School Cleaning Services Oldham

School Cleaning Services Oldham

Building cleaning services. Internal Building Cleaning Contract for Academy School (age 11-18) with currently 1 493 pupils and 151 fte staff.

United Kingdom-Oldham: Building-cleaning services

2015/S 153-282773

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Cranmer Education Trust (blue coat School Oldham)
Egerton Street
Contact point(s): Watson Lennard & Payne Ltd
For the attention of: Doreen Harris
OL1 3SQ Oldham
Telephone: +44 7590963967

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services Blue Coat School Oldham.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services

NUTS code UKD32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Building cleaning services. Internal Building Cleaning Contract for Academy School (age 11-18) with currently 1 493 pupils and 151 fte staff. Total building meterage 14 005,4 m². School looking for cost-competitive quality service from contractor which can utilise expertise in education sector for longer term innovation.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Cleaning Services for the Cranmere Trust at the Blue Coat School, Oldham. Including all internal areas. Currently cleaned twice a day during the academic year along with a requirement for cleaning services during vacation periods. 3-year contract (estimated value indicates 3-year value) with option to extend for further 2 subject to satisfactory performance.
Estimated value excluding VAT: 456 414 GBP

II.2.2)Information about options

Options: yes
Description of these options: School holds option to extend contract for additional 2 years subject to satisfactory performance.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment within 30 days of rendering of invoice on a monthly basis.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Delivery of the specification as detailed in tender document and achievement of key performance indicators.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractor must be established and financially secure with a minimum of 3 years trading history.
Demonstration of suitable expertise within the education sector.
Satisfactory references from current similar contracts.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
3 year’s abbreviated accounts will be required at PPQ stage.
References will be required at PPQ stage
Information on company background will be required at PPQ stage
Minimum level(s) of standards possibly required: Evidence of accreditation appropriate to this contract.
All staff employed at the site, and contract managers, are required to have enhanced DBS clearance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: CLEANING CONTRACTORS — PROFESSIONAL ACCREDITATION.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: Based on: business profile and financial stability of contractors; contract managerial support within 50 mile radius of the blue coat school and ratio of contracts per area manager; experience of operating similar contracts;
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Draft tender document and additional PQQ information may be obtained from quoting ‘blue coat school cleaning tender documentation’.

To view this notice, please click here:

GO Reference: GO-201586-PRO-6897540.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Cranmere Trust Governing Body (Blue Coat School Oldham)

Body responsible for mediation procedures

The Cranmere Trust Governing Body (Blue Coat School Oldham)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 14 (fourteen) days of shortlisting or award of contract via Doreen Harris ( of Watson Lennnard & Payne Ltd.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Watson Lennard & Payne Ltd
Henlle Barn, Henlle Lane, Weston Rhyn
SY11 3EN Oswestry
Telephone: +44 7590963967

VI.5)Date of dispatch of this notice: