School Counselling Service Cardiff

School Counselling Service Cardiff

Cardiff Council Education Service has a statutory obligation to provide a School Based Counselling Service and an Online Counselling Service in line with the Welsh Government’s Schools Standard and Organisation (Wales) Act 2013.

United Kingdom-Cardiff: Guidance and counselling services

2014/S 016-024582

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement Services
For the attention of: Yvette Campbell
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
E-mail: ycampbell@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: http://appswales.alito.co.uk

Electronic submission of tenders and requests to participate: http://appswales.alito.co.uk

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Please access information through the Council’s e-procurement portal as detailed in this advert
For the attention of: Yvette Campbell
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873741
Internet address: http://appswales.alito.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Cardiff Council
Cashiers Safe Room 206, County Hall, Atlantic Wharf
Contact point(s): Legal Services
For the attention of: Chief Officer for Legal and Democratic Services
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Counselling Services to Young People (11-19 years) in Cardiff.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The city and county of Cardiff.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cardiff Council Education Service has a statutory obligation to provide a School Based Counselling Service and an Online Counselling Service in line with the Welsh Government’s Schools Standard and Organisation (Wales) Act 2013.
The service provided must be safe, accessible and of a high standard and in accordance with guidance and standards developed. The service should complement the range of approaches already available in schools that help to support the health, emotional and social needs of pupils and lead to a healthy school culture.
The Education Service requires a School Based Counselling Service that accessible to all eleven to nineteen year olds within a secondary school setting and year six pupils in primary schools. In addition, the Education Service requires an Online Counselling Service which reaches those service users not in a secondary school setting. The Online Counselling Service which will not only be accessible to those in an education setting but also those no longer in education, inclusive of young parents. The Online Counselling Service offers children and young people an alternative to face to face Counselling through peer support, chat rooms and blogs. The service must further offer one to one counselling via a secure chat room accessible to children and young people at a time convenient to them.
Therefore Cardiff Council is seeking to tender for the provision of counselling services for eleven to nineteen year olds both in education and those that are no longer in education.
The Council is seeking to commission the two services detailed above:
Lot 1 – Provision of a School Based Counselling Service.
Lot 2 – Provision of an Online Counselling Service.
Tenderers are invited to bid for one lot or two lots.
The contract[s] will be awarded to deliver the requirements for four years with the option to extend for up to a further year.
Important. To formally express your interest and obtain the tender documents please log in to the Council’s e-procurement portal Alito (http://appswales.alito.co.uk) and register against the tender. Please ensure that your company profile includes the categories SP99 / SA21 and that you have indicated that you wish to work with Cardiff Council or you will not be able to acccess the tender. The tender documents are not available through the Sell2wales website.

The indicative deadlines for this tender are as follows:
PROCUREMENT TIMETABLE
Please note: The Council reserves the right to change the timetable at its discretion.
Stage Date(s)/time
Issue of Invitation to Tender Wk Commencing 20th January
Closing date for submission of Tenders 20.2.2014.
Evaluation of Tenders Complete by 3rd March
Tenderer interviews and presentations Complete by 3rd March.TBC
Notification of result of evaluation Friday 7.3.2014.
Standstill period Monday 17.3.2014.
Expected date of award of Contract(s) Tuesday 18.3.2014.
Contract commencement 1.4.2014.
Please note this is a Part B Service and although the Council is advertising this contract as best practice, the fleible timescales and process reflect the need of the service provision.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=5584

II.1.6)Common procurement vocabulary (CPV)

85312300, 85312320, 85311300

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision of services to all 11-19 years old young people in Cardiff via Schools based face to face provision and online access.
Estimated value excluding VAT: 1 975 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract is for 4 years with the option to extend for a further 12 months should funding be available.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Schools Based Counselling Service

1)Short description

Lot 1 is for the provision of a school based counselling service for eleven to nineteen year olds in Cardiff.
2)Common procurement vocabulary (CPV)

85312300, 85312320, 85311300

3)Quantity or scope

The provision must be delivered at all secondary settings and a service must be available and accessible to year six children in primary schools throughout the city. This service delivers face to face counselling to children and young people who are experiencing emotional or mental conflict for which the support of and intervention by a professional counsellor would appropriately allow those young people to talk over difficult issues, express their views, feelings and experiences without judgement.
Estimated value excluding VAT: 1 775 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: On line Counselling Service

1)Short description

Lot 2 is for the provision of an online counselling service This service provides information, blogs, peer support and one to one counselling via a private chat room with a counsellor.
2)Common procurement vocabulary (CPV)

