School Cleaning Tender Ilford

School Cleaning Tender Ilford

Cleaning Services for Loxford School of Science and Technology, Ilford.

United Kingdom-Ilford: School cleaning services

2013/S 155-270749

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Loxford School of Science and Technology
Loxford Lane
Contact point(s): https:lgss.bravosolution.co.uk
For the attention of: PQQ 27856
IG1 2UT Ilford
UNITED KINGDOM
E-mail: help@bravosolution.co.uk

Internet address(es):

General address of the contracting authority: http://www.loxford.net/Default

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services for Loxford School of Science and Technology, Ilford.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Within the campus of Loxford School of Science and Technology, Ilford, Essex, UK.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

LGSS Procurement on behalf of Loxford School of Science and Technology wish to appoint a Contractor to carry out Cleaning of the school across all its buildings.
The contractor shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning, deep cleans, periodic cleans, window cleaning, and other requirements usually associated with a contact of this type, as detailed within the Invitation to Tender.
Bidders should note that the above list is not exhaustive, and that the School reserve the right to add or remove functions
and properties within their portfolio and indeed the size of the portfolio throughout the life of the contract.
Loxford School is a large 3-19 co-educational all through community school with 2139 students. 52.68 % are boys and 47.32 % are girls. The all through school began in September 2012 with four reception classes initially. However due to increasing demand, two year one classes have opened. The new primary facility is now open. There are four classes in Reception, Year One, Year Two and two in Year Three.
The school also has a large leisure facility on site. This is to be renovated in the coming year and houses a swimming pool and a large sports hall. The number of students in the 6th Form is 448. This number has consistently risen over five years. Loxford is a diverse multi cultural school based in Redbridge an Outer London Borough.
The contract shall run for an initial period of 4 years, with the right then reserved to extend for 2 further years at the School’s discretion, subject to satisfactory performance.
The anticipated annual value of the contract is circa 200 000 GBP per annum.
Potential providers should note that this process is being run by LGSS Procurement, and no contact relating to this procurement process should be made directly with the School. All queries should be rasied via the LGSS Procurement online tool, found at: https://lgss.bravosolution.co.uk/web/login.shtml

II.1.6)Common procurement vocabulary (CPV)

90919300, 90910000, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract shall run for an initial period of 4 years, with the provision to extend for 2 further years at the School’s discretion.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Detailed within the PQQ document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Detailed within the PQQ document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Detailed within the PQQ document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once);
— If you have not registered on this website before, a video tutorial can be found on the link below. Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password;
— A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Detailed within the PQQ document.
Minimum level(s) of standards possibly required: Detailed within the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Detailed within the PQQ document.
Minimum level(s) of standards possibly required:
Detailed within the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The criteria for selecting candidates to be invited to tender will be defined within the PQQ and the PQQ Guidance Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project 17469
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority via LGSS Procurement intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: LGSS Procurement will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.8.2013