School Meals Conveyancing 2015

The Highland Council is inviting tenders for the provision of School Meal Conveyancing services.

United Kingdom-Inverness: Transport services (excl. Waste transport)

2015/S 104-189240

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Council Headquarters, Glenurquhart Road
Contact point(s): Procurement Unit
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463785150
E-mail: procurement.unit1@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

School Meals Conveyancing 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Highland and Islands.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Highland Council is inviting tenders for the provision of School Meal Conveyancing services – the transportation of food containers from one Highland Council establishment to another.
This involves collecting packed containers from one designated kitchen at the contracted collection time, and delivering into the designated delivery point in the receiving establishment at the specified time.
A number of routes are contained within the Specification and tenderers may bid for any/all routes as they require.
The Contract Period is 26.10.2015 to 25.10.2020 with an option to extend for up to a further 12 month period.
The estimated value of the requirement over the Contract Period (including the extension option) is in the region of 605 343 GBP excluding VAT, but allowing for a 3 % annual inflationary increase.
This figure is used for purposes of estimating the value of the Contract and not as a contractual condition that a 3 % annual inflationary increase would be applied; the Contract document contains information on how price adjustments shall be accommodated during the Contract Period).
The Council reserves the right to action an e-auction for any/all Routes being tendered as required.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3823 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As stated in the tender/contract documentation.
Estimated value excluding VAT: 605 342 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Council reserve the right to extend the Contract by a further period of up to 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 26.10.2015. Completion 25.10.2020

Information about lots

Lot No: 1Lot title: 1 — Castletown Primary — Bower Primary

1)Short description

1 — Castletown Primary — Bower Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10Lot title: 10 — Mallaig Primary — Arisaig Luncheon Club

1)Short description

10 — Mallaig Primary — Arisaig Luncheon Club (one day a week).

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: 2 — Lochinver Primary — Stoer Primary

1)Short description

2 — Lochinver Primary — Stoer Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: 3 — Dunvegan Primary — Struan Primary

1)Short description

3 — Dunvegan Primary — Struan Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: 4 — Plockton High — Plockton Primary

1)Short description

4 — Plockton High — Plockton Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: 5 — Portree High — Edinbane Primary

1)Short description

5 — Portree High — Edinbane Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6Lot title: 6 — Portree High — MacDiarmid Primary

1)Short description

6 — Portree High — MacDiarmid Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7Lot title: 7 — Routes 5 and 6 combined — Portree High — Edinbane Primary and Portree High to MacDiarmid Primary

1)Short description

7 — Routes 5 and 6 combined — Portree High — Edinbane Primary and Portree High to MacDiarmid Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8Lot title: 8 — Mallaig Primary — Arisaig Primary

1)Short description

8 — Mallaig Primary — Arisaig Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9Lot title: 9 — Mallaig Primary — Lady Lovat Primary

1)Short description

9 — Mallaig Primary — Lady Lovat Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 11Lot title: 11 — Routes 8, 9 and 10 combined

1)Short description

Mallaig Primary — Arisaig Primary.
Mallaig Primary — Lady Lovat Primary.
Mallaig Primary — Arisaig Luncheon Club (1 day per week).

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 12Lot title: 12 — Ballachulish Primary — Duor Primary

1)Short description

12 — Ballachulish Primary — Duor Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 13Lot title: 13 — Ballachulish Primary — St Brides Primary

1)Short description

13 — Ballachulish Primary — St Brides Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 14Lot title: 14 — Routes 12 and 13 combined

1)Short description

Routes 12 and 13 combined:
— Ballachulish Primary — Duror Primary;
— Ballachulish Primary — St Brides Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 15Lot title: 15 — Inverlochy Primary — Fort William Primary

1)Short description

15 — Inverlochy Primary — Fort William Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 16Lot title: 16 — Inverlochy Primary — Fort William RC Primary

1)Short description

16 — Inverlochy Primary — Fort William RC Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 17Lot title: 17 — Routes 15 and 16 combined

1)Short description

Routes 15 and 16 combined:
— Inverlochy Primary — Fort William Primary;
— Inverlochy Primary — Fort Williarm RC Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 18Lot title: 18 — Ardnamurchan High School — Strontian Primary

1)Short description

18 — Ardnamurchan High School — Strontian Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 19Lot title: 19 — Munlochy Primary — Tore Primary Tuesday to Friday

1)Short description

19 — Munlochy Primary — Tore Primary Tuesday to Friday.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 20Lot title: 20 — Munlochy Primary — Tore Primary — Mondays only

