School Building and Refurbishment Contract London

School Building and Refurbishment Contract London

The Alteration and Refurbishment of Willow Dene SEN School.

United Kingdom-London: Special school construction work

2014/S 236-414387

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Borough of Greenwich
35 Wellington Street, Woolwich
For the attention of: William Jabang
SE18 6HQ London
Telephone: +44 2089212134

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Alteration and Refurbishment of Willow Dene SEN School.

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wickham Lane SEN School is located in a predominately semi-suburban residential area, located at the junction of Wickham Lane and Kings Way, SE2 0XX. It is a three storey late 19th century school building with a 1940’s extension of brick construction which has always functioned as a school and subsequently been used as decant location for other school constructions in the last 10 years. It is not a listed building and does not lie within a Conservation Area. Following the proposed works, the building will accommodate the secondary school pupils of Willow Dene Primary providing spaces for special education needs (SEN) pupils aged 11-16 with complex needs. The building will also accommodate the relocation of the Borough’s Professional Development Centre (PDC), providing access and resources for the continuing professional development for Royal Borough of Greenwich and all school staff.

The building will be completely refurbished and reconfigured to suit the requirements of both the PDC and the SEN school. The existing electrical and mechanical services are to be upgraded as well as the existing thermal elements to meet current building regulations. An enabling works package comprising a full strip out has been completed to leave the building ready for refurbishment.

Works include new access to the 1st floor for the PDC via a new lift accessed internally from the ground floor. Step free access is required to all floors of the SEN School; with the proposed new lift constructed on the fa├žade of the south elevation. The proposed construction of the new lift shaft to the face of the building presents the opportunity to insulate externally improving the building’s energy efficiency and incorporate a glazed curtain wall strip to allow for natural daylighting.

External works include the provision of step free ramped access to both the building and the playground. The existing playground is to be refurbished to meet BB012 guidelines by providing new landscaped zones, sensory learning spaces and mobility training.

II.1.6)Common procurement vocabulary (CPV)

45214230, 45453100, 45262700, 50710000, 45321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated cost of works is circa GBP 5 000 000 and the contract period will be 9 months.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 9 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Provider will be advised if this is necessary during the procurement exercise.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be identified with Potential Providers during the procurement exercise.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority is seeking a partner to deliver all aspects of the Works. The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single contractor to undertake primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Potential Providers will be advise if this is necessary during the procurement exercise.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be required to satisfy the requirements of Article 45 and 46 of Directive 2004/18/EC as contained in regulation 23 of the Public Contracts Regulations 2006. Full details are set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EEC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire available from the address in section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be required to demonstrate technical capability to undertake the works and services in accordance with Article 45 to 50 of Directive 2004/18/EC which are contained in Regulation 25 of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire available from the address in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The allocated grant monies have to be spend by August 2015 and also there is a requirement to incorporate a key Service Provider by no later than the end of 2015.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SPS 0993

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.12.2014 – 23:59

IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The closing date for request to participate and to be issued the pre-qualification questionnaire is 18.12.2014 at 23:59 and the closing date for return of completed pre-qualification questionnaire is 12:00 noon on the 21.12.2014.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Royal Borough of Greenwich has incorporated a minimum 10 calendar day Standstill Period after notification to unsuccessful applicants of the award decision. The Public Contracts (Amendments) Regulations 2009 provide for remedies through the High courts (England,Wales and Northern Ireland) to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the Royal Borough to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 30 days of the date on which grounds for bringing proceedings first arise.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: