School Transport Tender Highlands

School Transport Tender Highlands

Social work service and school pupil transport framework 2012.

UK-Inverness: public road transport services

2012/S 66-108121

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highland Council
c/o Town House, High Street
Contact point(s): Procurement
For the attention of: Corporate Contracts Team
IV1 1JJ Inverness
Telephone: +44 1463703978

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Social work service and school pupil transport framework 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Highlands and Islands.
NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 200
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Highland Council are inviting applications from suitably qualified, competent and capable service providers who may wish to be considered for inclusion on the councils framework agreement for social work service and school pupil transport.
The framework agreement for social work service and school pupil transport will cover the Highland Council area, and may include journeys to or from points outwith the Highland Council area. Initially call-off contracts will be for home to school transport of additional support needs pupils, children and families social work clients and transport to employment. Mainstream home to school transport will also be included where new needs arise. Later developing requirements may include adult social work clients and health service transport.
The services will require utilising vehicles with a capacity of 4 to 16 seats. The Council will require the provision of some vehicles which are accessible to mobility impaired clients including those who use manual or powered wheelchairs.
The framework agreement will establish the cost of providing services based on a number of factors including but not limited to: the frequency of operation of the service required (e.g. daily, weekly, monthly or on demand), the geographic area in which the service is to be provided (school catchment area, defined geographic area or journey miles, and may include service crossing the Highland Council boundary), the type of vehicle to be used (car, minibus, vehicle adapted for wheelchair carriage), the client group to be carried (users with low medium or high dependency or potentially significant medical needs). The Council will seek to establish prices based upon any or all of the above factors.
There may be circumstances in which the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply.
The framework agreement period shall be 14.8.2012 to 13.8.2015, three years with an option to extend for up to a maximum of one year. The service specification issued at call-off contract stage will detail the start / end dates for each individual requirement.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

60112000, 60000000, 60140000, 60120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the supplier appraisal questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the supplier appraisal questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements are set out in the supplier appraisal questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 234-379327 of 6.12.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.4.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

2.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 2.5.2012 – 14:00

The Highland Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Contract award will be based on 80 % quality and 20 % price.
This tendering exercise will be conducted using the public contracts scotland tender postbox to facilitate electronic tendering. The system is a fully managed 24×7 free service developed by the Scottish Government for use across the public sector.
The invitation to tender will be available for download upon registering your interest in this notice and will contain a supplier appraisal questionnaire. The Council will analyse the responses to the questionnaire in accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006, to identify those applicants that have the economic and financial standing and technical or professional ability to deliver the contract. Rejection shall be automatic unless the potential bidder is able to demonstrate business, technical, and financial capacity and propriety in respect of all of these requirements in relation to the provision of the services forming the subject of the contract.
Any person wishing to access tender documents should register their interest through this website notice, any queries please e-mail

The completed tender documentation must be returned no later than 12:00 Noon on Wednesday 2.5.2012.
Hard copy submissions will also be accepted up to the date and time set for the deadline for receipt of tenders.
The Authority shall be entitled to assign, novate or otherwise transfer its part of the contract or any of its rights or obligations under the contract without the consent of the contractor being required including, without limitation, to any successor body to the Authority.
(SC Ref:222997).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Procurement Section – Finance
c/o Town House, High Street
IV1 1JJ Inverness

VI.5)Date of dispatch of this notice:30.3.2012