School Catering Contract Hertfordshire

Provision of Catering Services for Mount Grace School and Yavneh College.

United Kingdom-Hertford: School catering services

2015/S 094-170402

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Pegs Lane
Contact point(s): Hertfordshire Business Services
For the attention of: UK H23 — Anita Shipman
SG13 8DE Hertford
UNITED KINGDOM
Telephone: +44 1707292601
E-mail: anita.shipman@hertfordshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HCC May 2015- Provision of Catering Services for Mount Grace School and Yavneh College.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Mount Grace School and Yavneh College are both requiring a Catering Service at their school site.
This procurement is an Open (one stage) process. Tenderers wishing to apply are invited to “express interest” which will give access to the full procurement documents in the e-tendering system.
The deadline for submissions is 8.6.2015 at 12:00. Completed submissions must be submitted by this deadline.
Please allow plenty of time to make your return as late returns will not be permitted by the system.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents.
Please note – The Tupe Staffing Information for this procurement has been provided along with other documentation for this procurement. By clicking on the View Details button and accessing the documentation for this procurement, Tenderers agree:
a) To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to third parties.
b) That under no circumstances will any of the information be disclosed to third parties without the Council’s prior consent in writing.
c) That the information supplied will be destroyed or returned to the Council, after your Organisation’s bid has been submitted or you decide not to proceed.
d) That you will indemnify the Council for any losses arising from breach of these confidentiality requirements.
e) The requirements above apply whether the supplier uploads a tender response to this procurement or not.
The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU and the contracting authority is not obliged to follow The Public Contracts Regulations 2015 in full. The procurement process that will apply to the services will be specified in the procurement documents to be issued.

II.1.6)Common procurement vocabulary (CPV)

55524000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total value of the Contract is Mount Grace School – 1 190 000 GBP and Yavneh College – 1 400 000 GBP and is for the core Contract period (5 Years) and also includes the approximate value for extension[s] up to 2 years. For the avoidance of doubt, the estimated annual Contract value will be approximately Mount Grace School – 170 000 GBP and Yavneh College – 200 000 GBP. The Contract will be awarded for a core period of five (5) years, with the option to extend the Contract up to two (2) further year[s]. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Estimated value excluding VAT: 2 590 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC1507824 and HCC1507825

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To access the procurement activity please visit www.supplyhertfordshire.uk

Submitting Tenders
The Council uses an eTendering system and has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.

To participate in this tender you will need to go into www.supplyhertfordshire.uk and follow the onlineinstructions and register, or log in.

Tenders must be completed and submitted electronically by the Due Date stated in the system. The Instructions to Tenderers gives an indicative procurement timetable. When submitting your tender please ensure that you have read and understood all the necessary documentation and provided all the information requested.
Tenderers must ensure that these online Invitation to Tender Documents can be accessed and ensure that a response to this invitation is submitted in accordance with the Instructions to Tenderers. Please make sure you have submitted your completed tender response as the Council will not be held accountable for any errors made by a Tenderer in submitting your completed response. The eTendering system does not permit Tenders to be submitted after the closing time and date.
Tenderers are advised to ensure they allow sufficient time to submit their tenders prior to the tender submission deadline (Instructions to Tenderers refers) to ensure any issues with uploading the documents can be resolved before the Project closes.
Multiple documents can only be uploaded one at a time or can all be zipped together using an application like WinZip.
We have provided a dedicated supplier guide located on the Supply Hertfordshire In-Tend site or by clicking the following link:

https://in-tendhost.co.uk/supplyhertfordshire/aspx/BuyerProfiles

If you are experiencing problems with the system In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email support@in-tend.com or telephone +44 (0)114 407 0065 for any website / technical questions Monday to Friday 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and to not award the framework agreement
The Council will not be responsible for, or pay the expenses or losses, which may be incurred by any Tenderer in the preparation of this tender
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Councils obligations under the Law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for conisdering it sensitive. The Council will endeavour to consult with the Tenderer about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Councils requirements and remain fianancially viable to perform the Contract.
Electronic payment will be used.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please note that the contracting authority is applying a voluntary standstill period to this Part B Procurement. The Contracting Authority will incorporate a minimum ten calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (“Regulations”) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits specified in the Regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.5.2015