School Age Childcare and Play Services London

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kensington and Chelsea
Kensington Town Hall, Hornton Street
Contact point(s): Commissioning and Procurement Team, www.capitalEsourcing.com
W8 7NX London
UNITED KINGDOM
E-mail: Louella.harteam@rbkc.gov.uk

Internet address(es):

General address of the contracting authority: www.rbkc.gov.uk

Address of the buyer profile: www.capitalEsourcing.com

Electronic access to information: www.capitalEsourcing.com

Electronic submission of tenders and requests to participate: www.capitalEsourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of School Age Childcare and Play Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Seven (7) designated local Primary Schools and / or other locations within the Borough, being: North West Kensington; North East Kensington; the Earls Court area; and / or Chelsea and South Kensington.
NUTS code UKI1,UK,UKI11,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 176 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Royal Borough of Kensington and Chelsea together with seven (7) Primary Schools are seeking to establish a Framework to provide a range of School Age Childcare and Play services to run during term time as well as school holidays.
The Framework will run for four years and providers appointed to the Framework will enter into individual call off agreements with the Council and with Schools. There are no guarantees of service volume or spend.
The specifications are for:
1) Provision of Term Time Play Centres (7 service lots).
2) Provision of Holiday Childcare and Play Centres (4 service lots).
Providers will be assessed on the quality of their response in the technical questionnaire (worth 60 %) and their commercial response/s in the commercial questionnaire (worth 40 %) for each of the lots bid for to achieve a total score out of 100 % for each lot.
The purpose of this tender therefore is to appoint providers to the Framework who:
— Achieve 36 % or above of the available 60 % in the technical questionnaire. Providers who achieve a score in the technical questionnaire below 36 % will not be considered further.
— Achieve a combined total score (technical + commercial (commercial being worth 40 %)) of 60 % or above in each service lot area they are bidding for.
Bidders who meet or exceed this criterion in each of the service lots will be appointed to the Framework and individual call off agreements will apply for Schools and the Authority against those service lots.
The Royal Borough is managing this procurement in accordance with Chapter 3 (Section 7) of the Public Contracts Regulations 2015. The ‘Light Touch Regime’ (Schedule 3 of the Regulations) applies and there is no obligation on the Authority to follow one of the five procurement procedures set out in the Regulations. However, taking into account the specificities of the services and the duty on the Authority to comply with the principles of transparency, equal treatment, non discrimination and proportionality, the Authority intends to conduct a pseudo Open Procedure (Regulation 27) which will reflect many of the requirements applicable to the full regime whilst remaining compliant with requirements for Framework Agreements (Regulation 33). The Authority reserves the right to depart from, or vary, the parameters of the Open Procedure at any time and it does not consider that the full procurement remedies regime applies.

II.1.6)Common procurement vocabulary (CPV)

80100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Avondale Park Primary School

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

N/A.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 2 Lot title: Oxford Gardens Primary School

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 3 Lot title: Marlborough Primary School

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 4 Lot title: Holy Trinity C of E Primary School

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 5 Lot title: Park Walk Primary School

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 6 Lot title: ARK Brunel Primary Academy

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 7 Lot title: St Cuthbert with St Matthias Church of England Primary School

1)Short description

Term time after school play services.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 8 Lot title: North West Kensington

1)Short description

Holiday play service.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 9 Lot title: North East Kensington

1)Short description

Holiday play service.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 10 Lot title: Earls Court Area

1)Short description

Holiday play service.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 11 Lot title: Chelsea and South Kensington

1)Short description

Holiday play service.

2)Common procurement vocabulary (CPV)

80100000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Tenderers will be advised if this is necessary during the procurement.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a Group of Economic Operators, the Authority may require the formation of a legal entity before entering into the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be assessed in accordance with — Section 5 of the Public Contracts Regulations 2015 implementing the Directive on the basis of information provided in response to the Invitation to Tender (‘ITT’).
This procurement will be managed electronically via the Authority’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on capitalEsourcing.

If you have not yet registered on capitalEsourcing, this can be done online at www.capitalesourcing.com

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Authority may take into account any of the following information:
(a) A copy of the audited accounts for the most recent 2 years, if available; or (alternatively):
b) A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; or
c) A statement of the cash flow forecast for the current year; or
d) Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Tenderers must provide assurance, prior to contract award, that they have appropriate Insurances in place as specified within the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers are expected to address all eleven questions in the Technical envelope and specify which Lot(s) they are bidding for.
Minimum level(s) of standards possibly required:
(a) Ofsted registration of good or outstanding;
(b) enhanced DBS clearance.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 18
Objective criteria for choosing the limited number of candidates: Please refer to the published Evaluation Criteria in the ITT Instructions.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

prj_RBKC_5659

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.3.2016 – 23:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.3.2016 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The suite of procurement documents has been provided in compliance with the Public Contracts Regulations 2015 (Regulation 53). The Authority reserves our rights to revise and supplement any document as appropriate.
The Authority may invite tenderers to a Supplier Open Day event, to be confirmed at a later date.

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.2.2016