School Meals Catering Service
London Borough of Merton. UK-Morden: school catering services
2012/S 22-035934
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Borough of Merton
Children, Schools & Families Civic Centre London Rd
For the attention of: Mr Divine Ihekwoaba
SM4 5DX Morden
UNITED KINGDOM
Telephone: +44 2085453704
E-mail: divine.ihekwoaba@merton.gov.uk
Fax: +44 2085453311
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Education
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
School Meals Catering Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Schools within the London Borough of Merton.
NUTS code UKI22
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Schools within the London Borough of Merton.
NUTS code UKI22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of midday meals for school pupils and staff and ancillary services such as management of cash collection, kitchen equipment maintenance, etc.
On behalf of the Merton’s Primary and Special schools, the authority is seeking potential providers who can deliver flexible catering services for pupils and staff in up to 46 schools in the borough with over 14 000 children between them. The authority is looking to appoint a proactive catering provider with broad experience of delivering such services capable of providing high quality meals, innovative menu and achieving positive outcomes in terms of increased take up and customer satisfaction. Further details of the service are provided with the Pre-qualification Information and Questionnaire.
On behalf of the Merton’s Primary and Special schools, the authority is seeking potential providers who can deliver flexible catering services for pupils and staff in up to 46 schools in the borough with over 14 000 children between them. The authority is looking to appoint a proactive catering provider with broad experience of delivering such services capable of providing high quality meals, innovative menu and achieving positive outcomes in terms of increased take up and customer satisfaction. Further details of the service are provided with the Pre-qualification Information and Questionnaire.
II.1.6)Common procurement vocabulary (CPV)
55524000, 55523100, 55500000, 50883000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Part 1: Provision of midday meals for pupils and staff on up to 47 school sites within the London Borough of Merton and ancillary services including the collection monies for meals. Contract value estimate: 2 000 000 GBP per year.
Part 2: Provision of annual and routine maintenance and repair of catering equipment in kitchens on up to 47 school sites within the London Borough of Merton. Contract value estimate: 100 000 GBP per year.
Part 3: Provision of hospitality refreshments and staff catering at the Chaucer Centre (a staff Professional Development Centre) operated by the London Borough of Merton. Contract value estimate: 120 000 GBP per year.
The London Borough of Merton requires providers to provide Parts 1 & 2 of the required service within a standard price per meal. Part 3 of the service will be delivered in conjunction with Parts 1& 2 – the successful bidder will be required to pay a share of income derived to the Authority under the contractual arrangements agreed.
The Authority’s preference will be for a service providing both Parts 1 and Part 2 but reserves the right to seek a price for the provision of Part 1 alone. Part 3 must be provided with Part 1 in all cases.
This is a three year contract from September 2012 to August 2015, with the option to extend for a further period of twenty four months exercisable at the Authority’s sole discretion in twelve month increments.
Estimated value excluding VAT: 11 000 000 GBP
Part 2: Provision of annual and routine maintenance and repair of catering equipment in kitchens on up to 47 school sites within the London Borough of Merton. Contract value estimate: 100 000 GBP per year.
Part 3: Provision of hospitality refreshments and staff catering at the Chaucer Centre (a staff Professional Development Centre) operated by the London Borough of Merton. Contract value estimate: 120 000 GBP per year.
The London Borough of Merton requires providers to provide Parts 1 & 2 of the required service within a standard price per meal. Part 3 of the service will be delivered in conjunction with Parts 1& 2 – the successful bidder will be required to pay a share of income derived to the Authority under the contractual arrangements agreed.
The Authority’s preference will be for a service providing both Parts 1 and Part 2 but reserves the right to seek a price for the provision of Part 1 alone. Part 3 must be provided with Part 1 in all cases.
This is a three year contract from September 2012 to August 2015, with the option to extend for a further period of twenty four months exercisable at the Authority’s sole discretion in twelve month increments.
Estimated value excluding VAT: 11 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: This is a three year contract from September 2012 to August 2015, with the option to extend for a further period of twenty four months exercisable at the Authority’s sole discretion in twelve month increments.
Provisional timetable for recourse to these options:
in months: 3 (from the award of the contract)
Description of these options: This is a three year contract from September 2012 to August 2015, with the option to extend for a further period of twenty four months exercisable at the Authority’s sole discretion in twelve month increments.
Provisional timetable for recourse to these options:
in months: 3 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantee and/or Bond. The successful bidder will be notified at award stage whether one or both of these options are required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents – payment for meals will be based on a standard price. The successful bidder will be responsible for the collection of all income from the sale of meals.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Bidder to act as prime contractor.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract will be based on the London Borough of Merton’s terms and conditions as varied or supplemented by the Contract Documents that will be set out in the tender documents.
Description of particular conditions: Contract will be based on the London Borough of Merton’s terms and conditions as varied or supplemented by the Contract Documents that will be set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
As per instructions within the Pre-Qualification Information and Questionnaire.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
As per instructions within the Pre-Qualification Information and Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
As per instructions within the Pre-Qualification Information and Questionnaire.
Minimum level(s) of standards possibly required: As per instructions within the Pre-Qualification Information and Questionnaire.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
As per instructions within the Pre-Qualification Information and Questionnaire.
Minimum level(s) of standards possibly required: As per instructions within the Pre-Qualification Information and Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
As per instructions within the Pre-Qualification Information and Questionnaire.
Minimum level(s) of standards possibly required:
As per instructions within the Pre-Qualification Information and Questionnaire.
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
As per instructions within the Pre-Qualification Information and Questionnaire.
Minimum level(s) of standards possibly required:
As per instructions within the Pre-Qualification Information and Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As per instructions within the Pre-Qualification Information and Questionnaire.
Objective criteria for choosing the limited number of candidates: As per instructions within the Pre-Qualification Information and Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DNWC-8MXDZS
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.3.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Kevin Churchill: Head of Commercial Services; Divine Ihekwoaba: Commercial & Procurement Adviser; Murray Davies:Contract & Procurement Manager; Michael Balamwezi: Principal Contracts Officer.
Additional information about authorised persons and opening procedure: Kevin Churchill: Head of Commercial Services; Divine Ihekwoaba: Commercial & Procurement Adviser; Murray Davies:Contract & Procurement Manager; Michael Balamwezi: Principal Contracts Officer.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Please refer to Pre-Qualification Information and Questionnaire.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
London Borough of Merton
Merton Civic Centre London Road
SM4 5DX Morden
UNITED KINGDOM
E-mail: Divine.Ihekwoaba@merton.gov.uk
Body responsible for mediation procedures
Director of Corporate Services
London Borough of Merton, Merton Civic Centre London Road
SM4 5DX Morden
UNITED KINGDOM
E-mail: caroline.holland@merton.gov.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Commercial Services Team
London Borough of Merton, Merton Civic Centre London Road
SM4 5DX Morden
UNITED KINGDOM
E-mail: procurement@merton.gov.uk
VI.5)Date of dispatch of this notice:31.1.2012