School Cleaning Contracts Birmingham 2020

This tender process is targeted to have a cleaning contract or contracts in place to commence on January 2020 at 15 schools and April 2020 for 7 schools.

United Kingdom-Birmingham: School cleaning services

2019/S 113-277599

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Academy Transformation Trust
Suite 413, Jewellary Business Centre, 95 Spencer Street
Birmingham
CV34 6LW
United Kingdom
Telephone: +44 1789471197
E-mail: tendersatt@procure4.com
NUTS code: UK

Internet address(es):Main address: http://www.academytransformationtrust.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA38669

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://redirect.transaxions.com/events/3Ws9D

Additional information can be obtained from another address:

Procure4
Pegasus court, Tachbrook park
Warwick
CV34 6LW
United Kingdom
Contact person: Desislava Chadwick
E-mail: tendersatt@procure4.com
NUTS code: UKInternet address(es):Main address: www.procure4.com

Tenders or requests to participate must be submitted electronically via: http://redirect.transaxions.com/events/3Ws9D

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://redirect.transaxions.com/events/3Ws9D

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

School Cleaning Services for Academy Transformation Trust

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

This tender process is targeted to have a cleaning contract or contracts in place to commence on January 2020 at 15 schools and April 2020 for 7 schools. Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.

The process will include the creation of a select bidder list following analysis of SQ documents. The SQ document is available electronically via request to the email in Section 1.

II.1.5)Estimated total value

Value excluding VAT: 4 820 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1, Lot 2, Lot 3.

II.2)Description

II.2.1)Title:

Midlands

Lot No: 1

II.2.2)Additional CPV code(s)

90900000

90910000

90911000

90911200

90911300

90919000

90919300

98341130

39800000

33760000

33741000

II.2.3)Place of performance

NUTS code: UKF

NUTS code: UKG

II.2.4)Description of the procurement:

This tender lot is for the provision of cleaning services, washroom services, cleaning and janitorial products to 11 schools within the Academy Transformation Trust. The target contract commencement dates for Lot 1 are January 2020 at 6 schools and April 2020 at 5 schools. This lot includes 11 schools being: North Walsall Primary Academy WS2 7BH, Sun Academy ST5 8JN, Phoenix Academy WS3 2ED, Caldmore Primary Academy WS1 3RH, Bristnall Hall Academy B68 9PA, The Dukeries Academy NG22 9TD, Sutton Community Academy NG17 1EE, Star Academy ST6 5PT, Jubilee Academy Mossley WS3 2SQ, The Queen Elizabeth Academy CV9 1LZ, Pool Hayes Academy WV12 4QZ.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Staff recruitment, training and retention / Weighting: 10

Quality criterion – Name: Contract and performance managment / Weighting: 10

Quality criterion – Name: Technology and innovation / Weighting: 10

Quality criterion – Name: Relevant sector experience / Weighting: 10

Cost criterion – Name: Cost of services / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is a provision within the contract to extend the term by a further 24 months as 1 x 24-month extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender timetable will be detailed in the tender documents and is targeted at release of documents and site visit in late July/early August with tender responses by end of August and bidder interviews in September with contract decision in early October.

II.2)Description

II.2.1)Title:

East of England

Lot No: 2

II.2.2)Additional CPV code(s)

90900000

90910000

90911000

90911200

90911300

90919000

90919300

98341130

39800000

33760000

33741000

II.2.3)Place of performance

NUTS code: UKH

II.2.4)Description of the procurement:

This tender lot is for the provision of cleaning services, washroom services, cleaning and janitorial products to 6 schools within the Academy Transformation Trust. The target contract commencement date for Lot 2 is January 2020. This lot includes 6 schools being: Westbourne Academy IP1 5JN, The Nicholas Hamond Academy PE37 7DZ, Beck Row Primary Academy IP28 8AE, Great Heath Academy IP28 7PT, Iceni Academy (Primary) IP26 4LP, Iceni Academy (Secondary) IP26 4PE.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Staff recruitment, training and retention / Weighting: 10

Quality criterion – Name: Contract and performance management / Weighting: 10

Quality criterion – Name: Technology and innovation / Weighting: 10

Quality criterion – Name: Relevant sector experience / Weighting: 10

Cost criterion – Name: Cost of services / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 1 260 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is a provision within the contract to extend the term by a further 24 months as 1 x 24-month extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

South East

Lot No: 3

II.2.2)Additional CPV code(s)

90900000

90910000

90911000

90911200

90911300

90919000

90919300

98341130

39800000

33760000

33741000

II.2.3)Place of performance

NUTS code: UKJ

II.2.4)Description of the procurement:

This tender lot is for the provision of cleaning services, washroom services, cleaning and janitorial products to 4 schools within the Academy Transformation Trust. The target contract commencement dates for Lot 3 are January 2020 at 2 schools and April 2020 at 2 schools. This lot includes 4 schools being: Kingsmoor Academy CM18 7PS, Ravens Academy CO16 8TZ, The Hathaway Academy RM17 5LL, Mark Hall Academy CM17 9LR.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Staff recruitment, training and retention / Weighting: 10

Quality criterion – Name: Contract and performance management / Weighting: 10

Quality criterion – Name: Technology and innovation / Weighting: 10

Quality criterion – Name: Relevant sector experience / Weighting: 10

Cost criterion – Name: Cost of service / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 960 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is a provision within the contract to extend the term by a further 24 months as 1 x 24 month extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Professional and trade body register status is required as set out in the procurement documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the group of 21 schools. Labour resource/relief cover is very important. We have set a Minimum level of turnover and Employer’s (Compulsory) Liability Insurance for this tender which takes into account the contract turnover and cash flow associations. This is a discretionary pass/fail question on the basis that we will consider any additional guarantees and formal assurances such as parent company guarantors or similar which must be included to support any submission.

Minimum level(s) of standards possibly required:

Annual turnover 1 000 000 GBP.

Employer’s (compulsory) liability insurance 10 000 000 GBP.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/07/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

No earlier than June 2022.

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=216287

(MT Ref:216287)

VI.4)Procedures for review

VI.4.1)Review body

Procure4 Ltd
Pegasus Court, Tachbrook park
Warwick
CV34 6LW
United Kingdom
Telephone: +44 1789471197Internet address: www.procure4.com

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar days standstill period starting from the date when the contract award was notified to bidders. Unsuccessful tenderers will be provided with information in the ‘Award Decision Notice’ at the start of the standstill period including details of their tender in relation to the winning tender comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

Procure4
Pegasus court, Tachbrok park
Warwick
Cv34 6LW
United Kingdom

VI.5)Date of dispatch of this notice:

12/06/2019