1)Short description

20 — Munlochy Primary — Tore Primary — Mondays only.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 21Lot title: 21 — Routes 19 and 20 combined

1)Short description

Routes 19 and 20 combined:
— Munlochy Primary — Tore Primary Tuesdays to Friday;
— Munlochy Primary — Tore Primary Mondays only.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 22Lot title: 22 — Obsdale Primary — Newmore Primary

1)Short description

22 — Obsdale Primary — Newmore Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 23Lot title: 23 — Craighill Primary — Knockbreck Primary

1)Short description

23 — Craighill Primary — Knockbreck Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 24Lot title: 24 — Tarbat Old Primary — Inver Primary

1)Short description

24 — Tarbat Old Primary — Inver Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 25Lot title: 25 Dingwall Academy — St Clements School

1)Short description

25 Dingwall Academy — St Clements School.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 26Lot title: 26 — St Clements School — Dingwall Academy

1)Short description

26 — St Clements School — Dingwall Academy.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 27Lot title: 27 — Routes 25 and 26 combined

1)Short description

Routes 25 and 26 combined:
— Dingwall Academy — St Clements School;
— St Clements School — Dingwall Academy.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 28Lot title: 28 — Strathpeffer Primary — Strathgarve Primary

1)Short description

28 — Strathpeffer Primary — Strathgarve Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 29Lot title: 29 — Tain Royal Academy — St. Duthus Primary

1)Short description

29 — Tain Royal Academy — St. Duthus Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 30Lot title: 30 — Ben Wyvis Primary — Mulbuie Primary

1)Short description

30 — Ben Wyvis Primary — Mulbuie Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 31Lot title: 31 — Holm Primary — Aldourie Primary

1)Short description

31 — Holm Primary — Aldourie Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 32Lot title: 32 — Kinmylies Primary — Dochgarroch Primary

1)Short description

32 — Kinmylies Primary — Dochgarroch Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 33Lot title: 33 — Muirtown Primary — Dalneigh Primary

1)Short description

33 — Muirtown Primary — Dalneigh Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 34Lot title: 34 — Charlestown Academy — Inverness High School

1)Short description

34 — Charlestown Academy — Inverness High School.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 35Lot title: 35 — Millburn Academy — The Bridge

1)Short description

35 — Millburn Academy — The Bridge.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 36Lot title: 36 — Glenurquhart High School — Glenurquhart Primary

1)Short description

36 — Glenurquhart High School — Glenurquhart Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 37Lot title: 37 — Glenurquhart High School — Balnain Primary

1)Short description

37 — Glenurquhart High School — Balnain Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 38Lot title: 38 — Routes 36 and 37 combined

1)Short description

Routes 36 and 37 combined:
— Glenurquhart High School — Glenurquhart Primary;
— Glenurquhart High School — Balnain Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 39Lot title: 39 — Aviemore Primary — Alvie Primary

1)Short description

39 — Aviemore Primary — Alvie Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 40Lot title: 40 — Dornoch Academy — Edderton Primary

1)Short description

40 — Dornoch Academy — Edderton Primary.

2)Common procurement vocabulary (CPV)

60000000, 60161000, 55521200

3)Quantity or scope

As stated in the Specification documents.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium is awarded this Contract the members of the consortium shall be required to form a single legal entity before entering into, or as a term of the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the Contract document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender/contract documentation and questions provided in the Public Contracts Scotland Tender system.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender/contract documentation.
Minimum level(s) of standards possibly required: Tenderers are required to demonstrate that their financial position provides adequate assurance of their financial strength in order to provide the services required during the Contract Period.
In the event that analysis of a tenderer’s position determines that additional measures are necessary in order to provide adequate assurance of their financial strength, the tenderer may be required to provide either a parent company guarantee or a bank guarantee. Failure to provide this if requested, may result in the tenderer’s submission failing to meet the minimum standards and being given no further consideration.
The Council may take up references from any agency such as Equifax.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender/contract documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Individual electronic auctions may be used for individual routes/packages as appropriate.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC/C&L/SMC/2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 26.10.2015

IV.3.8)Conditions for opening of tenders

Date: 23.7.2015 – 12:00

Place:

The Town House, Inverness, IV1 1JJ

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:399156).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Highland Council
Procurement Unit, The Town House
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit1@highland.gov.uk
Telephone: +44 1463785150

VI.5)Date of dispatch of this notice:

28.5.2015