School Catering Contract Yorkshire

Provision of School Meal Services.

United Kingdom-Beverley: School catering services

2015/S 046-079298

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Governors of Beverley High School and Longroft School and Sixth Form, Beverley, East Riding of Yorkshire
c/o Longcroft School, Burton Road
Contact point(s): Wilkinson ICA Foodservice Consultancy
For the attention of: Mr Martin Wilkinson
HU177EJ Beverley
UNITED KINGDOM
Telephone: +44 1422882524
E-mail: tenders@wilkinsonica.co.uk
Fax: +44 1422882524

Further information can be obtained from: Wilkinson ICA Foodservice Consultancy
n/a
Wadsworth Royd Farm, Raw Lane
For the attention of: Martin Wilkinson
HX7 5RF Hebden Bridge
UNITED KINGDOM
Telephone: +44 1422882524
E-mail: mw@wilkinsonica.co.uk
Fax: +44 1422882524
Internet address: http://wilkinsonica.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wilkinson ICA Foodservice Consultancy
n/a
Wadsworth Royd Farm, Raw Lane
For the attention of: Martin Wilkinson
HX7 5RF Hebden Bridge
UNITED KINGDOM
Telephone: +44 1422882524
E-mail: mw@wilkinsonica.co.uk
Fax: +44 1422882524
Internet address: http://wilkinsonica.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of School Meal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Beverley High School, Norwood, Beverley, HU17 9EX and Longcroft School and Sixth Form, Burton Road, Beverley, HU17 7EJ.

NUTS code UKE12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Management of School Meal Services.

II.1.6)Common procurement vocabulary (CPV)

55524000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 020 000 and 1 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Schools will require options to extend for up to a further 2 periods of 1 year on satisfactory performance of contract.
Provisional timetable for recourse to these options:
in days: 30 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/a.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate experience and expertise of successfully operating School meals contracts in the maintained Secondary School sector and currently within reasonable proximity of the locations. Short-listing for invitation to tender will be subject to financial status and suitable references as will be detailed in Pre Qualification Questionnaire information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to provide evidence of their financial standing to include copies of their most recent abbreviated and audited accounts.
Minimum level(s) of standards possibly required: Tenderers must provide evidence of their legal standing, for instance, Certificate of Incorporation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants are required to request in writing, complete and return a questionnaire from/to the address detailed in Ai.
The questionnaire/application package will require information including but not limited to the following:
(1) Tenderers must be capable of meeting the requirements of the specification.
(2) Tenderers must provide details of similar contracts undertaken by them and of a similar value.
Tenderers must provide the names and addresses of a number of organisations, preferably maintained Secondary schools/Academies, to whom reference must be made.
(3) Tenderers must provide details of their organisational/support structure.
(4) Tenderers must provide evidence of their ability, both technical and organisational to carry out work of this nature.
All staff employed in the servicing of this contract must be sufficiently qualified, trained and competent in their duties.
Minimum level(s) of standards possibly required:
Demonstrate at least 3 years experience in the maintained Schools sector. Tenderers will be able to demonstrate standards by way of client references and site visits, together with information regarding standards of compliance to UK and EU legislation and directives and Government initiatives regarding the feeding of children.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Reserved to companies providing professional catering services.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Outcome of Pre-qualification procedure based upon close geographical support, comparable market place experience, references, professional human resource support.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

n/a

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.3.2015