School Catering Services Blackpool

School Catering Services Blackpool

The provision of school catering services in Highfield Humanities College, Blackpool, to serve the school, staff and local community.

UK-Blackpool: school catering services

2012/S 80-131644

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Blackpool Council
1 Clifton Street
For the attention of: Helen Thompson
FY1 1JD Blackpool
Telephone: +44 1253478760
Fax: +44 1253478594

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The provision of school catering services in Highfield Humanities College, Blackpool, to serve the school, staff and local community.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Blackpool.
NUTS code UKD42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Highfield Humanities College wish to enter into an arrangement for the provision of school catering services in Highfield Humanities College, Blackpool to serve the school, staff and local community.
Highfield Humanities College is a successful co-educational secondary school with specialist status in humanities. With approximately 1 100 students expected to grow to 1 200 over the coming three years, the school is in a good position as it is poised to move into a brand new building in September 2012.
The Senior Management Team and Governing Body have decided to undertake a tender project targeting a July 2012 contract award with a September 2012 contract start date in line with the move to the new school and new catering facilities.
The arrangement will take place in the form of a block contract for three years commencing 3.9.2012 to July 2015 (dates in line with academic year) with an option to extend for a further one plus one year basis subject to funding and satisfactory performance. Confirmation that the start date can be achieved will be required as part of this submission.
Please note the yearly core value of this contract payable by Highfield Humanities College to the successful Provider will be the value of the free school meal entitlement only.
The Provider must ensure that all children identified by the School as entitled to a free school meal receive this entitlement. Please note the figures quoted for free school meals within the specification are historic and not a guarantee for future requirements. The Provider will be responsible for keeping abreast of legislation/statutes around changes in benefits that may affect eligibility of free school meals.
There is then the exciting business opportunity to seek to maximise the business opportunity available within the new facilities, therefore maximise profit opportunities for the successful Provider, which will include any additional requirements of the School i.e. functions, hospitality but also include paying students, staff, visitors, and wider community.
Please note the total payable of the ‘free school meal entitlement’ is an inclusive value and fully inclusive of every aspect of the service required and will include all on-costs. There will be no additional charges accepted for items such as resources, travel costs (including all travel time and mileage), work preparation time, cost of consumables / sundries etc; and any extra costs incurred will not be payable by Highfield School or Blackpool Council. It is the responsibility of the successful Contractor/Provider to fully satisfy himself of this.
It is expected that the successful Provider will have access to the facility approximately two weeks prior to the contract start date to allow themselves to familiarise themselves with the environment and set up in the kitchen. However there will be no costs paid out prior to the contract start date and this will be at no additional cost to the school (dates to be negotiated and agreed with School Representative on award of contract).
Please note that it has been confirmed that TUPE transfer will apply by the current Provider for this contract, it is the responsibility of the successful Contractor to fully satisfy themselves and Highfield Humanities College that all legalities and responsibilities in relation to the TUPE transfer including but not limited to Pension arrangements have been fully addressed and adhered to. Full TUPE information is contained within the tender documentation.
Highfield Humanities College (The School) commissions and procures outcomes and do not pay for posts. If a provider chooses to allocate resources against a post then this is done so at their own risk. Therefore if a provider did allocate resources and that staff member went off sick or maternity for example, then Highfield Humanities College would still expect outcomes to be worked towards / achieved and the contract requirements delivered.
As the School is a new build to open for September 2012 and the building is still not complete/finished it is the full responsibility of the successful Contractor to fully satisfy himself that they are able to provide the required service utilising the plans and information provided.
Please note that the closing date for this opportunity is the 30.5.2012 at 12 noon. The Council will evaluate the information submitted in accordance with the evaluation criteria outlined in the Tender documentation.
II.1.6)Common procurement vocabulary (CPV)

55524000, 55523100, 15894210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To be detailed in the tender documents.
Estimated value excluding VAT:
Range: between 250 000,00 and 350 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom legal contract is awarded. If applying on behalf of a consortium all names must be submitted. Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Legal position – means of proof required:
(1) An extract from the ‘judicial record’ or equivalent issued by the legal or administrative authority of the country of origin, by a declaration on oath or by a solemn declaration made before a competent judicial or administrative authority, a notary or a competent professional or trade body, demonstrating that the bidder:
a) Is not bankrupt or being wound up, its affairs are not being administered by the court, it has not entered into an arrangement with creditors, it has not suspended business activities or is not in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is not the subject of proceedings for a declaration of bankruptcy, or for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has not been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata (i.e. a matter which has already been conclusively decided by a court).
(2) A certificate issued by the competent authority in The Member State concerned, or a declaration on oath or by a solemn declaration made before a competent authority, a notary or a competent professional or trade body, to the effect that the bidder has fulfilled its obligations relating to the payment of taxes and social security contributions in accordance with the legal provisions of the country in which the bidder is established.
(3) A certificate, declaration under oath, or solemn declaration providing proof that the bidder is enrolled on the professional or trade registers of his country of establishment, or where no such register exists a declaration under oath or solemn declaration that he exercises the particular profession or trade.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the council documentation.
Minimum level(s) of standards possibly required:
As detailed in the council documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality (this consists of method statement responses, sampling and references). Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note: this tender will be run electronically via the North West’s Supplier Portal – “The Chest”. In order to express your interest in this tender and to download/upload all the documentation relating to this Tender you must register (free of charge) on The Chest:
The Council considers that the object of this contract described in this Notice is the provision of services falling within Part B of Schedule 3 to the Public Contracts Regulations 2006 (PCR). Accordingly, the publication of this notice is not a requirement of the PCR but a precautionary measure having regards to the overarching principles of the EU Treaty. The Council does not intend to act as if it were bound by the PCR in the conduct of the procurement process (excepting as expressly required and applicable to Part B services) and neither the publication of this notice nor the use of terms used within the PCR shall be taken to imply the Council’s application of or submission to the PCR.

You must then search for this opportunity and register your interest on The Chest.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice of England and Wales

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012