Scape National Consultancy Framework – Scotland

Scape National Consultancy Framework – Scotland

Experienced suppliers are invited to apply for 3 lots covering built environment, infrastructure and place shaping consultancy services.

United Kingdom-Edinburgh: Architectural, construction, engineering and inspection services

2019/S 222-544765

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scape Procure Scotland Ltd
National registration number: SC584373
Postal address: 65 Haymarket Terrace, Citypoint
Town: Edinburgh
NUTS code: UKM
Postal code: EH12 5HD
Country: United Kingdom
Contact person: Nick Taylor
E-mail: nickt@scapegroup.co.uk
Telephone: +44 1159583200

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Scape Procure Scotland Ltd is a public sector owned built environment specialist. We offer a suite of OJEU compliant frameworks and innovative design solutions that are available across Scotland

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Scape National Consultancy Framework — Scotland

Reference number: SPS002

II.1.2)Main CPV code

71000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Scape Procure Scotland Ltd (Scape) wishes to establish a framework agreement for a 4-year duration with an option to extend for a further 2 years.

Experienced suppliers are invited to apply for 3 lots covering built environment, infrastructure and place shaping consultancy services as defined by the NUTS and CPV codes below. Applications are welcome from consortia, joint ventures and the like; such parties must form a single legal entity to contract with prior to contract award. A maximum of 5 bidders will be invited to ITT stage for each lot. 1 supplier shall be appointed to each lot.

This framework agreement is available for use by the public sector bodies (and their statutory successors) cited by name in Schedule 1 to the Public Contracts (Scotland) Regulations 2015 and additionally listed in the published Corrigendum to this notice and online at: https://www.scapegroup.co.uk/site-information/framework-usage-eligibility

II.1.5)Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Scape Built Environment Consultancy

Lot No: 1

II.2.2)Additional CPV code(s)

70110000
70111000
70112000
70120000
70130000
70210000
70220000
70310000
70321000
70330000
71000000
71220000
71210000
71230000
71240000
71250000
71310000
71311000
71312000
71315300
71320000
71324000
71330000
71340000
71350000
71410000
71420000
71510000
71520000
71530000
71540000
71610000
71620000
71700000
90710000
71311200
90490000
90712000
90713000
71321100
71541000
79112100

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The services will comprise a range of built environment consultancy as noted. In addition, ancillary services will be made available by the framework partner through their own supply chain. The specific services that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by any of the public sector bodies eligible to use the framework, or on property, infrastructure or related assets in which any of the public sector bodies may have an interest at the time or prospectively.

The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and sub-category codes below the CPV codes stated, i.e. 71500000, construction-related services is deemed to include 71530000, construction consultancy services and 71541000 construction project management services.

At this stage Scape anticipate that a single supplier/entity will be awarded Lot 1 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Services shall be delivered by the consultant and their supply chain. All services will be performed in accordance with the framework agreement and a delivery agreement executed in accordance with this agreement. Individual commissions called-off under the framework may be as little as 500 GBP or exceed 50 000 000 GBP.

Bidders applying for this lot are required to have a minimum annual turnover of 30 000 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tender quality submission / Weighting: 60
Quality criterion – Name: Interview / Weighting: 10
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 150 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Potential suppliers will be required to register on Delta to download the documentation using the following access code for Lot 1 GUA358633J and will have to submit their expression of interest electronically through Delta.

II.2)Description

II.2.1)Title:

Scape Place Shaping

Lot No: 3

II.2.2)Additional CPV code(s)

70110000
70111000
70112000
70310000
70120000
70321000
70330000
71210000
71230000
71241000
71242000
71313000
71314000
71315300
71410000
71530000
71540000
79996000
90710000
71311200
90713000
90712000
79112100
66140000
66171000
71321100
71314200
71314300
72000000
72200000
72212300
72212421
72212482
72212490
72220000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The place shaping lot is dedicated to the management of property by implementing effective strategies to achieve sustainable public estates. This includes all aspects of the asset life-cycle from policy, change management, operational improvement through strategic advisory services to enable long term planning.

In addition, ancillary services will be made available by the framework partner through their supply chain. The specific services that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by any of the public sector bodies eligible to use the framework, or on property, infrastructure or related assets in which any of the public sector bodies may have an interest at the time or prospectively.

The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and sub-category codes below the CPV codes stated, i.e. 71500000, construction-related services is deemed to include 71530000, construction consultancy services and 71541000 construction project management services.

At this stage Scape anticipate that a single supplier/entity will be awarded Lot 3 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Services shall be delivered by the consultant and their supply chain. All services will be performed in accordance with the framework agreement and a delivery agreement executed in accordance with this agreement. Individual commissions called-off under the framework may be as little as 500 GBP or exceed 50 000 000 GBP.

Bidders applying for this lot are required to have a minimum annual turnover of 15 000 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tender quality submission / Weighting: 60
Quality criterion – Name: Interview / Weighting: 10
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Potential suppliers will be required to register on Delta to download the documentation using the following access code for Lot 3 VD6US7FSNF and will have to submit their expression of interest electronically through Delta.

