School Cleaning Contract Brentford School for Girls

The scope will be for a regular cleaning service during term time and a planned deep cleans outside of term time.

United Kingdom-Brentford: School cleaning services

2015/S 108-196475

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brentford School for Girls
5 Boston Manor Road
For the attention of: Mrs Mary Partington
TW8 0PG Brentford
UNITED KINGDOM
E-mail: mpartington@brentford.hounslow.sch.uk

Internet address(es):

General address of the contracting authority: http://www.brentford.hounslow.sch.uk/

Address of the buyer profile: http://www.brentford.hounslow.sch.uk/

Electronic access to information: http://www.educate.co.uk/brentford-school-girls-tender-documentation/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Brentford School for Girls – Cleaning Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The necessary documentation required for submission in response to this tender can only be accessed online at;

http://www.educate.co.uk/brentford-school-girls-tender-documentation/

Please do not contact The Brentford School for Girls to request tender documentation.
Brentford School for Girls consists of a single site based in Brentford. The contract is for an initial 3 year fixed period starting from January 2016, with 2 annual options to extend by a further 12 months each, up to a maximum total contract duration of 5 years.
The scope will be for a regular cleaning service during term time and a planned deep cleans outside of term time. Costs of the service will be required to be detailed in full. TUPE will apply for this school.

II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The tender is for a contract with a single service provider and is for an initial 3 year fixed period, with 2 annual options to extend by a further 12 months each, up to a maximum total contract duration of 5 years. The estimated contract values are based on the initial 3 year fixed period contract.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial 3 year contract (1.1.2016-31.12.2018) with 2 options to extend by 12 months each up to a maximum 5 years in total.
If all available extensions are taken the final end date will be no later than 31.12.2020.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The School’s particular requirements are to be determined but where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended, (implementing Title II, Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information provided in response to a Pre Qualification Questionnaire (PQQ) copies of which are available via the following website only;

http://www.educate.co.uk/brentford-school-girls-tender-documentation/

Completed PQQs must be submitted electronically only, to the email address in Section I.1 before the deadline specified in Section IV.3.4”
The manner of submission must be in accordance as per the instructions of associated tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire document.
Minimum level(s) of standards possibly required: Minimum insurance cover of 10 000 000 GBP public liability insurance and 5 000 000 employers liability insurance are required. Where a loss is recorded for the latest year provided, the latest figures are over 12 months old or the Contracting Authority feel the figures provide a cause for concern, a further credit check of your organisation may be undertaken. Should this report prove unsatisfactory then the submission will be rejected.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire document.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire documents. Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Brentford School for Girls intends to invite between 3 to 8 candidates to tender on the basis of the ranking of candidates at the qualification / PQQ evaluation stage.
See Pre Qualification Questionnaire for further information.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Documentation relating to this tender can only be accessed online at;

http://www.educate.co.uk/brentford-school-girls-tender-documentation/

Submissions must only be submitted as per the instructions detailed within this documentation. Please do not contact Brentford School for Girls to request tender documentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.6.2015