School Meals Catering Contract Bracknell

School Meals Catering Contract Bracknell

Bracknell Forest Borough Council wishes to establish a Framework Agreement for the provision of school meals catering.

United Kingdom-Bracknell: School-meal services

2019/S 226-554886

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Bracknell Forest Borough Council
Postal address: Time Square, Market Street
Town: Bracknell
NUTS code: UKJ11
Postal code: RG12 1JD
Country: United Kingdom
Contact person: Mr David Eagle
E-mail: Procurement.Team@bracknell-forest.gov.uk
Internet address(es):Main address: http://www.bracknell-forest.gov.uk

Address of the buyer profile: http://www.bracknell-forest.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://sebp.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

School Meals Catering

Reference number: DN448660

II.1.2)Main CPV code

55523100 – AA01

II.1.3)Type of contract

Services

II.1.4)Short description:

Bracknell Forest Borough Council wishes to establish a framework agreement for the provision of school meals catering. The framework agreement will be let for an initial period of 3 years with an option to extend for a further year. This will be a framework agreement with individual call-off contracts between the contractor and schools.

Initially the framework will cover 11 primary schools in Bracknell Forest with a combined roll number of around 3 800 pupils. Total meals sales in the school year 2017/18 were 332 000 and all sites have full production kitchens.

The framework agreement will be open for other Berkshire schools to join later should they wish to at any subsequent point of the framework’s duration.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

55523100

II.2.3)Place of performance

NUTS code: UKJ11

II.2.4)Description of the procurement:

Bracknell Forest Borough Council wishes to establish a framework agreement for the provision of school meals catering. The framework agreement will be let for an initial period of 3 years with an option to extend for a further year. This will be a framework agreement with individual call-off contracts between the contractor and schools.

Initially the framework will cover 11 primary schools in Bracknell Forest with a combined roll number of around 3 800 pupils. Total meals sales in the school year 2017/18 were 332 000 and all sites have full production kitchens.

The framework agreement will be open for other Berkshire schools to join later should they wish to at any subsequent point of the framework’s duration.

Main features of the new framework:

— meals will meet the School Food Regulations for school lunches and the Caroline Walker guidelines for portion sizes,

— meals will be made using fresh ingredients and prepared on the day,

— low sugar and low-fat levels alternatives used,

— free of artificial colours and additives wherever possible,

— vegetarian options to be imaginative and offer variety,

— fresh and seasonal produce to be used in menus,

— local sourcing of foods if possible.

Applicants should be aware that all staff working in schools will require DBS (enhanced level) checks and the staff will be required to give their written permission for such checks to be performed.

The total estimated framework value ranges between 2 000 000 GBP (2 million GBP) and 6 000 000 GBP (6 million GBP) depending on framework and call-off contract lengths and take up by other Berkshire schools.

Organisations must register their interest on the South East Business Portal site (https://sebp.due-north.com/) in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site.

This will be a restricted 2-stage process. Stage 1 is the selection questionnaire for tenderer selection and, if successful, at stage 1, organisations will be invited to tender at stage 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be let for an initial period of 3 years with an option to extend for a further year.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

As detailed in the selection questionnaire documents, including:

— the supplier must demonstrate that they have experience of having provided a similar sized contract,

— suppliers must hold employer’s (compulsory) liability insurance = 5 000 000 GBP and public liability insurance = 10 000 000 GBP.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

November 2023.

VI.2)Information about electronic workflows
VI.4)Procedures for review

VI.4.1)Review body

Official name: Bracknell Forest Borough Council
Town: Bracknell
Postal code: RG12 1JD
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/11/2019