II.2)Description

II.2.1)Title:

Scape Infrastructure Consultancy

Lot No: 2

II.2.2)Additional CPV code(s)

71000000
71210000
71220000
71230000
71240000
71250000
71310000
71311000
71312000
71315300
71320000
71324000
71330000
71340000
71350000
71410000
71420000
71510000
71520000
71530000
71540000
71610000
71620000
71700000
90710000
98113100
71311200
90490000
90713000
90712000
79112100
71541000
71311300
71322000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The services will comprise a range of infrastructure consultancy as noted. In addition, ancillary services will be made available by the framework partner through their own supply chain. The specific services that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by any of the public sector bodies eligible to use the framework, or on property, infrastructure or related assets in which any of the public sector bodies may have an interest at the time or prospectively.

The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and sub-category codes below the CPV codes stated, i.e. 71500000, construction-related services is deemed to include 71530000, construction consultancy services and 71541000 construction project management services.

At this stage Scape anticipate that a single supplier/entity will be awarded Lot 2 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Services shall be delivered by the consultant and their supply chain. All services will be performed in accordance with the framework agreement and a delivery agreement executed in accordance with this agreement. Individual commissions called-off under the framework may be as little as 500 GBP or exceed 50 000 000 GBP.

Bidders applying for this lot are required to have a minimum annual turnover of 20 000 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tender quality submission / Weighting: 60
Quality criterion – Name: Interview / Weighting: 10
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Potential suppliers will be required to register on Delta to download the documentation using the following access code for Lot 2 A68F8HH6RP and will have to submit their expression of interest electronically through Delta.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The procuring body expects that each bidder is suitably qualified in the field of their respective services and can evidence this as a part of the bid.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Bidders must be able to evidence the minimum annual turnover as per advised in each lot in II.2.4).

Bidders must be able to self-certify that they already have, or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Employer’s (compulsory) liability insurance: 10 000 000 GBP*.

Public liability insurance: 10 000 000 GBP.

Professional indemnity insurance: 5 000 000 GBP.

*It is a legal requirement that all companies hold employer’s (compulsory) liability insurance of 5 000 000 GBP as a minimum. Please note this requirement is not applicable to sole traders.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Scape will include a set of performance measures in the framework agreement and these will be used to manage the performance of the supplier, set improvement targets and drive continuous improvement. These will be the minimum indicators and other measures may be offered by bidders as part of their ITT. Performance against these indicators will be reviewed with the successful bidder at regular review meetings, together with the comparative performance that will enable benchmarking against:

— other companies engaged in Scape or other frameworks,

— the overall performance of all Scape or other frameworks,

— national performance measures where they are available.

The successful bidder will be required to collate and submit their own performance data in accordance with the performance management requirements set out in the contract. Further details will be available in the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Scape recognises the considerable investment in people, process and systems required to create and manage the expert, local and responsive supply chains to operate this framework. An initial term of 48 months will only be extended by 24 months if the supplier has performed effectively and the commercial terms in the framework remain favourable for clients in the prevailing market conditions.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 164-402769

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/12/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

In compliance with procurement regulations, a draft of both the ITT and the contract, is issued at this stage for information only, although these are substantially complete. The content is under review and may change when the final draft is issued at the conclusion of the PQQ stage to those invited to tender.

Scape will not enter in to any discussions regarding these draft documents or answer any questions on the content of these documents at the PQQ stage.

Shortlisted bidders (maximum of five (5) per lot) will have opportunity to ask clarification questions on the tender documentation during the ITT stage. Scape uses the Delta sourcing eTendering web portal for their procurements and this system will be used for the procurement process once commenced. The pre-qualification questionnaire, queries and the invitation to tender documentation will all be issued electronically through Delta and will not be issued by any other medium (paper, CD, email, etc.). Potential suppliers will be required to register on Delta to download the documentation when available and will have to submit their expression of interest electronically through Delta. Potential suppliers should read this notice carefully and in full.

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

(SC Ref:604405)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Scape Procure Scotland Ltd
Postal address: 65 Haymarket Terrace, Citypoint
Town: Edinburgh
Postal code: EH12 5HD
Country: United Kingdom
Telephone: +44 1159583200Internet address: http://www.scapegroup.co.uk/

VI.4.2)Body responsible for mediation procedures

Official name: High Court of Justiciary
Postal address: 1 Mart street
Town: Glasgow
Postal code: G1 5JT
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the framework agreement. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2015, set out the time frame within which aggrieved parties who have been harmed or are at risk of a breach of the rules may take action in the High Court. Any such action must be brought within 30 days from the date when the economic operator in question first knew or ought to have known that grounds for the bringing of proceedings had arisen. The Court may extend the 30-day period in a particular case if it considers that there is good reason for so doing, up to a period of 3 months from the actual or deemed date of knowledge of the economic operator. The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of

The award (either by award decision notification or contract award notice depending on the circumstances) or otherwise 6 months. Proceedings may be instigated by the issue of a claim form meeting the requirements of the Court Procedure Rules (‘CPR’) within 30 days from when the relevant economic operator first knew or ought to have known that grounds for proceedings had arisen.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/11/2019