Section I: Contracting authority
I.1)Name, addresses and contact point(s)
St Joseph’s Catholic High School
Shaggy Calf Lane, Slough, Berkshire
Contact point(s): Educate Services
For the attention of: James Leyden
SL2 5HW Slough
General address of the contracting authority: http://www.st-josephs.slough.sch.uk/
Address of the buyer profile: https://www.proactisplaza.com/supplierportal/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
St Joseph’s Long Term Cleaning Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Shaggy Calf Lane, Slough, Berkshire, SL2 5HW.
NUTS code UKJ11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This tender can only be accessed online at https://www.proactisplaza.com/SupplierPortal/Default.aspx please do not contact <School name> to request tender documentation. Log on to https://www.proactisplaza.com/SupplierPortal/Default.aspx/ to access the tender.
St Joseph’s is a Roman Catholic High School located in Slough that provides education for pupils ages between 11-18.
The School received a rating of ‘required improvement’ in their last Ofsted inspection and are endeavouring to improve school life across the board – they believe that a clean, hygienic school will provide the right environment to make the improvments that will help them achieve their goals of being an outstanding school.
The school mission statement is:
‘St. Joseph’s High School endeavours to be a centre of excellence which serves the needs of all its pupils and staff and where the teachings and values of Jesus are reflected in its structures and policies.’
The contact is for an initial 3 years running from 28.10.2014 – 28.10.2017 with the potential for two annual one year extensions to be decided upon by the school. To confirm the contract will be for an initial three years with the potential of two annual extensions. The total maximum duration of the contract will be 5 years.
The contract will comprise of 195 days of standard full daily cleans with periodic deep cleans to be completed during term time.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The tender is for a contract with a single service provider and is for an initial 3 year fixed periods, with 2 annual options to extend by a further 12 months each, up to a maximum total contract duration of 5 years. The estimated contract values are based on the 5 year period.
Estimated value excluding VAT:
Range: between GBP 279,500 and GBP 290,250.
Estimated value excluding VAT:
Range: between 279 500 and 290 250 GBP
II.2.2)Information about options
Description of these options: The College will require a unilateral option to extend an initial contract term of 3 years by up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The School’s particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be determined. Further details will be set out in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The School’s particular requirements are to be determined but where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended, (implementing Title II, Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information provided in response to a Pre Qualification Questionnaire (PQQ) copies of which are available on [insert details of website] or on request from the College (see I.1). Completed PQQs must be returned to the College at the address in Section I.1 before the deadline specified in Section IV.3.4” (This text will need to be adapted to the particular circumstances of an individual procurement).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See PQQ.
Minimum level(s) of standards possibly required: Minimum insurance cover of GBP 10 million public liability insurance and GBP 5 million employers liability insurance are required.
The school will also require a Dun & Bradstreet Report for your organisation dated within the last 3 months. The Schools reserve the right to independently verify this information by undertaking its own searches. Also please submit copies of your last three years of audited accounts – these should include:
Profit and Loss Account;
Cash flow statement;
Full notes to the accounts; and
Director and Auditor Reports.
Information and formalities necessary for evaluating if the requirements are met:
See PQQ documentation.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire documents. Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process. You can provide further detail on the minimum technical capacity standards if there are any.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Envisaged minimum number 5: and maximum number 8 Objective criteria for choosing the limited number of candidates: The Trust intends to invite between 5 to 8 candidates to tender on the basis of the ranking of candidates at the qualification / PQQ evaluation stage. See Pre Qualification Questionnaire for further information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
7.4.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
This contract will be for an initial 3 year period running from 28.10.2014 to 28.10.2017 with the potential for an additional two annual extension. The total potential length of the contract is 5 years.
You can register your interest and access the documentation via https://www.proactisplaza.com/supplierportal/
Please do not contact St Joseph’s Catholic High School to request tender documentation. Log on to https://www.proactisplaza.com/SupplierPortal/Default.aspx to access the tender directly.
The College expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure of the tendering competition.
iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
iv) To award contract(s) in stages.
And in no circumstances will the College be liable for any costs incurred by candidates.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained