School Catering Contract Worcestershire

Management of the Catering and Hospitality Services at Hagley Catholic School.

United Kingdom-Hagley: Canteen and catering services

2016/S 111-198096

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hagley Catholic School
For the attention of: Mrs E. Kitchen
DY8 2XL Hagley
United Kingdom
Telephone: +44 1562883193
E-mail: ek109@hagleyrc.worcs.sch.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: school

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Management of the Catering and Hospitality Services at Hagley Catholic School.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Hagley.

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide for the full supply of catering services, based upon the specification for Hagley Catholic School.
The final award of the contract will be the school’s decision and they reserve the right not to award a contract and to withdraw from the process without being liable for any costs incurred.
The contract will be awarded on a 3 year basis with the option to extend for a further 2 years (1+1).

II.1.6)Common procurement vocabulary (CPV)

55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Head teacher and Governors at Hagley Catholic High School invite tenders for the full supply of catering services, based upon the specification.
Prior to the date for return of tenders, the School may clarify, amend or add to the documentation. A copy of each such instruction will be issued by the School to every tenderer and shall form part of the tender documentation. No amendment shall be made to the tender documentation unless it is the subject of such an instruction. You should promptly acknowledge receipt of such instructions.
The School reserves the right to reject any organisation from the tender exercise where the tender response contains significant non-compliances.
The contract will commence on 1.1.2017 for a period of 3 years with the option to extend for a further 2 years (1+1). A review of service from both parties concerned will be completed on a termly basis.
The School does not undertake to award the Contract to the lowest priced tenderer but will determine which tenderer in the School’s opinion and on the basis of both cost and quality considerations, will provide best value for the School.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2017. Completion 31.12.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract shall run for 3 years with the possibility of extending for a further 2 years (1+1) from 1.1.2017 to 31.12.2021. It is an essential requirement that all staff engaged on this contract are vetted by the Disclosure and Barring Service (DBS). All costs associated with DBS vetting will be met by the successful contractor. Non-vetted personnel will not be allowed on any site. The successful contractor will be expected to have submitted the appropriate number of completed DBS forms prior to the start date of the contract. This contract is subject to the TUPE regulations, details of which the contractor is to seek from the current contractor (details provided within the specification).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.8.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Contractors wishing to be considered for inclusion in the tender process must complete and return a Pre-Qualification Questionnaire and the Specification by the date and time in para IV.3.4) The Questionnaire and supporting documentation can be obtained from Worcestershire County Council e-Tendering Portal located on the website (www.worcestershire.gov.uk/tendering). Contractors must be registered on the Worcestershire County Council tendering portal in order to access documents. Once logged in, the documents referring to this particular contract can be located under Catering Services, Equipment and Supplies.

Vetting: It is an essential requirement that all staff engaged on this contract are vetted by the Disclosure and Barring Service (DBS). All costs associated with DBS vetting will be met by the successful contractor. Non-vetted personnel will not be allowed on-site. The successful contractor will be expected to have submitted the appropriate number of completed DBS forms prior to the start date of the contract.
Transfer Undertakings Protection of Employment Regulations (TUPE). This contract is subject to the TUPE regulations, details of are supplied with the Invitation to Tender documentation.
The contract shall run from 1.1.2017 to 31.12.2021 — it is a 3 year contract with the possibility of extending for a further 2 years (1+1).
Conforming tenders to be submitted. Thereafter, variants may be offered but the School does not bind itself to accept any variants. The School reserves the right not to award a contract or to award any option(s) it so wishes. Contractors selected to submit a tender should not assume that their selection implies any recognition or acceptance of their suitability to undertake the contract. In the event of the tender response being inadequate, in either the number of bids received or the quality of bids received, the School will move automatically to the negotiated procedure without a further notice. 1 contractor will be awarded the contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.6.2016

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