.uk/about/supply/supply-pqq.htm.

Alternatively an electronic copy can be issued upon request from the contact details listed at Section 1 of this notice.

II.1.6)Common procurement vocabulary (CPV)

79999100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total scope of the contract is to scan the patent collection described above and transfer the outputs to electronic media in and indexed format. The Contracting Authority may utilise the successful tender for other related and ad hoc services that may occur during the life of the contract.
Any resultant agreement(s) will be open for use by the Department for Business Innovation & Skills and its partner organisations.
Estimated value excluding VAT: 250 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 3.12.2012. Completion 28.6.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information required for evaluating if requirements are met are detailed in the Pre Qualification Questionnaire(PQQ) that suppliers are required to complete to formally express their interest.
Completed Pre-Qualification Questionnaires must be submitted to the contact contained within the questionnaire by no later than 17:00 on Tuesday 10.7.2012.
Pre-qualification questionnaires can be downloaded from the Intellectual Property Office website: http://www.ipo.gov.uk/about/supply/supply-pqq.htm.

Alternatively an electronic copy can be issued upon request from the contact details listed at Section 1 of this notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information required for evaluating if requirements are met are detailed in the Pre Qualification Questionnaire(PQQ) that suppliers are required to complete to formally express their interest.
Completed Pre-Qualification Questionnaires must be submitted to the contact contained within the questionnaire by no later than 17:00 on Tuesday 10.7.2012.
Pre-qualification questionnaires can be downloaded from the Intellectual Property Office website: http://www.ipo.gov.uk/about/supply/supply-pqq.htm.

Alternatively an electronic copy can be issued upon request from the contact details listed at Section 1 of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information required for evaluating if requirements are met are detailed in the Pre Qualification Questionnaire(PQQ) that suppliers are required to complete to formally express their interest.
Completed Pre-Qualification Questionnaires must be submitted to the contact contained within the questionnaire by no later than 17:00 on Tuesday 10.7.2012.
Pre-qualification questionnaires can be downloaded from the Intellectual Property Office website: http://www.ipo.gov.uk/about/supply/supply-pqq.htm.

Alternatively an electronic copy can be issued upon request from the contact details listed at Section 1 of this notice.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates is detailed in the Pre Qualification Questionnaire.
Completed Pre-Qualification Questionnaires must be submitted to the contact contained within the questionnaire by no later than 17:00 on Tuesday 10.7.2012. Pre-qualification questionnaires can be downloaded from the Intellectual Property Office website: http://www.ipo.gov.uk/about/supply/supply-pqq.htm.

Alternatively an electronic copy can be issued upon request from the contact details listed at Section 1 of this notice.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IT-2012-027
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Completed Pre-Qualification Questionnaires must be submitted to the contact contained within the questionnaire by no later than 17:00 on Tuesday 10.7.2012. Pre-qualification questionnaires can be downloaded from the Intellectual Property Office website: http://www.ipo.gov.uk/about/supply/supply-pqq.htm.

Alternatively an electronic copy can be issued upon request from the contact details listed at Section 1 of this notice. GO Reference: GO-2012531-PRO-3962953.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012