School Cleaning Tender West Bromwich

School Cleaning Tender West Bromwich

Services to include morning and afternoon cleans, but collegiate looking to make changes to current practices.

United Kingdom-West Bromwich: School cleaning services

2015/S 039-066839

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Phoenix Collegiate
Clarkes Lane
Contact point(s): Watson Lennard & Payne Ltd
For the attention of: Phil Watson
B71 2BK West Bromwich
Telephone: +44 1978853123
Fax: +44 1978852102

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: secondary school and 6th form

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Phoenix Collegiate building cleaning tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

School cleaning services. The Phoenix Collegiate is a foundation secondary school and 6th form located in the Hateley Heath area of West Bromwich, West Midlands. The Collegiate is starting a phased programme towards the building of a new school and is looking to re-organise and change its cleaning methods and standards to reflect the changes that will take place and to adjust costs accordingly.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Services to include morning and afternoon cleans, but collegiate looking to make changes to current practices. Total estimated value over 3 years (36 months) is GBP 460 000. Option to extend for up to a further 2 years on satisfactory performance of the contract.
Estimated value excluding VAT: 460 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly payment following rendition of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Collegiate is looking to phase changes and improve standard of service delivery via the introduction of new cleaning methods and to effect savings where this is possible.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate experience and expertise in the sector and currently operate within a 50-mile radius of the location. Short-listing for invitation to tender will be subject to financial status and suitable references plus demonstration of quality assurance procedures.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
Abbreviated copies of last 3 years’ accounts required at PQQ stage.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum 3 years experience in the sector. Parties will be able to demonstrate standards via client references and site visits, together with information regarding standards of compliance to UK and EU legislation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Reserved to professional cleaning companies registered as a company for at least 3 years.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Selection for invitations to tender will be by evaluation at PQQ stage of experience, reputation in the sector, financial standing, evidence of operational activity within a 50-mile radius of the contract and compliance with prevailing legislation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Closing date for return of full tenders is 27.4.2015 at 12:00 noon. Persons who will be present at the opening of the tenders will be governors, members of the senior management team of the collegiate and a representative of Watson Lennard & Payne Ltd (consultants).
To view this notice, please click here:

GO Reference: GO-2015220-PRO-6382758.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Governing body of the phoenix collegiate — via Watson Lennard & Payne Ltd
Ingledene House, Wynnstay Lane, Ingledene House
LL12 8LF Marford
Telephone: +44 1978853123
Fax: +44 1978852102

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Contact via Watson Lennard & Payne Ltd within 14 days of short-listing or decision making.

VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice: