School Catering Services Yorkshire

School Catering Services Yorkshire

Tender for the provision of catering and cleaning services.

UK-Filey: school catering services

2012/S 55-090024

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Filey School
Muston Road
Contact point(s): The Litmus Partnership Ltd.
YO14 0HG Filey
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.fileyschool.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the provision of catering and cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Filey School.
North Yorkshire.
UNITED KINGDOM.
NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Filey School, a technology college, is to tender both its catering and cleaning services provision under a single contracting company. The successful tenderer will be required to provide both catering and cleaning services at Filey School, Muston Road, Filey, North Yorkshire, YO14 0HG, UNITED KINGDOM.
Filey School has a current population of C.820 students and C.100 staff members (academic and support). You will need to consider that the student population is predicted to reduce to C.600 towards the end of this current year and into 2013 and beyond.
Catering facilities are required during normal term-time schedules and consist of morning break, luncheon and afternoon break services. A limited amount of additional “hospitality” provision is generally on request and can extend to out-side of term time operation.
The school operates a cashless, card system of transaction.
The school buildings cover a net area in the region of 5 400m2 and consist of offices, class rooms, multi-purpose areas, library, swimming pool viewing area, 2 housing units and various corridors and transit areas. Note that the school is housed in several separate buildings, the main one having 3 floors.

External works and grounds maintenance are outside the scope of this tender.
Both catering and cleaning services are currently managed by separate North Yorkshire County Council departmental contracts – North Yorkshire County Caterers and North Yorkshire facilities management building and cleaning services. It is anticipated that, as part of this new contract arrangement, existing staff will transfer to the new catering and cleaning services supplier under TUPE regulations.
It is important that tenderers are able to fully support, and integrate with, the school’s ethos of “Caring, learning and achieving”. There will be a requirement for those companies invited to tender to demonstrate how this will be put into practice, should they be successful.

II.1.6)Common procurement vocabulary (CPV)

55524000, 90919300, 55330000, 42933000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The successful tenderer will be required to provide both the catering and cleaning services at Filey School for an initial 3 year period. The contract may be extended, at the School’s option, for a further 2 years with mutual agreement to the budget but otherwise on the same terms and conditions (excluding the right to further extend).
The anticipated contract commencement date will be Monday 30.7.2012 and will allow approximately five weeks for mobilisation, prior to the commencement of the new term on Monday 3.9.2012.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the pre-qualification questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Conviction of criminal offences – questions are stated in the pre-qualification questionnaire.
Business probity – questions are stated in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the pre-qualification questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing – tenderers are required to have a minimum annual turnover of 100 000 GBP (one hundred thousand pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc.) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent chartered accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the pre-qualification questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health & safety policy – tenderers shall have a robust health & safety policy endorsed by the company director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover – 5 000 000 GBP (fivemillion pounds sterling).
Employers Liability Cover – 5 000 000 GBP (five million pounds sterling).
Other questions as indicated in the pre-qualification questionnaire shall be assessed and scored on a points basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Other questions as indicated in the pre-qualification questionnaire shall be assessed and scored on a points basis. Individual questions are weighted. Tenderers shall achieve a total score and shall be ranked on a cumulative basis. A maximum of 180 points (100 %) are available. Tenderers are required to score a minimum of 120 points (66.6 %) to meet the minimum standards required. A minimum of 3 suppliers and a maximum of 5 suppliers will be taken forward to the tender stage of the process. Where less than 3 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those 5 suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this e-mail which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The closing date for receipt of the pre-qualification questionnaire is 17.4.2012 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by e-mail to pqq@litmuspartnership.co.uk, by the above closing date and time. Policy documents (where indicated in the pre-qualification questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.

It will be the tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
This notice is published on a voluntary basis as the proposed contract is either fully, or partially, exempt from the requirements of the procurement regulations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.3.2012