School Attendance and Data Collection Services

School Attendance and Data Collection Services

School Attendance, Attainment, Monitoring and Data Collection Service for Looked After Children (incl Electronic Personal Education Plan Service and Post 16 Education, Employment and Training Data Collection).

United Kingdom-Manchester: Telecommunications services

2014/S 050-083657

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester City Council
www.the-chest.org.uk
For the attention of: Mr Mike Worsley
M60 2JR Manchester
UNITED KINGDOM
E-mail: mike.worsley@manchester.gov.uk

Internet address(es):

General address of the contracting authority: www.manchester.gov.uk

Further information can be obtained from: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website www.the-chest.org.uk

Tenders or requests to participate must be sent to: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

TC762 School Attendance, Attainment, Monitoring and Data Collection Service for Looked After Children (incl Electronic Personal Education Plan Service & Post 16 Education, Employment and Training Data Collection).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Greater Manchester.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

School Attendance, Attainment, Monitoring and Data Collection Service for Looked After Children (incl Electronic Personal Education Plan Service and Post 16 Education, Employment and Training Data Collection).
II.1.6)Common procurement vocabulary (CPV)

64200000, 79512000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

School Attendance, Attainment, Monitoring and Data Collection Service for Looked After Children (incl Electronic Personal Education Plan Service & Post 16 Education, Employment and Training Data Collection)
Manchester City Council Children Services wishes to commission an organisation / agency to deliver a four fold service to support the monitoring of the Educational Progress of the Looked After Children and young people in its care. The four service areas required are:
— The daily telephone collection of attendance data for each school aged Looked After Child educated in Manchester Schools.
— Termly collection of progress data for each school aged looked after child educated in Manchester Schools.
— A secure Electronic Personal Education Plan (E-PEP) to be used for all school aged Manchester Looked After Children and Young People educated in Manchester Schools and Schools outside Manchester.
— A telephone service to follow up on the participation of Looked After Young People in post 16 education, employment and/or training destinations.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As requested in the ITT documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
As requested in the ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TC762.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Council is using the e-business portal known as THE CHEST www.the-chest.org.uk to conduct the procurement exercise. To gain access to the invitation to tender documents / pre-qualification questionnaire, tenderers will need to register their company details at the above website.

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.
Tenderers will need to electronically submit their completed tender documents and accompanying documentation via the CHEST on-line portal by 17.00 hours on the 16 April 2014, as referred to in IV.3.4. Any supplier questions queries will also need to be submitted via THE CHEST website.
The Council welcomes applications from small or medium enterprises.
Under the agreement the provider will be required to support the Council’s economic and social regeneration objectives. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.
The contract will be for 2 years commencing 1 June 2014 with an option to extend for up to an additional 2 years.
The Council reserves the right not to award a contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2014