School cleaning services Hertfordshire

School cleaning services Hertfordshire

The Provision of a Building Cleaning Framework for Hertfordshire County Council.

UK-Hertford: school cleaning services

2012/S 114-189127

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Strategic Procurement Group, County Hall
Contact point(s): Strategic Procurement Group
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1992588465
Fax: +44 1992588416

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: http://hertscc.g2b.info

Electronic access to information: http://supplyhertfordshire.g2b.info/

Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Building Cleaning Framework for Hertfordshire County Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

School cleaning services. Cleaning services. Office cleaning services. Hertfordshire Business Services (the trading organisation of Hertfordshire County Council) is advertising its requirement to appoint competent and cost effective organisations to be part of its Building Cleaning Framework Agreement to provide to provide Daily and Periodic Contract Cleaning to sites throughout the County. This Agreement will be utilised by all departments of the Council – including establishments such as Schools, Fire Stations, Disused Sites, Day Centres, Libraries etc. It may also be used for works outside of Hertfordshire County Council as requested by Academies, our partners and customers.
II.1.6)Common procurement vocabulary (CPV)

90919300, 90910000, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This Framework Agreement shall have a contract period of two (2) years with the option to extend on an annual basis for up to a maximum of a further two (2) years at the sole discretion of the Council. The estimated total value of the Framework Agreement stated in II.1.4 is for the core Framework Agreement period and does not include the value of any extension period. Further details of the requirement are available on the following link: http://supplyhertfordshire.g2b.info/hpf/ and detailed within the tender documents.

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: The Provision of a Building Cleaning Framework for Hertfordshire County Council – North Area

1)Short description
2)Common procurement vocabulary (CPV)

90919300, 90910000, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: The Provision of a Building Cleaning Framework for Hertfordshire County Council – East Area

1)Short description
2)Common procurement vocabulary (CPV)

90919300, 90910000, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: The Provision of a Building Cleaning Framework for Hertfordshire County Council – South Area

1)Short description
2)Common procurement vocabulary (CPV)

90919300, 90910000, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: The Provision of a Building Cleaning Framework for Hertfordshire County Council – West Area

1)Short description
2)Common procurement vocabulary (CPV)

90919300, 90910000, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: The Provision of a Building Cleaning Framework for Hertfordshire County Council – Central Area

1)Short description
2)Common procurement vocabulary (CPV)

90919300, 90910000, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contract Reference: HCC1205388, Tender Access Code: AZ877QX587
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 23.7.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this Framework Agreement may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the Framework Agreement will be awarded on the basis of the most economically advantageous tender.
PLEASE READ THIS SECTION CAREFULLY AS IT PROVIDES FULL INSTRUCTIONS ON HOW TO APPLY FOR THIS REQUIREMENT.
Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.
The Tender Process.
This tender is a one stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by using the Tenderbox through BiP’s Delta by the due date of 12 noon on Monday 23.7.2012. Tender Bids cannot be uploaded after the closing date/time.
Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a USERNAME and PASSWORD. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties.

Step 2: Completing your Tender Documents.
To obtain and complete the Tender Documents, you will need to go into the Response Manager area and enter the Access Code AZ877QX587 You will then need to download the relevant documents and complete. Any supporting documents should be cross-referenced to the relevant question. If the Council requires further information concerning your tender bid, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask tenderers for any further information or clarification.
Step 3: Uploading Your Completed Tender Bid.
Once you have completed your Tender Bid you must then “upload” your completed response into the Tenderbox (Access Code AZ877QX587) and ensure it has been submitted as a response.
Please make sure you have submitted your Tender Bid to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your Tender Bid.
Tenderers are advised to submit their bids at least two working days prior to the due date and time to ensure any issues with uploading the documents can be resolved before the Tenderbox closes.
If you are experiencing problems, then please contact the Delta helpdesk via email at helpdesk@delta-esourcing.com or call 0845 270 7050 Monday to Friday 8:30am – 5:30pm for further assistance.

Further Information.
For further information on How to do Business with Hertfordshire County Council including current and past tenders please visit http://supplyhertfordshire.g2b.info/.

The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet th GO Reference: GO-2012613-PRO-3991393.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into. If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Hertfordshire County Council
Leahoe Annexe
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1992588834

VI.5)Date of dispatch of this notice:13.6.2012