School Grounds Maintenance Services Kent

Provision of grounds maintenance services including several sports pitches and playing surfaces.

United Kingdom-Bexley: Grounds maintenance services

2015/S 110-200156

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Beths Grammar School
Hartford Road, Kent
For the attention of: Andy Dyer
Bexley
UNITED KINGDOM
Telephone: +44 1322621208
E-mail: mrdyer@beths.bexley.sch.uk

Internet address(es):

General address of the contracting authority: www.beths.bexley.sch.uk

Electronic access to information: www.minervapcs.com/bethsgrammar

Electronic submission of tenders and requests to participate: www.minervapcs.com/bethsgrammar

Further information can be obtained from: Minerva Procurement Consultancy Services Limited
Unit 14 Basepoint Enterprise Centre, Stroudley Road
For the attention of: Lorraine Ashover
RG24 8UP Basingstoke
UNITED KINGDOM
Telephone: +44 1256467107
E-mail: lorraine@minervapcs.com
Internet address: www.minervapcs.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Minerva Procurement Consultancy Services Limited
Unit 14 Basepoint Enterprise Centre, Stroudley Road
For the attention of: Lorraine Ashover
RG24 8UP Basingstoke
UNITED KINGDOM
Telephone: +44 1256467107
E-mail: lorraine@minervapcs.com
Internet address: www.minervapcs.ccom

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: education institution

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of grounds maintenance services including several sports pitches and playing surfaces.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for the provision of grounds maintenance services including the maintenance of sports fields and pitches. The standard of sports achievement is high at the school and so experience in pitch maintenance is essential. The contract is scheduled to commence on 1.11.2015.
Estimated value excluding VAT: 150 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, performance bonds or warranties may be required and will be advised at contract award stage.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the relevant Memorandum of Information and Pre-Qualification Questionnaire documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the relevant Memorandum of Information and Pre-Qualification Questionnaire documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the relevant Memorandum of Information and Pre-Qualification Questionnaire documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Please refer to the relevant Memorandum of Information and Pre-Qualification Questionnaire documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.6.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 6.7.2015 – 14:00

Place:

Beths Grammar School, Hartford Road, Bexley, Kent, DA5 1NE.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the organisation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The date and time of opening of the tenders is a best estimate at the time of submission of this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to Section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Beths Grammar School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.6.2015