85312300, 85312320, 85311300

3)Quantity or scope

This must be available to all eleven to nineteen years olds across the city, inclusive of those who are not in education and young parents.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Welsh Government’s Schools Standard and Organisation (Wales) Act 2013 and the Education Service’s Requirement.
The Welsh Assembly’s Government’s Schools Standard and Organisation (Wales) Act 2013 formalised the Welsh Government’s National Strategy for Developing School-based Counselling which was published in April 2008. The Welsh Assembly Government’s goal was to have counselling provision available to all school pupils to give them confidence that their needs will be heard and addressed. The service provided must be safe, accessible and of a high standard and in accordance with guidance and standards developed. The service should complement the range of approaches already available in schools that help to support the health, emotional and social needs of pupils and lead to a healthy school culture.
Formal Counselling.
The Welsh Assembly’s Government’s National Strategy for Developing School-based Counselling identified the use of counselling as a form of one-to-one support for all pupils. The strategy clearly related to formal counselling provided by a professional counsellor acting in his or her specialist role rather than the use of wider counselling skills used by many people who work with children and young people. The British Association for Counselling and Psychotherapy (BACP) makes a clear distinction between counselling skills and the process of counselling provided by a professional counsellor:
“Counselling takes place when a counsellor sees a client in a private and confidential setting to explore a difficulty the client is having, distress they may be experiencing or perhaps their dissatisfaction with life”.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Formal Counselling.
The Welsh Assembly’s Government’s National Strategy for Developing School-based Counselling identified the use of counselling as a form of one-to-one support for all pupils. The strategy clearly related to formal counselling provided by a professional counsellor acting in his or her specialist role rather than the use of wider counselling skills used by many people who work with children and young people. The British Association for Counselling and Psychotherapy (BACP) makes a clear distinction between counselling skills and the process of counselling provided by a professional counsellor:
“Counselling takes place when a counsellor sees a client in a private and confidential setting to explore a difficulty the client is having, distress they may be experiencing or perhaps their dissatisfaction with life”.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

9249CCC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.2.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 20.2.2014 – 15:00
Place:

Legal Services County Hall Cardiif.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Cardiff Council seeks to appoint a provider[s] to deliver two counselling services to eleven to nineteen year olds who are live in Cardiff. The first service is for school based counselling and the second is for online counselling. The services provided must be safe, accessible and of a high standard and in accordance with guidance and standards developed. The services should complement the range of approaches already available in schools that help to support the health, emotional and social needs of pupils and lead to a healthy school culture. Counsellors within both services must work to the British Association for Counselling and Psychotherapy Guidelines and must have experience of working with eleven to nineteen year olds.
The Invitation to Tender consists of two lots as detailed in the Tender documentation:
Lot 1 is for the provision of a school based counselling service for eleven to nineteen year olds in Cardiff. The provision must be delivered at all secondary settings and a service must be available and accessible to year six children in primary schools throughout the city. This service delivers face to face counselling to children and young people who are experiencing emotional or mental conflict for which the support of and intervention by a professional counsellor would appropriately allow those young people to talk over difficult issues, express their views, feelings and experiences without judgement.
Lot 2 is for the provision of an online counselling service which must be available to all eleven to nineteen years olds across the city, inclusive of those who are not in education and young parents. This service provides information, blogs, peer support and one to one counselling via a private chat room with a counsellor.
Tenderers are invited to bid for either one or both lots.
Additional Information
We will evaluate the provider’s ability to meet minimum selection criteria, such as for insurance, financial standing, past experience, equalities and health & safety record, and to satisfactorily deliver the requirements of the service specification.
Please note: It is the Council’s opinion that TUPE will apply to Lot 1: provision of school based counselling service, but prospective tenderers should not rely on this opinion and must take their own legal advice on the matter.
To express an interest and download the tender documents for this opportunity, please go to the Council’s e-tendering website http://appswales.alito.co.uk and if you are not already registered, please complete the free registration process ensuring that you select Cardiff and the category code SA21 – Information & Advice. Once you have registered, please go to tender 9249CCC and express an interest. You will then be able to download the documentation.

Please ensure that you read the tender documents carefully in order to be aware of the requirements of the process and all the relevant deadlines.
Tender Documentation can only be accessed through the Council’s Website and not through Sell2Wales.
(WA Ref:5584)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; the recipient of the notice and any reasons why the recipient did not meet the technical specification; the name of the party to be awarded the Contract, and a precise statement of when the standstill period is expected to end, including any reasons that it may not end when envisaged. Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice. The Authority is now automatically obliged to refrain from entering into a Contract when proceedings are brought in respect of the award decision and the Contract has not been entered into or the framework concluded. The Contractor must serve the legal claim form on the contracting authority (in acc or dance with rules of court) that represents the formal trigger for the Authority to suspend the Contract-making. The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.1.2014