School Cleaning Tender London

School Cleaning Tender London

Drapers’ Academy.

UK-Romford: school cleaning services

2012/S 24-039305

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Drapers’ Academy
Settle Road, Harold Hill
For the attention of: S Oakley
RM3 9XR Romford
UNITED KINGDOM
Telephone: +44 1684580683
E-mail: sue@i-clean.info
Fax: +44 1684580681

Internet address(es):

General address of the contracting authority: http://www.drapersacademy.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA24989

Further information can be obtained from: i-Clean Systems Limited
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: S Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580683
E-mail: sue@i-clean.info
Fax: +44 1684580681
Internet address: http://www.i-clean.info/dra2416pqq.php

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: i-Clean Systems Limited
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: S Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580683
E-mail: sue@i-clean.info
Fax: +44 1684580681
Internet address: http://www.i-clean.info/dra2416pqq.php

Tenders or requests to participate must be sent to: i-Clean Systems Limited
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: S Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580683
E-mail: sue@i-clean.info
Fax: +44 1684580681
Internet address: http://www.i-clean.info/dra2416pqq.php

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UKI21 London (Romford).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Drapers’ Academy.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The daily cleaning of the academy building – Sunday – Thursday, 43 weeks per year. Between 10pm – 6am Periodic Tasks i.e. window cleaning, and extraction carpet cleaning will be required and priced separately (the academy reserves the right to award periodic tasks separately).
Enhanced CRB checks for all staff is a requirement. TUPE will apply.
Cleaning services at Drapers’ Academy are being re-tendered in line with industry guidelines to ensure a safe and clean environment for staff and visitors. The contract will be evaluated for both quality and best value. Bids should be made according to the specification shown in the tender documents.
Drapers’ Academy is a sponsored Academy school for pupils aged 11 – 18 years. It took over from Kings Wood School, a predecessor school in September 2010 as part of the Governments Academies Programme. Drapers’ Academy is superbly equipped, with the pending completion of a 24 000 000 GBP new building and state of the art facilities, including Faraday model science facilities and a 3D Theatre.
Drapers’ Academy currently has in the region of 500 pupils at ages 11 – 16, with a brand new Sixth Form opening in September 2012, with capacity in its new buildings for 1 100 pupils. It employs approximately 100 staff directly.
The School comprises of a multi floor new building, including classrooms, laboratories, technology rooms, IT suites, offices, gymnasium, 1 x sports hall, 1 x assembly hall and 1 x canteen. The Nett area of the school is 10,692 m2 although the area for cleaning purposes will be less.
II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The daily cleaning of the academy building – Sunday – Thursday, 43 weeks per year. Between 10pm – 6am – Periodic Tasks i.e. window cleaning, and extraction carpet cleaning will be required and priced separately (the academy reserves the right to award periodic tasks separately).
Enhanced CRB checks for all staff is a requirement. TUPE will apply.
Cleaning services at Drapers’ Academy are being re-tendered in line with industry guidelines to ensure a safe and clean environment for staff and visitors. The contract will be evaluated for both quality and best value. Bids should be made according to the specification shown in the tender documents.
Drapers’ Academy is a sponsored Academy school for pupils aged 11 – 18 years. It took over from Kings Wood School, a predecessor school in September 2010 as part of the Governments Academies Programme. Drapers’ Academy is superbly equipped, with the pending completion of a 24 000 000 GBP new building and state of the art facilities, including Faraday model science facilities and a 3D Theatre.
Drapers’ Academy currently has in the region of 500 pupils at ages 11 – 16, with a brand new Sixth Form opening in September 2012, with capacity in its new buildings for 1 100 pupils. It employs approximately 100 staff directly.
The School comprises of a multi floor new building, including classrooms, laboratories, technology rooms, IT suites, offices, gymnasium, 1 x sports hall, 1 x assembly hall and 1 x canteen. The Nett area of the school is 10,692 m2 although the area for cleaning purposes will be less.
Billing for the service to be invoiced monthly, payment 30 days in arrears.
Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 2 years, 1 year at a time.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 7.8.2012. Completion 6.8.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

We reserve the right to require deposits and guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be invoiced monthly, payment 30 days in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Cleaning contract will be subject to and judged on the following:
a. performance standards;
b. school or independently audited;
c. shortfall of standards will be subject to contractor rectification or credit;
d. a monthly contract meeting;
e. audit of hours.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants must apply for a Pre-Qualification questionnaire at the contact point.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants must apply for a Pre-Qualification questionnaire at the contact point in Section I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants must apply for a Pre-Qualification questionnaire at the contact point.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ICS2416-2012
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.2.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

7.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Site Visit – Proposed 2.5.2012 (subject to change).
Presentation by stage 2 tenderers – Proposed 13.7.2012 (subject to change).
(MT Ref:85481).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.2.2012